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Minutes - 03/14/2017 - Board of Trustees (2) VILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF MARCH 14, 2017 MINUTES OF THE MARCH 14, 2017 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MARCH 28, 2017 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:06 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees John Baar, Mark Moy, Edward Tiesenga, Asif Yusuf ABSENT: Trustees Donald Adler, Michael Manzo IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village Attorney Stewart Diamond, Development Services Director Bob Kallien, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Public Works Director Doug Patchin, Head Librarian Jacob Post, Swim & Tennis Club Manager Chris Thompson, Golf Club Superintendent/Manager Sean Creed 3. PRESIDENT’S OPENING COMMENTS President Lalmalani discussed the upcoming Chamber breakfast. He urged caution in celebrating St. Patrick’s Day. 4. RESIDENT/VISITOR COMMENT Resident-Alyse Gaddis commented on the name change of the Swim & Tennis Club and the increase in fees. Resident-George Charuk commented on the Swim & Tennis Club membership fees versus the Golf fees. President Lalmalani remarked on the issues which were brought up by the residents above and the Sports Core Committee. Trustee Baar stated that the Sports Core Committee will be meeting next Tuesday. 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting Minutes of February 28, 2017 Motion by Trustee Yusuf, seconded by Trustee Moy, to approve the Minutes of the VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF MARCH 14, 2017 Regular Meeting of February 28, 2017. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending March 9, 2017 - $343,972.46 1) Clark, Baird, Smith, LLP – Legal Services – February, 2017 - $812.50 (FY17 – YTD - $1,738.75) TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR 2017- YTD - $51,442.08 2) Health Care Services Corporation - HMO Illinois – March 2017 - $33,448.01 3) Paramedic Services of Illinois, Inc. – March 2017 – 43,009.00 B. Approval of Payroll for Pay Period Ending February 25, 2017 - $696,229.32 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Parks & Recreation Software D. Ordinances & Resolutions 1) RESOLUTION 2017-MMC-R-1625, A Resolution Endorsing the Metropolitan Mayors Caucus’ Greenest Region Compact 2 2) RESOLUTION 2017-ISHTA-R-1626, A Resolution that the Illinois Tollway Authority Provide Information, Confer with Affected Municipalities and Allow Broad Public Input Before Making any Decisions Regarding Tollway Expansions in DuPage County 3) RESOLUTION 2017-PW-ST-SWP-R-1627, A Resolution Approving and Authorizing the Award of a Contract to Hoving Clean Sweep, LLC to Provide Street Sweeping Services 4) RESOLUTION 2017-PW-STRM-SWR-R-1628, A Resolution Approving and Authorizing the Award of a Contract to Tierra Environmental to Provide Storm Sewer Services 5) RESOLUTION 2017-WA-METR-OBC-R-1629, A Resolution Approving and Authorizing a Professional Services Agreement by and Between the Village of Oak VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF MARCH 14, 2017 Brook and American Infrastructure Technologies, LLC for Engineering Services Related to Commercial Water Meter Vaults at Oakbrook Center Mall Motion by Trustee Tiesenga, seconded by Trustee Baar, to approve the Consent Agenda with the exception of Items 6.D.2) and 6.D.3) and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 4 – Trustees Baar, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 2 – Trustees Adler, Manzo Motion carried. 7. ITEMS REMOVED FROM THE CONSENT AGENDA 6.D.2) RESOLUTION 2017-ISHTA-R-1626, A Resolution that the Illinois Tollway Authority Provide Information, Confer with Affected Municipalities and Allow Broad Public Input Before Making any Decisions Regarding Tollway Expansions in DuPage County Trustee Tiesenga discussed his opposition to this resolution as it is written. Motion by Trustee Baar, seconded by Trustee Moy, to table this resolution. VOICE VOTE: Motion carried. 6.D.3) RESOLUTION 2017-PW-ST-SWP-R-1627, A Resolution Approving and Authorizing the Award of a Contract to Hoving Clean Sweep, LLC to Provide Street Sweeping Services Trustee Tiesenga remarked that due to past business experience with this vendor, he wishes to recuse himself. Motion by Trustee Baar, seconded by Trustee Yusuf, to approve the contract with Hoving Clean Sweep. Public Works Director Patchin discussed last year’s positive experience with the outside vendor. ROLL CALL VOTE: Ayes: 4 – Trustees Baar, Moy, Yusuf, President Lalmalani Nays: 0 – None Recuse: 1 – Trustee Tiesenga Abstain: 0 – None Absent: 2 – Trustees Adler, Manzo Motion carried. VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF MARCH 14, 2017 8. UNFINISHED BUSINESS A. Swim & Tennis Clubhouse Renovation Project Update Swim & Tennis Club Manager Chris Thompson provided PowerPoint slides illustrating the renovations at the Clubhouse, signage on 31st Street, and improvements at the pool. B. Ordinances & Resolutions 1) RESOLUTION 2017-SC-S&T-R-1622, A Resolution Approving and Authorizing the Execution of a License Agreement By and Between the Village of Oak Brook and 1495 Tasty Catering Corp Related to Catering Services Motion by Trustee Baar, seconded by Trustee Tiesenga, that the Village Board award a Professional Services Agreement to Tasty Catering to cater events at the Clubhouse and approve Resolution 1622. Trustee Baar mentioned that the services in the Agreement include marketing, and that the Village will still be in control of the Clubhouse. Comments were made. Village Attorney Diamond stated that this is just a one-year contract and protects the Village. President Lalmalani stated that anything having to do with the Sports Core would go to the Sports Core Committee in the future before coming before the Board. ROLL CALL VOTE: Ayes: 4 – Trustees Baar, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 2 – Trustees Adler, Manzo Motion carried. 2) RESOLUTION 2017-PD-V-PG-R-1621, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Police Vehicles from Miles Chevrolet and Currie Motors Police Chief Kruger provided some PowerPoint slides explaining the need for the purchase of new vehicles and specifics of same. Motion by Trustee Baar, seconded by Trustee Yusuf, that the Village Board waive further bidding, since the State of Illinois already conducted the bid process, and issue a purchase order to Miles Chevrolet, Decatur, Illinois for one (1) 2017 Chevrolet Tahoe PPV Police Interceptor 4WD in the amount of $37,508; and that the Village Board waive further bidding, since the Suburban Purchasing Cooperative already conducted the bid process, and issue a purchase order to Currie Motors, Frankfort, Illinois for two (2) 2017 Ford Utility Police Interceptors AWD in the amount of $58,292 ($30,292 - Unit 313 and $27,999 - Unit 316), and approve Resolution R-1621. Comments were made. VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF MARCH 14, 2017 ROLL CALL VOTE: Ayes: 4 – Trustees Baar, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 2 – Trustees Adler, Manzo Motion carried. 9. INFORMATION & UPDATES A. Village Manager Village Manager Ginex had nothing report. B. Village Clerk Village Clerk Pruss referred to a PowerPoint slide regarding the April 4th Municipal Election, and that voter registration is now closed at the Village and Library. C. Trustees Trustee Yusuf commented on the meeting being focused. Trustee Moy thanked the Board for holding down the fort in his absence at the last Board meeting. Trustee Tiesenga discussed adding the intersection of 35th Street and Midwest Road to the scope of the Community Enhancement Committee’s projects, and he commended the Committee. Village Manager Ginex discussed that a meeting will hopefully be scheduled with the significant stakeholders and the Committee in the next couple weeks. D. Village Attorney Village Attorney Diamond remarked on the efficiency of this meeting. E. Village President Information Technology Director Jim Fox stated that the new communication tower had been approved by the Zoning Board of Appeals and that he would be presenting the proposals to the Board in the future. Public Works Director Patchin remarked that crews were back out taking care of the snow after a two-month hiatus. Golf Club Superintendent/Manager Creed commented that the golf club had had a strong February and are hoping that they will come back up for March. Swim & Tennis Club Manager Thompson discussed his professional experience. VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF MARCH 14, 2017 ATTEST: /s/Charlotte K. Pruss Charlotte K. Pruss Village Clerk Finance Director Paprocki stated that the 2016 audit process just started. Development Services Director Kallien discussed the ground-breaking on April 10th for the Rush project. He added that the Hyatt House might be open in July, and Michael Jordan’s Restaurant should open in June. Development Services Director Kallien affirmed that he would talk with John Houseal regarding the intersection Trustee Tiesenga mentioned previously, and that it might require a traffic study. 10. ADJOURNMENT Motion by Trustee Yusuf, seconded by Trustee Moy, to adjourn the Regular Meeting of the Board of Trustees at 7:57 p.m. VOICE VOTE: Motion carried.