Minutes - 02/28/2017 - Board of Trustees Y,I;jAt-,F C)1'
"' 0A' K B R - A K MINUTES OF THE FEBRUARY 28, 2017
REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
MARCH 14, 2017
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:03 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Edward
Tiesenga, Asif Yusuf
ABSENT: Trustee Mark Moy
Trustee Michael Manzo (arrived at approximately 7:11 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,
Village Attorney Stewart Diamond, Development Services Director Bob
Kallien, Information Technology Director Jim Fox, Police Chief Jim Kruger,
Fire Chief Barry Liss, Public Works Director Doug Patchin, Head Librarian
Jacob Post, Swim & Tennis Club Manager Chris Thompson, Golf Club
Superintendent/Manager Sean Creed
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani stated that he was moving Item 49.13. to the beginning of the meeting
and he removed Item #9.A.2) from the agenda. He also stated that he was moving Item
#8.A.2) to be discussed prior to Item #8.A.1).
President Lalmalani mentioned the passing away of former Trustee George Caleel on
February 181n
A. Employer Support of the Guard and Reserve - Presenting Award to Police Department
Chief Kruger introduced this item and requested that Colonel Ron Bacci, Chair of the
Illinois Guard and Reserve, Auxiliary Police Officer Matthew Goodwin, and Commander
Tamie Madden come to the podium. Colonel Bacci explained the role of the Illinois Guard
and Reserve and presented an award to Commander Madden,
President Lalmalani discussed a meeting he attended in Hinsdale regarding the tollway
expansion, and also mentioned eating at Cilantro Taco Grill.
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4. RESIDENT/VISITOR COMMENT
Resident-AI Knuth commented on Former Trustee Caleel's experience on the Board. He
then discussed the tollway reconstruction/expansion.
Resident-Lyn Tietz discussed fees for playing tennis at the Swim & Tennis Club.
9. B. 1-294 Tri-State Tollway Reconstruction Update
Trustee Tiesenga provided this update. President Lalmalani discussed conversations he has
had regarding the reconstruction/expansion plans. Discussion ensued with Trustees and
Village Manager Ginex providing information and making comments. Development
Services Director Kallien remarked on historical surveys that included tollway issues.
Resident-Michael McMann asked a question which was responded to by Village Manager
Ginex.
Residents-Terry O'Malley and Stan Papuga commented on the tollway expansion.
Resident-Omar Chaudry, of Forest Glen, remarked about the sound wall in that area.
Trustee Baar suggested that the Village Attorney draft a resolution expressing opposition
to the Tollway Authority. Trustee Manzo suggested Village Manager Ginex work with the
Hinsdale Village Manager.
Resident-AI Knuth returned to the podium for additional comments. Trustee Baar
remarked on Mr. Knuth's comments.
Trustee Adler suggested writing a letter to the Tollway Authority.
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of January 24, 2017 (First and Second)
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve the Minutes of the
Executive Meeting of January 24, 2017 (First and Second).
VOICE VOTE: Motion carried.
B. Special Executive Meeting Minutes of February 7, 2017
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Special Executive Meeting of February 7, 2017. (No vote)
Motion by Trustee Manzo, seconded by Trustee Adler, to defer the Minutes of the
Special Executive Meeting of February 7, 2017. VOICE VOTE: Motion carried.
C. Regular Board of Trustees Meeting Minutes of February 14, 2017
Motion by Trustee Adler, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of February 14,2017. VOICE VOTE: Motion carried.
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6. ' CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending February 23, 2017 - $1,069,256.77
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—
January 2017 - $31,370.00 (FYI 7— YTD - $31,370.00)
2) Rathje Woodward, LLC - Legal Services - January 2017 - $3,333.33 (FYI 7—YTD
- $3,333.33)
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS
PAID FOR 2017- YTD - $50,629.58
3) Paramedic Services of Illinois, Inc. — Services Rendered—February 2017 -
$43,009.00
4) Illinois Department of Employment Security—Fourth Quarter - $23,140.00
5) Health Care Services - Blue Cross Blue Shield of Illinois PPO —January2017 -
$143,920.03
6) Happ Builders, Inc. — Restroom Renovations at the Butler Government Center—
Draw#2 —January 2017 - $36,000.90
7) DuPage Water Commission—January 2017 - $297,249.60
8) IRMA—Deductibles for January 2017 - $23,667.05
B. Approval of Payroll for Pay Period Ending February 11, 2017- $707,635.53
C. Community Development Referrals
1) 3715 Spring Road—Zoning Ordinance - Variation—Lot Area Requirements
2) 3715 Spring Road— Washington Springs Subdivision—Final Plat—2-Lot
Subdivision
D. Ordinances & Resolutions
1) RESOLUTION 2017-PD-V-PG-R-1621, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Police Vehicles from Miles
Chevrolet and Currie Motors
2) RESOLUTION 2017-SC-GOLF-R-1620, A Resolution Authorizing the Purchase of
Golf Commodities for the Oak Brook Golf Course
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3) RESOLUTION 2017-AG-IDOT-EX-R-1618, A Resolution Approving Local
Agency Agreement with IDOT for Federal Participation Regarding
Pavement/Sidewalk Improvements on York Road from Oak Brook Road (31 st
Street)to I-88 Ramp
4) ORDINANCE 2017-ZO-TA-G-1099, An Ordinance Approving a Text Amendment
to Section 13-11-9 of the Zoning Ordinance of the Village of Oak Brook
5) ORDINANCE 2017-ZO-SU-EX-S-1487, An Ordinance Granting a Special Use for
an Outdoor Dining Area Adjacent to a Restaurant for the Property Located at 1225
22nd Street in the Village of Oak Brook, Illinois
6) ORDINANCE 2017-ZO-V-EX-S-1488, An Ordinance Granting Variations from
Certain Provisions of Section 13-11-10 of Title 13 ("Zoning Regulations") of the
Village of Oak Brook Relative to Wall and Monument Signs for the Properties
Located at 1211 — 1225 — 1301 22nd Street in the Village of Oak Brook, Illinois
7) ORDINANCE 2017- LC-AL-G-1100, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing
by One to Thirty the Number of Authorized Class A-1 Liquor License (DMK
Burger Bar)
8) RESOLUTION 2017-TREE-CNTRCT-R-1624, A Resolution Approving and
Authorizing the Execution of a Contract for Tree Maintenance Services By and
Between the Village of Oak Brook and Winkler's Tree and Landscaping
E. Village of Oak Brook— Monthly Financial Reports-January 2017
F. Reject Bids and Authorization to Re-Bid - 2017—2020 Traffic Control and Street
Lighting System Maintenance
Motion by Trustee Baar, seconded by Trustee Adler, to approve the Consent Agenda
with the exception of Items 6.A.1) and 6.D.1) and authorize expenditures as
presented.
ROLL CALL VOTE:
Ayes: 5—Trustees Adler, Baar, Manzo, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Moy
Motion carried.
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7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.A.1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—
January 2017 - $31,370.00 (FYI 7—YTD - $31,370.00)
Motion by Trustee Adler, seconded by Trustee Manzo, to partially approve this
significant item.
Trustee Adler discussed the litigation portion of this invoice, and stated that before this is
paid, the Board needs to receive a comprehensive legal analysis that fully ties together the
boundary issue.
Motion by Trustee Adler, seconded by Trustee Manzo, to defer the litigation portion
of this invoice.
Village Attorney Diamond stated that legal work that was directed by the Board to be done
should be paid for, and Trustee Tiesenga stated that any discussion regarding litigation fees
should be in closed session. Village Attorney Diamond clarified that the deferral motion is
to reduce the amount paid to Ancel, Glink to $8,500.00, and deferring payment of the
litigation expenses.
ROLL CALL VOTE: On the deferral motion, to pay the $8,500.00 now, and to defer
the remainder until receipt of the legal analysis.
Ayes: 2 —Trustees Adler, Manzo
Nays: 4—Trustees Baar, Tiesenga, Yusuf, President Lalmalani
Abstain: 0—None
Absent: 1 —Trustee Moy
Motion failed.
Motion by Trustee Baar, seconded by Trustee Yusuf, to pay the legal fees as
presented here, in the full amount of$31,370.00.
ROLL CALL VOTE: To pay the full amount
Ayes: 4—Trustees Baar, Tiesenga, Yusuf, President Lalmalani
Nays: 2 —Trustees Adler, Manzo
Abstain: 0 —None
Absent: 1 —Trustee Moy
Motion carried.
Trustees Adler and Manzo stated that they still want an explanation of the litigation fees
expended, and Village Attorney Diamond stated that although this has already been
adequately explained, he will look again at the material previously presented.
6.D.1) RESOLUTION 2017-PD-V-PG-R-1621, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Police Vehicles from Miles
Chevrolet and Currie Motors
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to discuss this item.
Trustee Tiesenga expressed opposition regarding replacing these vehicles at this time.
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Motion by Trustee Tiesenga, seconded by Trustee Manzo, to defer the replacement of
these vehicles at this time.
Comments were made regarding obtaining more data regarding the history of these
vehicles, the fleet replacement policy, and trade-in values.
ROLL CALL VOTE: On the deferral motion.
Ayes: 5—Trustees Adler, Baar, Manzo, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Moy
Motion carried.
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2017-SC-S&T-R-1622, A Resolution Approving and Authorizing
the Execution of a License Agreement By and Between the Village of Oak Brook
and 1495 Tasty Catering Corp Related to Catering Services
This item was discussed after Item 48.A.2).
Motion by Trustee Baar, seconded by Trustee Tiesenga, that the Village Board
award a Professional Services Agreement to Tasty Catering to cater events at the
clubhouse and approve Resolution 1622.
Swim & Tennis Club Manager Thompson came to the podium and discussed the history of
Tasty Catering, and reasons for making the change, as well as the number of events in
2016. Tom Walter, one of the owners of Tasty Catering, spoke regarding what they can do
for the Village.
