Final Action - 01/26/2016 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 26, 2016
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ...................................................................................................................................... 7:03 p.m.
A. Fire Department Honor Guard Presents Colors ........................................................................................... Presented
2. SWEARING IN OF FIREFIGHTER/PARAMEDIC ...................................................................................... Sworn
3. ROLL CALL ...................................................................................................................................... Abst Trst
Moy
4. PRESIDENT’S OPENING COMMENTS
5. RESIDENT/VISITOR COMMENT
6. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of December 8, 2015 .................................................................... Approved
B. Regular Board of Trustees Meeting of January 12, 2016 ........................................................................ Approved
C. Special Board of Trustees Meeting of January 14, 2016 ........................................................................... Approved
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending January 21, 2016 - $2,444,801.00 ................................................. Authorized
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – December, 2015 - $4,380.54 (FY15 – YTD -
$151,110.50) .....................................................................................................................................
Authorized
2) Seyfarth, Shaw, LLP – Legal Services – December, 2015 - $326.25 (FY15– YTD -
$24,316.70) ......................................................................................................................................
Removed
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – December,
2015 - $1,376.19 (FY15 – YTD - $64,917.26) .................................................................................
Authorized
4) Rathje Woodward, LLC - Legal Services – November, 2015 - $3,333.33 ....................................... Authorized
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5) Rathje Woodward, LLC - Legal Services –December, 2015 - $3,333.33(FY15 – YTD -
$39,999.96) ......................................................................................................................................
Authorized
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $284,857.92
6) DuPage Convention & Visitors Bureau –2015 4th Quarter Hotel/Motel Tax Receipt -
$26,497.17 ......................................................................................................................................
Authorized
7) DuPage Water Commission – December 2015 - $384,629.25 ......................................................... Authorized
8) Central Blacktop Company – 2015 Street Improvement Project – Payout #7 - $352,829.69 ........... Authorized
9) Treasurer, State of Illinois 35th Street/St. Pascal Drive MFT Project - Payout #1 - $267,079.99 ..... Authorized
10) Treasurer, State of Illinois 35th Street/St. Pascal Drive MFT Project - Payout #2 - $135,408.86 ..... Authorized
11) Mary Riordan – TIF Note Interest & TIF Principal - $39,020.00 .................................................... Authorized
12) 1311, LLC – TIF Note Interest & TIF Principal - $39,015.00 ........................................................ Authorized
13) St. Paul Fire – TIF Note Interest & TIF Principal - $97,545.00 ....................................................... Authorized
14) IRMA – 2016 Annual Contributions - $469,163.00 ......................................................................... Authorized
B. Approval of Payroll for Pay Period Ending January 16, 2016 - $718,324.24 ......................................... Approved
C. Community Development Referrals
1) Clearwater – 2100 and 2122 York Road – Text Amendment .......................................................... Referred
2) Clearwater Resubdivision – 2100 and 2122 York Road – Final Plat ............................................... Referred
D. Ordinances & Resolutions
1) ORDINANCE 2016-BU-AMEND-S-1448, An Ordinance Authorizing an Amendment to the
2016 Budget (Architectural Design of the Police Department Renovation) .....................................
Removed
2) ORDINANCE 2016-PP-S-1451, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the
Village of Oak Brook .......................................................................................................................
Passed
3) ORDINANCE 2016-ZO-PUD-EX-S-1449, An Ordinance Approving a Planned Development
(Rush Oak Brook Orthopaedic Center – 2011 York Road) ..............................................................
Passed
4) ORDINANCE 2016-ZO-PUD-EX-S-1450, An Ordinance Approving a Planned Development
– (Hyatt House Hotel and Restaurant –210 22nd Street) ..................................................................
Passed
E. Issuance of Scavenger/Solid Waste Hauler License (Independent Recycling Services) ......................... Approved
F. Monthly Financial Reports – December 31, 2015 ................................................................................... Approved
8. ITEMS REMOVED FROM CONSENT AGENDA
7.A.2) Seyfarth, Shaw, LLP – Legal Services – December, 2015 - $326.25 (FY15– YTD - $24,316.70) ... Authorized
7.D.1) ORDINANCE 2016-BU-AMEND-S-1448, An Ordinance Authorizing an Amendment to the
2016 Budget (Architectural Design of the Police Department Renovation) .....................................
Passed
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2016-NIG-AG-R-1531, An Ordinance Authorizing and Granting a Franchise
to Northern Illinois Gas Company (d/b/a Nicor Gas Company) Its Successors and Assigns, to
Construct, Operate and Maintain a Natural Gas Distributing System in and Through the
Village Of Oak Brook, Illinois………………………………………………………………..
Passed
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2) RESOLUTION 2016-WA-FCWRD-IGA-R-1527, A Resolution Approving and Authorizing
an Amendment to the Intergovernmental Agreement By and Between the Village and Flagg
Creek Water Reclamation District for the Shut Off of Water Service ..............................................
Passed w/
Amndts
(45 days)
3) ORDINANCE 2016 -SC-EX-G-1071, An Ordinance Amending Title 12, Entitled,
“Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois ........................
Passed
4) RESOLUTION 2016-IS-BKR-CNTRCT-R-1532, A Resolution Approving and Authorizing
the Award of a Contract to Vista National Insurance Group, Inc. for Insurance Consulting and
Broker Services ................................................................................................................................
Passed
B. Discussion of Fee Waiver Request for the Hyatt House Hotel and Restaurant Planned Development ... Discussed
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURNMENT ...................................................................................................................................... 9:03 p.m.