Final Action - 01/12/2016 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 12, 2016
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ...................................................................................................................................... 7:01 p.m.
2. ROLL CALL ...................................................................................................................................... Abst Trst
Manzo &
Trst Moy
3. PRESIDENT’S OPENING COMMENTS
A. Confirmation of Appointment - Public Works Director
1) RESOLUTION 2016-PL-PWDIR-R-1524, A Resolution Consenting to the Appointment of
Douglas Patchin as Public Works Director for the Village of Oak Brook……………………….
Confirmed
B. J.P. Morgan Chase Presentation – Village’s Investment Program – Daniele Driscoll .............................. Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of October 27, 2015 ..................................................................... Passed
B. Regular Board of Trustees Meeting of December 8, 2015 ...................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for:
Period Ending December 30, 2015 - $1,226,173.04 ............................................................................... Authorized
Period Ending January 7, 2016 - $407,666.00 ........................................................................................ Authorized
Significant Items included in Above:
1) Seyfarth, Shaw, LLP – Legal Services – November 2015 - $28.75 (FY15– YTD -
$23,990.45) ......................................................................................................................................
Authorized
BOT AGENDA Page 2
TOTAL LEGAL BILLS PAID FOR 2015- YTD - $273,410.28 .................................................... Authorized
2) DuPage Water Commission – November 2015 - $379,308.80 ......................................................... Authorized
3) R. Smits & Sons The Farm LLC – 2015 Fall Leaf Disposal - $20,506.20 ....................................... Authorized
4) McAllister Equipment Co. – Doosan Air Compressor - $21,245.00 ................................................ Authorized
5) Christopher B. Burke Engineering LTD – 2016 Street Improvement Project Design Services –
Payout #3 - $35,502.20 ....................................................................................................................
Authorized
6) Christopher B. Burke Engineering LTD – St. Paschal/35th Street Project TCM Construction
Engineering Services – Payout #3 - $ 20,922.55 .............................................................................
Authorized
7) Current Technologies – Computer Network Infrastructure Project - $51,160.06 ............................ Authorized
B. Approval of Payroll for Pay Periods Ending:
1) December 5, 2015 - $722,502.12 ..................................................................................................... Approved
2) December 19, 2015- $716,988.85 .................................................................................................... Approved
3) January 2, 2016 - $768,415.32 ......................................................................................................... Approved
C. Community Development Referrals
1) Madison Oaks Subdivision – 3601 Madison Street – Final Plat....................................................... Referred
2) Christ Church of Oak Brook – 501 Oak Brook Road - Special Use – Variations and Final Plat ..... Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Janitorial Services ............................................................................................................................. Authorized
2) Golf Course Commodities ............................................................................................................... Authorized
3) Photo Copier Equipment ................................................................................................................. Authorized
E. Ordinances & Resolutions
1) RESOLUTION 2016-WA-METR-CNTRCT-R-1523, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and
Water Services Company for the Provision of Water Meter Testing, Repair, and Replacement
Services ......................................................................................................................................
Removed
2) ORDINANCE 2016-CD-BC-G-1068, An Ordinance Amending Section 10-1-1H of the
Village Code of the Village of Oak Brook Relating to the Energy Conservation Code ...................
Passed
3) ORDINANCE 2016- PL-ENG-G-1070, An Ordinance Amending Article D of Chapter 5 of
Title 1 of the Village Code of the Village of Oak Brook, Illinois Regarding the Appointment of
the Village Engineer .........................................................................................................................
Passed
F. Sports Core Loan ..................................................................................................................................... Removed
G. Request of Waiver of Fees -Christ Church of Oak Brook – 501 Oak Brook Road ................................. Approved
H. Village of Oak Brook – Monthly Financial Reports – November 2015 .................................................. Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.E.1) RESOLUTION 2016-WA-METR-CNTRCT-R-1523, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Water Services
Company for the Provision of Water Meter Testing, Repair, and Replacement Services ..................
Passed
w/Amndts
BOT AGENDA Page 3
6.F. Sports Core Loan ..................................................................................................................................... Approved
8. BOARD & COMMISSION RECOMMENDATIONS
A. Rush Oak Brook Orthopedic Center, LLC – 2011 York Road – Planned Development – Orthopedic
Care Focused Medical Outpatient Building, Including an Ambulatory Surgery Center and Parking
Structure. ......................................................................................................................................
Concurred
B. Janko Group, LLC – 210 22nd Street – Planned Development to Construct a New 5 Story Hyatt
House Hotel and Create a Site for future Restaurant with Drive-Thru ....................................................
Concurred
w/Amndts
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2016-PD-RNVTN-PRJT-AG-R-1528, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and
Williams Architects, LTD for Architectural Design Services for the Police Department
Renovation ......................................................................................................................................
Passed
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Commercial Revitalization Committee (Reappointments of Jeff Kennedy, Linda Gonnella,
Bob Sanford, Marcia Tropinski, Champ Davis, Tracy Mulqueen, Jeff Shay, Joe Endress,
Dennis Hiffman, Chuck Fleming, Raj Lal and Mort Westman) .......................................................
Confirmed
B. Ordinances & Resolutions
1) Resolution 2016-LY-PG-R-1519, A Resolution Approving the Waiver of Competitive Bidding
and Authorizing the Purchase of Library Materials from Authorized Distributors ..........................
Passed
2) RESOLUTION 2016-SC-AG-EX-R-1521, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Eclipse Select
Soccer Club, Inc. to Allow the use of a Sports Core Soccer Field ...................................................
Passed
3) RESOLUTION 2016-B&T/P-R-1522, A Resolution Approving and Authorizing the Award of
a Contract to Pool Guards, Inc. to Provide Aquatic Services ...........................................................
Passed
4) ORDINANCE 2016-SC-EX-G-1069, An Ordinance Amending Chapter 2, Entitled “Oak
Brook Golf Club” and Chapter 3, Entitled, “Oak Brook Bath and Tennis Club” of Title 12,
Entitled, “Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois .........
Passed
5) RESOLUTION 2016-UTLYLOC-R-1526, A Resolution Approving an Agreement with United
States Infrastructure Corporation for Underground Utility Facilities Location and Marking
Services ......................................................................................................................................
Passed
6) RESOLUTION 2016- SC-GOLF-PG-R-1529, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Golf Merchandise for Resale .....................
Passed
7) RESOLUTION 2016-AG-IDOT-EX-R-1520, A Resolution Approving Local Agency
Agreement with IDOT for Enhancements to 22nd Street and York Road Between Salt Creek
and I88/I294 Spur .............................................................................................................................
Passed
BOT AGENDA Page 4
8) RESOLUTION 2016-IT-GIS-AG-R-1525, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Extension of an Agreement By and Between the
Village Of Oak Brook and Municipal GIS Partners, Inc. to Provide GIS Support Services ............
Passed
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) collective negotiating matter, pursuant to sections 2(c)(21) and 2(c)(2) of
the Illinois Open meetings Act, respectively ....................................................................................................
9:39 p.m.
13. ADJOURNMENT ...................................................................................................................................... 11:15 p.m.