Comments were made by the Board and questions and concerns were addressed by Swim
& Tennis Club Manager Thompson.
Village Attorney Diamond explained that a 2/3 vote of the Trustees is required and the
Village President is not permitted to vote.
Motion by Trustee Manzo, seconded by Trustee Yusuf, to defer this item to the next
meeting.
ROLL CALL VOTE: On the deferral motion.
Ayes: 5—Trustees Adler, Baar, Manzo, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0 —None
Absent: 1 —Trustee Moy
Motion carried.
2) RESOLUTION 2017-DMMC-LP-EX I-R-1617, A Resolution Adopting the 2017
Legislative Positions and Priorities of the DuPage Mayors and Managers
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Conference
This item was discussed before Item #8.A.1).
Motion by Trustee Tiesenga, seconded by Trustee Baar, to approve this resolution, as
amended in the agenda packet.
President Lalmalani discussed the non-home rule legislative position, and Village Attorney
Diamond clarified that this resolution extracts the non-home rule legislative position, but
supports the remaining legislative positions.
ROLL CALL VOTE:
Ayes: 5—Trustees Adler, Baar, Manzo, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Moy
Motion carried.
B. Oak Brook Golf Club Operations Discussion
Trustee Adler began discussing this item.
Motion by Trustee Baar, seconded by Trustee Tiesenga, to table the Oak Brook Golf
Club Operations discussion.
ROLL CALL VOTE:
Ayes: 3 —Trustees Baar, Tiesenga, Yusuf
Nays: 2—Trustees Adler, Manzo
Abstain: 0—None
Absent: 1 —Trustee Moy
Motion carried.
Village Attorney Diamond explained that if a motion is made to "table" an item without a
specified date, the item is tabled until such a time when a motion is made to take it from
the table and discuss it again.
Motion by Trustee Adler, seconded by Trustee Manzo, to defer this item to the
second meeting in March.
ROLL CALL VOTE:
Ayes: 3—Trustees Adler, Manzo, Yusuf
Nays: 2 —Trustees Baar, Tiesenga
Abstain: 0—None
Absent: 1 —Trustee Moy
Motion carried.
C. Hotel Tax Discussion
Trustee Adler introduced this discussion and Village Manager Ginex updated the Board on
the status of the Online Hotel Tax litigation. Village Attorney Diamond provided an
explanation of the litigation. Trustee Adler next talked about allocations from the hotel tax
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fund. Comments were made regarding changing the allocations which are restricted.
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2017-AG-FI-R-1619, A Resolution Approving an Amendment
Extending the Agreement By and Between the Village of Oak Brook and JP
Morgan Chase Bank, N.A. for Banking and Other Financial Services
Motion by Trustee Manzo, seconded by Trustee Baar, that the Village Board approve
Resolution 2017-AG-FI-R-1619 A Resolution Approving an Amendment Extending
the Agreement By and Between the Village of Oak Brook and JP Morgan Chase
Bank, N.A. for Banking and Other Financial Services.
Trustee Adler requested that the Finance Director provide information at the second
meeting in March regarding cash budgeting capabilities.
ROLL CALL VOTE:
Ayes: 5—Trustees Adler, Baar, Manzo, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Moy
Motion carried.
2) RESOLUTION 2017-GIS-AG-EXI-R-1625, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing the Execution of an Agreement By and
Between the Village of Oak Brook and Ayres Associates, Inc. to Provide the
Village GIS Aerial Imagery
This item was removed from the agenda by President Lalmalani at the beginning of the
meeting.
B. I-294 Tri-State Tollway Reconstruction Update
This item was discussed at the beginning of the meeting.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex thanked Public Works Director Patchin and Public Works
Superintendent Valent for the great job on the renovation of the restrooms.
B. Village Clerk
Village Clerk Pruss referred to a PowerPoint slide regarding the April 4t' Municipal
Election, and also discussed voter registration.
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C. Trustees
Trustee Tiesenga recognized Lyn Tietz for her dedication to the tennis program, and he
asked Swim & Tennis Club Manager Thompson to discuss the tennis program with her.
Swim & Tennis Club Manager Thompson reported on a conversation he has already had
with her.
Trustee Manzo discussed red light camera news articles, and then talked about the current
litigation and redacted FOIA responses.
Trustee Baar mentioned the upcoming Special Olympics Polar Plunge and recognized
Chief Kruger and his team for all they do in support of Special Olympics.
Trustee Adler mentioned Fat Tuesday and Lent.
Trustee Yusuf also mentioned the Lent season and urged caution in driving home.
D. Village Attorney
Village Attorney Diamond commended the police department on receiving the award for
Employer Support of the Guard and Reserve.
E. Village President
Police Chief Kruger thanked Trustee Baar for his comments and the Board's support of
the recognition given to his officers.
Golf Club Superintendent/Manager Creed remarked about the February golf opening.
Swim & Tennis Club Manager Thompson remarked about the new brochure.
11. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Yusuf, to adjourn the Regular
Meeting of the Board of Trustees at 10:28 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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