Final Action - 01/24/2017 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 24, 2017
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:02 p.m.
2. ROLL CALL .................................................................................................................................... Trst Manzo
arr 7:03 p.m.
3. PRESIDENT’S OPENING COMMENTS
A. Officer and Civilian Employee of the Year Awards ............................................................................... Awarded
ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) litigation, when an action
against, affecting or on behalf of the particular public body pursuant to 2(c)(11) of the Illinois Open
Meetings Act, respectively .............................................................................................................................
7:09 p.m.
RECONVENE .................................................................................................................................... 8:06 p.m.
B. Discussion of the Lawsuit Against Oakbrook Terrace and the Illinois Department of Transportation
Regarding the Red Light Cameras…………………………………………………………………….
Discussed
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of December 5, 2016 ................................................................... Passed
B. Regular Executive Meeting Minutes of December 13, 2016 ................................................................ Passed
C. Special Executive Meeting Minutes of January 3, 2017 ....................................................................... Passed
D. Regular Board of Trustees Meeting of January 10, 2017 ...................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending January 19, 2017 - $1,911,148.94 ............................................... Authorized
RG
BOT AGENDA Page 2
Significant Items included in Above:
1) John Fogarty, Jr. – Lobbying Services – December 2016 - $5,000.00 (FY16– YTD -
$5,000.00) ....................................................................................................................................
Authorized
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR
2016- YTD - $220,781.21
2) DuPage Convention & Visitors Bureau – 25% of 1% - 4th Quarter Invoice – October 2016
through December 2016 -$27,394.16...............................................................................................
Authorized
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2016 IS
$349,550.00 – TOTAL PAID FOR 2016 – YTD - $320,527.32
3) Treasurer, State of Illinois – 22nd Street - $103,093.52 .................................................................. Authorized
4) St. Paul Fire and Marine Insurance Co. – TIF Note - $110,145.00 ................................................ Authorized
5) Mary Riordan – TIF Note - $44,060.00 .......................................................................................... Authorized
6) IRMA – Contributions for 2017 - $673,609.00 .............................................................................. Removed
7) BCBS – HMO Premiums for January 2017 - $27,676.57 .............................................................. Authorized
8) Happ Builders, Inc. – BGC Restroom - $31,986.00 ....................................................................... Authorized
9) IRMA – Deductible for June, July, and December 2016 - $45,068.83 .......................................... Authorized
10) Burns & McDonnell – Stormwater Management Plan Review - $23,737.25 ................................. Authorized
11) 1311, LLC – TIF Note - $44,060.00 .............................................................................................. Authorized
B. Approval of Payroll for Pay Period Ending January 14, 2017- $807,762.78 ........................................ Approved
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Golf Course Commodities .............................................................................................................. Authorized
2) Authorization to Bid - Traffic Control and Street Lighting System Maintenance .......................... Authorized
3) Authorization to Bid - Tree Maintenance Services ....................................................................... Authorized
4) Public Works Request for Proposals .............................................................................................. Authorized
System-wide Water Meter Replacement, Including the Radio Read System
Water Main Break Excavation and Repair
Street Sweeping Service for all Village Commercial and Residential Streets
Village Storm Water Drainage Ditching and Gradall Excavation Services
Storm Sewer Cleaning and Jetting Services
Village Properties and Right-of-Way Fertilization
D. Ordinances & Resolutions
1) ORDINANCE 2017-ZO-TA-G-1096, An Ordinance Approving a Text Amendment to
Section 13-11-12.C of the Zoning Ordinance of the Village of Oak Brook ....................................
Passed
2) RESOLUTION 2017-SC-AG-EX-R-1609, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Eclipse Select
Soccer Club, Inc. to Allow the Use of a Sports Core Soccer Field ..................................................
Passed
3) RESOLUTION 2017-SC-AG-EX-R-1610, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Oak Brook Soccer
Club, Inc. to Allow the Use of a Sports Core Soccer Field ..............................................................
Passed
4) ORDINANCE 2017-PP-S-1485, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the
Village of Oak Brook (File Cabinets and IT Equipment) ................................................................
Passed
5) RESOLUTION 2017-PW-WA-METR-R-1611, A Resolution Approving the Purchase of
Water Meter Transmission Units From Aclara Technologies ..........................................................
Passed
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E. Underground Facilities Location and Marking of Village Owned Utilities ........................................... Removed
F. Village of Oak Brook – Monthly Financial Report – December 2016 .................................................. Approved
G. 2017 Independence Day Fireworks Display .......................................................................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.6) IRMA – Contributions for 2017 - $673,609.00 ............................................................................... Authorized
6.E. Underground Facilities Location and Marking of Village Owned Utilities ........................................... Approved
8. UNFINISHED BUSINESS
B. ORDINANCE 2017-BU-AMEND-S-1486, An Ordinance Authorizing an Amendment to the 2017
Budget ....................................................................................................................................
Passed
A. RESOLUTION 2017-BGC-ELEC-R-1613, A Resolution Approving and Authorizing the Award
and Execution of a Contract for the Butler Government Center Electrical Systems Upgrade Project
By and Between the Village of Oak Brook and Airport Electric Company ..........................................
Passed
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2017-SC-EX-G-1097, An Ordinance Amending Chapter 2 of Title 12,
Entitled, “Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois.........
Passed
2) RESOLUTION 2017-SC-GOLF-PG-R-1614, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Golf Merchandise for Resale .....................
Passed
3) ORDINANCE 2017-LC-AL-G-1098, An Ordinance Permitting Happy Hour Within the
Village of Oak Brook .......................................................................................................................
Passed
4) RESOLUTION 2017-PW-MSQTO-ABATE-AG-R-1612, A Resolution Approving the
Waiver of Competitive Bidding and Authorizing a Contract Extension B y and Between the
Village of Oak Brook and Clarke Environmental Mosquito Management, Inc. to Provide
Mosquito Abatement Services .........................................................................................................
Passed
B. Non-Resident Water Discussion and Direction ..................................................................................... Discussed/
Directed
C. Reforestation Discussion and Direction ................................................................................................ Discussed/
Directed
D. Business Registration or Licensing Program Discussion ...................................................................... Discussed/
Directed
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
BOT AGENDA Page 4
E. Village President
11. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) litigation, when an action against, affecting or on behalf of the particular
public body pursuant to 2(c)(21) and 2(c)(11) of the Illinois Open Meetings Act, respectively ....................
11:10 p.m.
12 RECONVENE .................................................................................................................................... 12:03 p.m.
13. A. Approval of Payment - Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal
Services – December 2016 - $22,815.00 (FY16 – YTD - $126,165.01) ...............................................
Authorized
14. ADJOURNMENT .................................................................................................................................... 12:04 p.m.