Minutes - 03/14/2017 - Board of Trustees MINUTES OF THE MARCH 14, 2017
VI k. ,AGE F REGULAR MEETING OF THE
V R V PRESIDENT AND BOARD OF
1\ 1� TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
MARCH 28, 2017
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:06 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Mark Moy, Edward
Tiesenga, Asif Yusuf
ABSENT: Trustees Donald Adler, Michael Manzo
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,
Village Attorney Stewart Diamond, Development Services Director Bob
Kallien, Information Technology Director Jim Fox, Police Chief Jim Kruger,
Fire Chief Barry Liss, Public Works Director Doug Patchin, Head Librarian
Jacob Post, Swim & Tennis Club Manager Chris Thompson, Golf Club
Superintendent/Manager Sean Creed
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani discussed the upcoming Chamber breakfast. He urged caution in
celebrating St. Patrick's Day.
4. RESIDENT/VISITOR COMMENT
Resident-Alyse Gaddis commented on the name change of the Swim & Tennis Club and
the increase in fees.
Resident-George Charuk commented on the Swim & Tennis Club membership fees versus
the Golf fees.
President Lalmalani remarked on the issues which were brought up by the residents above
and the Sports Core Committee.
Trustee Baar stated that the Sports Core Committee will be meeting next Tuesday.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of February 28, 2017
Motion by Trustee Yusuf, seconded by Trustee Moy, to approve the Minutes of the
VILLAGE OF OAK BROOK MINUTES Page I of 6 REGULAR MEETING OF MARCH 14,2017
Regular Meeting of February 28, 2017. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending March 9, 2017 - $343,972.46
1) Clark, Baird, Smith, LLP—Legal Services—February, 2017 - $812.50 (FYI 7—
YTD - $1,738.75)
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS
PAID FOR 2017- YTD - $51,442.08
2) Health Care Services Corporation - HMO Illinois—March 2017 - $33,448.01
3) Paramedic Services of Illinois, Inc. —March 2017 —43,009.00
B. Approval of Payroll for Pay Period Ending February 25, 2017 - $696,229.32
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Parks & Recreation Software
D. Ordinances & Resolutions
1) RESOLUTION 2017-MMC-R-1625, A Resolution Endorsing the Metropolitan
Mayors Caucus' Greenest Region Compact 2
2) RESOLUTION 2017-ISHTA-R-1626, A Resolution that the Illinois Tollway
Authority Provide Information, Confer with Affected Municipalities and Allow
Broad Public Input Before Making any Decisions Regarding Tollway Expansions
in DuPage County
3) RESOLUTION 2017-PW-ST-SWP-R-1627, A Resolution Approving and
Authorizing the Award of a Contract to Hoving Clean Sweep, LLC to Provide
Street Sweeping Services
4) RESOLUTION 2017-PW-STRM-SWR-R-1628, A Resolution Approving and
Authorizing the Award of a Contract to Tierra Environmental to Provide Storm
Sewer Services
5) RESOLUTION 2017-WA-METR-OBC-R-1629, A Resolution Approving and
Authorizing a Professional Services Agreement by and Between the Village of Oak
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Brook and American Infrastructure Technologies, LLC for Engineering Services
Related to Commercial Water Meter Vaults at Oakbrook Center Mall
Motion by Trustee Tiesenga, seconded by Trustee Baar, to approve the Consent
Agenda with the exception of Items 6.D.2) and 6.D.3) and authorize expenditures as
presented.
ROLL CALL VOTE:
Ayes: 4 —Trustees Baar, Moy, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2 —Trustees Adler, Manzo
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.D,2)RESOLUTION 2017-ISHTA-R-1626, A Resolution that the Illinois Tollway
Authority Provide Information, Confer with Affected Municipalities and Allow
Broad Public Input Before Making any Decisions Regarding Tollway
Expansions in DuPage County
Trustee Tiesenga discussed his opposition to this resolution as it is written.
Motion by Trustee Baar, seconded by Trustee Moy, to table this resolution.
VOICE VOTE: Motion carried.
6.D.3)RESOLUTION 2017-PW-ST-SWP-R-1627, A Resolution Approving and
Authorizing the Award of a Contract to Hoving Clean Sweep, LLC to Provide
Street Sweeping Services
Trustee Tiesenga remarked that due to past business experience with this vendor, he
wishes to recuse himself.
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve the contract with
Hoving Clean Sweep.
Public Works Director Patchin discussed last year's positive experience with the outside
vendor.
