Agenda - 05/14/2002 - Board of TrusteesVILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING
TUESDAY, May 14, 2002 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
2. ROLL CALL:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
Regular Board of Trustees Meeting of April 23, 2002
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Approval of Bills - $1,639,545.47
Significant items included above:
1) DuPage Water Commission - $195,729.37
2) Civiltech Engineering, Inc. — Payout #4 —York Road/Harger Road Bicycle/Pedestrian Path, Phase
II - $22,843.26
3) Harbour Contractors, Inc. — Payout #15 — Library Building Project - $272,038.33
4) Earth Tech, Inc. — Payout # 22 - Municipal Complex Project - $7,291.93
5) Harbour Contractors, Inc. — Payout # 15 - Municipal Complex Project - $627,198.71
6) Sigalos & Associates — Payout #11 — Bath & Tennis Club Project - $53,398.00
B. Approval of Payroll for Pay Period Ending April 27, 2002 - $646,151.36
C. Change Orders:
1) Change Orders #5, #27 -30 and #32 — Municipal Complex Project — Harbour Contractors, Inc. —
Net amount $26,504.00 - Revised Total Contract Amount - $8,001,907.07
2) Change Orders # 69, #70 & #71— Bath & Tennis Project— Sigalos & Associates —Extension of
Time and Assessment of Liquidated Damages
D. Referrals: None
E. Authorization to Seek Bids or Proposals or Negotiate Contracts: None
F. Approval of Request for Release of Funds — Oak Brook Hotel, Convention and Visitors Committee —
20% of the 2002 First Quarter Hotel Tax Receipts to the DuPage Convention & Visitors Bureau in
the Amount of $11,241.69
G. A Resolution Establishing an Ad Hoc Committee for the Purpose of Planning and Coordinating the
2002 Oak Brook Autumn Festival
H. DuPage County Community Development Block Grant Program
I. Membership Renewal, Payment of Dues and Debt Service Assessment - DuPage Mayors and
Managers Conference — 2002/2003
J. Accept and Place on Public File — 2001 Comprehensive Annual Financial Report and Management
Letter
K. Accept Withdrawal of Variation Request — Warner — 26 Baybrook Lane
L. An Ordinance Authorizing the Sale by Public Auction of Personal Property Owned by the Village of
Oak Brook
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ITEMS REMOVED FROM CONSENT AGENDA:
BOARD & COMMISSION RECOMMENDATIONS:
A. Recommendation: Oakland Plat of Subdivision — 121 and 209 Oak Brook Road — Final Plat of
Subdivision
ACTIVE AGENDA (Items for Final Action):
A. Confirmation of Appointments:
1) 2002 Oak Brook Autumn Festival Committee
2) Police Pension Fund Board
3) Board of Fire and Police Commissioners
B. Ordinances & Resolutions:
1) An Ordinance Amending Ordinance S -607, An Ordinance Approving a Cable
Telecommunications Franchise Agreement and Authorizing the Execution Thereof
2) A Resolution Authorizing Execution of a First Supplemental Agreement Between the Village of
Oak Brook and the DuPage Forest Preserve District Concerning the Establishment of the Salt
Creek Greenway Trail and the Performance of Phase II Engineering Services
3) A Resolution of the Village of Oak Brook, DuPage and Cook Counties, IL Concerning State
Income Tax and Photoprocessing Tax Shared with Municipalities
C. Award of Contracts: None
D. Acceptance of Actuarial Reports — Police & Firefighters' Pension Funds and Approval of the 2002
Village Contribution Rates to Police & Firefighters' Pension Funds
E. Approve and Accept Subdivision Improvements — Authorize Reduction in Subdivision Security —
Approve Cash Maintenance Bond - Forest Gate Subdivision
INFORMATION & UPDATES:
A. Village President
B. Village Manager
10. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS:
Community Development
Finance & Purchasing
Library & Technology
Public Safety
Engineering, Public Works & Safety Pathway System
Sports Core, Community Events & Hotel, Convention
& Visitors Committee
Village Clerk
11. UNFINISHED AND NEW BUSINESS:
A. Discussion - Trustee Appointment Policy
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
13. ADJOURNMENT:
Trustee Savino
President Bushy
Trustee Korin
Trustee Caleel
Trustee Miologos
Trustee Craig
Clerk Gonnella
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable
accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should
contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date.
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