Final Action - 06/14/2016 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
June 14, 2016
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:00 p.m.
A. Police Department Honor Guard Presents Colors ................................................................................. Presented
2. ROLL CALL .................................................................................................................................... Abst Trst
Moy
3. PRESIDENT’S OPENING COMMENTS
A. Presentation of Police Department Awards ........................................................................................... Awarded
B. Growth Properties (GGP) – Oakbrook Center Update by Chuck Fleming ............................................ Presented
C. Overview of the 2015 CAFR by Baker Tilly ......................................................................................... Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of April 12, 2016 ........................................................................ Passed
B. Special Board of Trustees Meeting of May 18, 2016 ............................................................................ Passed
C. Regular Board of Trustees Meeting of May 24, 2016 ........................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending June 9, 2016 - $1,001,314.11 ...................................................... Authorized
Significant Items included in Above:
1) DuPage Convention & Visitors Bureau – Co Op Advertising - February 2016 to May 2016 -
$71,550.97 ....................................................................................................................................
Removed
2) Pool Guards, Inc. – Contract Installments #2 of 3 – June 30, 2016 - $39,534.00 .......................... Authorized
3) Currie Motors Fleet – Police Vehicles - $56,848.00 ...................................................................... Authorized
4) Health Care Services – June 2016 - $25,870.11 ............................................................................. Authorized
BOT AGENDA Page 2
5) Paramedic Services – June 2016 - $43,790.56 ............................................................................... Authorized
6) Ravenswood Special – Taste of Oak Brook Initial and 2nd Scheduled Deposit - $55,144.00......... Authorized
B. Approval of Payroll for:
1) Pay Period Ending May 21, 2016 - $730,226.99 ............................................................................ Approved
2) Pay Period Ending June 4, 2016 - $788,431.27 .............................................................................. Approved
C. Community Development Referrals
1) Village of Oak Brook – Off-Premises Parking Regulations – Text Amendment to the Zoning
Ordinance ....................................................................................................................................
Referred
D. Ordinances & Resolutions
1) ORDINANCE 2016-ZO-V-EX-S-1462, An Ordinance Granting a Variation from the
Provisions of Section 13-6B-3F.2 of Title 13 (“Zoning Regulations”) of the Village Code of
the Village of Oak Brook Relative to the Required Side Yard Setback for the Property at 31
Baybrook Lane in the Village of Oak Brook, Illinois .....................................................................
Passed
2) ORDINANCE 2016-LY-EX1-S-1464, An Ordinance Adopting a Revision to the Meeting
Room and Quiet Study Rooms Policy for the Oak Brook Public Library ......................................
Passed
3) ORDINANCE 2016-LY-EX1-S-1465, An Ordinance Adopting a Revision of the General
Policy for the Oak Brook Public Library ........................................................................................
Passed
4) RESOLUTION 2016-ENG-BNCHMRK-AG-EX-R-1571, A Resolution Approving and
Authorizing the Execution of a Professional Services Agreement By and Between the Village
of Oak Brook and James J. Benes and Associates, Inc. for the Benchmark Elevations Project
– Phase I ....................................................................................................................................
Passed
5) RESOLUTION 2016-AG-LE-EX1-R-1572, A Resolution Approving an Engagement
Agreement With Clark Baird Smith LLP and the Village of Oak Brook, Illinois for Labor
Attorney Services ...........................................................................................................................
Passed
6) RESOLUTION 2016-IMRF-R-1573, A Resolution Amending R-621 and Appointing the
Authorized Agent Representing the Village of Oak Brook, Illinois in the Illinois Municipal
Retirement Fund .............................................................................................................................
Passed
7) RESOLUTION 2016-PED-ACCESS-CNSTRCT-R-1576, A Resolution Approving and
Authorizing the Award and Execution of a Construction Contract with Martam Construction
Inc. for the Pedestrian Access Stage 4 (Area G3) Project ..............................................................
Removed
E. Authorization to Pay Bills a Second Time in the Months of June, July, and August Due to Meeting
Cancellations ....................................................................................................................................
Authorized
F. Second Resubdivision of Dana Park - Acceptance of Subdivision Improvements - Reduction in
Subdivision Security .............................................................................................................................
Removed
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.1) DuPage Convention & Visitors Bureau – Co Op Advertising - February 2016 to May 2016 -
$71,550.97
Authorized
6.D.7) RESOLUTION 2016-PED-ACCESS-CNSTRCT-R-1576, A Resolution Approving and
Authorizing the Award and Execution of a Construction Contract with Martam Construction
Inc. for the Pedestrian Access Stage 4 (Area G3) Project ..............................................................
Passed
BOT AGENDA Page 3
6.F. Second Resubdivision of Dana Park - Acceptance of Subdivision Improvements - Reduction in
Subdivision Security .............................................................................................................................
Approved
8. BOARD & COMMISSION RECOMMENDATIONS
A. Christ Church Of Oak Brook – 501 Oak Brook Road, 3212, 3222 And 3306 York Road – Final
Plat To Consolidate Parcels ...................................................................................................................
Concurred
B. Christ Church Of Oak Brook – 501 Oak Brook Road, 3212 And 3222 York Road –
Variations…………………………………………………………………………………………….
Concurred
C. Christ Church of Oak Brook – 501 Oak Brook Road, Facilities Development Plan – Amend
Special
Use…………………………………………………………………………………………………..
Concurred
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2016-PED-ACCESS-ENG-CONSTRCT-R-1575, A Resolution Approving
and Authorizing Professional Services Agreements By and Between the Village of Oak
Brook and Engineering Resource Associates, and By and Between the Village of Oak Brook
and Hitchcock Design Group, for Construction Administration Services for Project Stage 4
Area G3 of the Pedestrian Access Project ......................................................................................
Passed
2) RESOLUTION 2016-ETSB-CAD-R-1574, A Resolution Authoring the Execution of a Letter
of Intent to Participate in the DuPage Judicial Information System
(DUJIS)………………………………………………………………………………………….
Passed
3) ORDINANCE 2016-PW-WPA-EX2-S-1466, An Ordinance Adopting the Prevailing Wage
Standards for the Village Of Oak Brook, Illinois ...........................................................................
Passed
B. Non-Revenue Water Audit Status Update ............................................................................................. Updated
C. 22nd Street and York Road Beautification Project – Increased Cost to IDOT Contract with Alliance
Contractors ....................................................................................................................................
Approved
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURNMENT .................................................................................................................................... 10:25 p.m.