ROLL CALL VOTE:
Ayes: 4—Trustees Baar, Moy, Yusuf, President Lalmalani
Nays: 0—None
Recuse: 1 —Trustee Tiesenga
Abstain: 0—None
Absent: 2 —Trustees Adler, Manzo
Motion carried.
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8. UNFINISHED BUSINESS
A. Swim & Tennis Clubhouse Renovation Project Update
Swim & Tennis Club Manager Chris Thompson provided PowerPoint slides illustrating the
renovations at the Clubhouse, signage on 31" Street, and improvements at the pool.
B. Ordinances & Resolutions
1) RESOLUTION 2017-SC-S&T-R-1622, A Resolution Approving and Authorizing
the Execution of a License Agreement By and Between the Village of Oak Brook
and 1495 Tasty Catering Corp Related to Catering Services
Motion by Trustee Baar, seconded by Trustee Tiesenga, that the Village Board
award a Professional Services Agreement to Tasty Catering to cater events at the
Clubhouse and approve Resolution 1622.
Trustee Baar mentioned that the services in the Agreement include marketing, and that the
Village will still be in control of the Clubhouse. Comments were made. Village Attorney
Diamond stated that this is just a one-year contract and protects the Village. President
Lalmalani stated that anything having to do with the Sports Core would go to the Sports
Core Committee in the future before coming before the Board.
ROLL CALL VOTE:
Ayes: 4—Trustees Baar, Moy, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2 —Trustees Adler, Manzo
Motion carried.
2) RESOLUTION 2017-PD-V-PG-R-1621, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Police Vehicles from Miles
Chevrolet and Currie Motors
Police Chief Kruger provided some PowerPoint slides explaining the need for the purchase
of new vehicles and specifics of same.
Motion by Trustee Baar, seconded by Trustee Yusuf, that the Village Board waive
further bidding, since the State of Illinois already conducted the bid process, and
issue a purchase order to Miles Chevrolet, Decatur, Illinois for one (1) 2017 Chevrolet
Tahoe PPV Police Interceptor 4WD in the amount of $37,508; and that the Village
Board waive further bidding, since the Suburban Purchasing Cooperative already
conducted the bid process, and issue a purchase order to Currie Motors, Frankfort,
Illinois for two (2) 2017 Ford Utility Police Interceptors AWD in the amount of
$58,292 ($30,292 - Unit 313 and $27,999 - Unit 316), and approve Resolution R-1621.
Comments were made.
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ROLL CALL VOTE:
Ayes: 4—Trustees Baar, Moy, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 2 —Trustees Adler, Manzo
Motion carried.
9. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex had nothing report.
B. Village Clerk
Village Clerk Pruss referred to a PowerPoint slide regarding the April 4th Municipal
Election, and that voter registration is now closed at the Village and Library.
C. Trustees
Trustee Yusuf commented on the meeting being focused.
Trustee Moy thanked the Board for holding down the fort in his absence at the last Board
meeting.
Trustee Tiesenga discussed adding the intersection of 35th Street and Midwest Road to the
scope of the Community Enhancement Committee's projects, and he commended the
Committee. Village Manager Ginex discussed that a meeting will hopefully be scheduled
with the significant stakeholders and the Committee in the next couple weeks.
D. Village Attorney
Village Attorney Diamond remarked on the efficiency of this meeting.
E. Village President
Information Technology Director Jim Fox stated that the new communication tower had
been approved by the Zoning Board of Appeals and that he would be presenting the
proposals to the Board in the future.
Public Works Director Patchin remarked that crews were back out taking care of the snow
after a two-month hiatus.
Golf Club Superintendent/Manager Creed commented that the golf club had had a strong
February and are hoping that they will come back up for March.
Swim & Tennis Club Manager Thompson discussed his professional experience.
VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF MARCH 14,2017
Finance Director Paprocki stated that the 2016 audit process just started.
Development Services Director Kallien discussed the ground-breaking on April 101h for
the Rush project. He added that the Hyatt House might be open in July, and Michael
Jordan's Restaurant should open in June. Development Services Director Kallien
affirmed that he would talk with John Houseal regarding the intersection Trustee
Tiesenga mentioned previously, and that it might require a traffic study.
10. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Moy, to adjourn the Regular Meeting
of the Board of Trustees at 7:57 p.m. VOICE VOTE: Motion carried.
ATTEST:
C, ML�
Charlotte K. Pruss
Village Clerk
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