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Final Action - 02/28/2017 - Board of Trustees BOARD OF TRUSTEES MEETING SUMMARY OF THE VILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING OF February 28, 2017 BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is subject to correction when the official minutes are prepared and approved. 1. CALL TO ORDER .................................................................................................................................... 7:03 p.m. 2. ROLL CALL .................................................................................................................................... Trst Manzo arr at 7:11 p.m., Abst Trst Moy 3. PRESIDENT’S OPENING COMMENTS A. Employer Support of the Guard and Reserve - Presenting Award to Police Department ...................... Presented 9. B. I-294 Tri-State Tollway Reconstruction Update Discussed 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Regular Executive Meeting Minutes of January 24, 2017 (First and Second)....................................... Passed B. Special Executive Meeting Minutes of February 7, 2017 ...................................................................... Deferred C. Regular Board of Trustees Meeting of February 14, 2017 .................................................................... Passed 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending February 23, 2017 - $1,069,256.77 ............................................. Authorized Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – January 2017 - $31,370.00 (FY17 – YTD - $31,370.00) ......................................................................................... Removed 2) Rathje Woodward, LLC - Legal Services - January 2017 - $3,333.33 (FY17 – YTD - $3,333.33) .................................................................................................................................... Authorized TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR 2017- YTD - $50,629.58 RG BOT AGENDA Page 2 3) Paramedic Services of Illinois, Inc. – Services Rendered – February 2017 - $43,009.00 ................ Authorized 4) Illinois Department of Employment Security – Fourth Quarter - $23,140.00 .................................. Authorized 5) Health Care Services - Blue Cross Blue Shield of Illinois PPO – January2017 - $143,920.03 ....... Authorized 6) Happ Builders, Inc. – Restroom Renovations at the Butler Government Center – Draw #2 – January 2017 - $36,000.90 ............................................................................................................... Authorized 7) DuPage Water Commission – January 2017 - $297,249.60 ............................................................. Authorized 8) IRMA – Deductibles for January 2017 - $23,667.05 ....................................................................... Authorized B. Approval of Payroll for Pay Period Ending February 11, 2017- $707,635.53 ...................................... Approved C. Community Development Referrals 1) 3715 Spring Road – Zoning Ordinance - Variation – Lot Area Requirements ................................ Referred 2) 3715 Spring Road – Washington Springs Subdivision – Final Plat – 2-Lot Subdivision ................ Referred D. Ordinances & Resolutions 1) RESOLUTION 2017-PD-V-PG-R-1621, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Police Vehicles from Miles Chevrolet and Currie Motors .................................................................................................................................... Removed 2) RESOLUTION 2017-SC-GOLF-R-1620, A Resolution Authorizing the Purchase of Golf Commodities for the Oak Brook Golf Course ................................................................................. Passed 3) RESOLUTION 2017-AG-IDOT-EX-R-1618, A Resolution Approving Local Agency Agreement with IDOT for Federal Participation Regarding Pavement/Sidewalk Improvements on York Road from Oak Brook Road (31st Street) to I-88 Ramp .................................................... Passed 4) ORDINANCE 2017-ZO-TA-G-1099, An Ordinance Approving a Text Amendment to Section 13-11-9 of the Zoning Ordinance of the Village of Oak Brook ....................................................... Passed 5) ORDINANCE 2017-ZO-SU-EX-S-1487, An Ordinance Granting a Special Use for an Outdoor Dining Area Adjacent to a Restaurant for the Property Located at 1225 22nd Street in the Village of Oak Brook, Illinois .......................................................................................................... Passed 6) ORDIANCE 2017-ZO-V-EX-S-1488, An Ordinance Granting Variations from Certain Provisions of Section 13-11-10 of Title 13 (“Zoning Regulations”) of the Village of Oak Brook Relative to Wall and Monument Signs for the Properties Located at 1211 – 1225 – 1301 22nd Street in the Village of Oak Brook, Illinois ...................................................................................... Passed 7) ORDINANCE 2017- LC-AL-G-1100, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty the Number of Authorized Class A-1 Liquor License (DMK Burger Bar) ............................................ Passed 8) RESOLUTION 2017-TREE-CNTRCT-R-1624, A Resolution Approving and Authorizing the Execution of a Contract for Tree Maintenance Services By and Between the Village of Oak Brook and Winkler’s Tree and Landscaping ................................................................................... Passed E. Village of Oak Brook – Monthly Financial Reports – January 2017..................................................... Approved F. Reject Bids and Authorization to Re-Bid - 2017 – 2020 Traffic Control and Street Lighting System Maintenance .............................................................................................................................. Approved BOT AGENDA Page 3 7. ITEMS REMOVED FROM CONSENT AGENDA 6.A.1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – January 2017 - $31,370.00 (FY17 – YTD - $31,370.00) .......................................................................................... Passed 6.D.1) RESOLUTION 2017-PD-V-PG-R-1621, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Police Vehicles from Miles Chevrolet and Currie Motors .................................................................................................................................... Deferred 8. UNFINISHED BUSINESS A. Ordinances & Resolutions 1) RESOLUTION 2017-SC-S&T-R-1622, A Resolution Approving and Authorizing the Execution of a License Agreement By and Between the Village of Oak Brook and 1495 Tasty Catering Corp Related to Catering Services .................................................................................... Deferred to March 14th Mtg 2) RESOLUTION 2017-DMMC-LP-EX1-R-1617, A Resolution Adopting the 2017 Legislative Positions and Priorities of the DuPage Mayors and Managers Conference ..................................... Passed as Amnded B. Oak Brook Golf Club Operations Discussion ........................................................................................ Deferred to March 28th Mtg C. Hotel Tax Discussion ............................................................................................................................. Discussed 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1) RESOLUTON 2017-AG-FI-R-1619, A Resolution Approving an Amendment Extending the Agreement By and Between the Village of Oak Brook and JP Morgan Chase Bank, N.A. for Banking and Other Financial Services ............................................................................................. Passed 2) RESOLUTION 2017-GIS-AG-EX1-R-1625, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Ayres Associates, Inc. to Provide the Village GIS Aerial Imagery ....... Removed from the agenda at Beginning of Mtg B. I-294 Tri-State Tollway Reconstruction Update ................................................................................... Discussed at the Beginning of the Mtg 10. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President 11. ADJOURNMENT .................................................................................................................................... 10:28 p.m.