R-1628 - 03/14/2017 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 6.D.4)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK BR , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 14, 2017
SUBJECT: Award of Contract—Storm Sewer Services
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $29,400 is included in 364-71900
RECOMMENDED MOTION: I move that the Village Board award a contract to
Tierra Environmental, East Chicago, Indiana, in the amount of $88,200 ($29,400 for
2017, 2018, and 2019) for Storm Sewer Services, and approve Resolution R-1628.
Backaround/History:
A request for quotes for Storm Sewer Services was sent to five (5) companies on Friday,
January 27, 2017. Five (5) quotes were received on Tuesday, February 14, 2017 (see
attached tabulation). Tierra Environmental submitted the lowest prices. Staff has
received and reviewed references and is satisfied.
Storm Sewer Services includes storm sewer cleaning, maintenance, and jetting of
approximately 300 inlet basins. Pricing was also obtained for emergency services
provided by vendors for this type of work. The Village supplies one laborer, water for
cleaning, and the dumpsite. Work will be completed in eight consecutive days between
7:00 am and 3:30 pm.
Recommendation
Staff recommends the Village Board approve a Storm Sewer Services Contract with
Tierra Environmental and approve Resolution R-1628. RG
BOT AGENDA Page 1
2017, 2018, 2019
Storm Sewer Services
Tierra Enviromental Sherdian Plumbing&Sewer A-k Underground American Vactor National Power Rodding
2017 Hourly Rate $245.00 $260.00 $285.00 $300.00 $340.00
Cleaning $19,600.00 $20,800.00 $22,800.00 $24,000.00 $27,200.00
Jetting $9,800.00 $10,400.00 $11,400.00 $12,000.00 $13,600.00
Year Total $29,400.00 $31,200.00 $34,800.00 $36,000.00 $40,800.00
2018 Hourly Rate $245.00 $271.00 $290.00 $300.00 $374.00
Cleaning $19,600.00 $21,680.00 23,200.00 $24,000.00 $29,920.00
Jetting $9,800.00 $10,840.00 $11,600.00 $12,000.00 $14,960.00
Year Total $29,400.00 $32,520.00 $34,800.00 $36,000.00 $44,880.00
2019 Hourly Rate $245.00 $282.00 $295.00 $325.00 $411.00
Cleaning $19,600.00 $22,560.00 $23,600.00 $26,000.00 $32,912.00
Jetting $9,800.00 $11,280.00 $11,800.00 $13,000.00 $16,456.00
Year Total $29,400.00 $33,840.00 $35,400.00 $39,000.00 $49,368.00
3YearTotal 1 $88,200.00 1 $97,560.00 $104,400.00 $111,000.00 $135,048.00
RESOLUTION 2017-PW-STRM-SWR-R-1628
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD
OF A CONTRACT TO TIERRA ENVIRONMENTAL
TO PROVIDE STORM SEWER SERVICES
WHEREAS, cleaning, maintenance and jetting of storm sewers in the Village is required on a
annual basis to insure regular flow of storm water; and
WHEREAS, a request for quotes was sent to five companies that provide Storm Sewer Services
("Services"); and
WHEREAS,five sealed quotes were received and a tabulation was prepared; and
WHEREAS, the quote received from Tierra Environmental ("Tierra") was for the lowest price to
perform the Services; and
WHEREAS, the President and Board of Trustees being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to award the Contract for Services
to Tierra.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of,this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Contract. The President and Board of Trustees hereby approve the
Contract with Tierra in substantially the same form as attached as Exhibit A.
Section 3: Authorization and Execution of Contract. The Village Manager and Village Clerk
shall be, and hereby are, authorized to execute the Contract between the Village and Tierra after receipt
of the final Agreement fully executed by Tierra.
Section 4: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-PW-STRM-SWR-R-1628
Approving a Contract for Storm Sewer Services
With Tierra Environmental
Page 2 of 3
APPROVED THIS 14th day of March,2017
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of March, 2017
Ayes:
Nays:
Abstain:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2017-PW-STRM-SWR-R-1628
Approving a Contract for Storm Sewer Services
With Tierra Environmental
Page 3 of 3
EXHIBIT A
CONTRACT FOR STORM SEWER SERVICES
,
' REVIEW Of CONTRACTS
Awardi g A ency: a of Contract:
Program/Account Number:
1 _ C �k,S to - ! CW
Awarded Contract Price: Budgeted Amount:
Toot
[� Under $20,000 $500,001 - $1,000,000
$20,000 - $500,000 Over $1,000,000
NOTES
DEPARTME RECTOR SIGNATURE
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Name,, Date:
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Name: Date: 3 ,�
Name: Z ��.,.�
Date
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Name:
Date: .3
F--j Three (3) Originals signed by other party Date/Initials
Original provided to staff member for other party Date/Initials
i
Q Original provided to Official Files Date/Initials
Village of Oak Brook I Approved by Board of Trustees Date/Initials: