Boards & Commissions Supporting Documents - 04/12/2011 - Board of TrusteesITEM 6.111.
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AGENDA ITEM
Regular Board of Trustees Meeting
of
April 12, 2011
SUBJECT: Authorization to reject all bids and readvertise a request for bids; Old Butler School East
End Wall Reconstruction Project
FROM: Mike Hullihan P.E., Village Engineer
BUDGET SOURCE/BUDGET IMPACT: - $50,000 is included in Program #421, Public Buildings
Capital Improvements, for this item.
RECOMMENDED MOTION: I move that staff be authorized to reject all bids and readvertise a
request for bids for the Old Butler School East End Wall Reconstruction Project.
Background/History: The East masonry end wall of the Old Butler School is severely deteriorated. The
joints have separated to the point that the wall was allowing rainwater to seep into the building. The
bricks themselves have cracked in many places. While temporary sealing of the wall was completed in
2009 by Public Works, the wall needs to be reconstructed. This is of particular significance because of
the restoration work already completed in the eastern part of the building. Should leaks reappear, much
of the completed work is in jeopardy. Pursuant to Board authorization on February 22, 2011, a Request
for Bids was advertised, a prebid conference was conducted and bids were opened on March 28, 2011.
On March 22, 2011 the Oak Brook Historical Society expressed a desire to modify the specifications.
They preferred a specification calling for reconstruction to historic restoration standards rather than
current masonry repair standards. This represents a major change in the scope and character of work
which was not appropriate to deal with by modifying the original solicitation. The bids for the work as
originally specified ranged between $41,000 to $63,000. $50,000 is programmed for the project. Staff,
therefore, recommends that the bids resulting from the original RFB be rejected and a new RFB with
modified specifications be advertised.
Recommendation:
That staff be authorized to reject all bids and readvertise a request for bids for the Old Butler School East
End Wall Reconstruction Project.
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Butler School End Wall rebid.doc
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