Final Action - 11/22/2016 - Board of Trustees REVISED
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
November 22, 2016
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ...................................................................................................................................... 7:04 p.m.
2. ROLL CALL ...................................................................................................................................... Trst Moy
abst & Trst
Manzo arr
7:07 p.m.
3. PRESIDENT’S OPENING COMMENTS
A. Point B Presentation .................................................................................................................................. Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of October 11, 2016 ....................................................................... Approved
B. Regular Board of Trustees Meeting of October 25, 2016 ......................................................................... Approved
C. Regular Board of Trustees Meeting of November 8, 2016 ....................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 17, 2016 - $1,008,196.30 ............................................ Authorized
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – October 2016 -
$8,500.00 (FY16 – YTD - $78,062.51) ............................................................................................
Removed
2) Rathje Woodward, LLC - Legal Services - October 2016 - $3,333.33 (FY16 – YTD -
$36,633.30) ......................................................................................................................................
Authorized
3) Clark, Baird, Smith, LLP – Legal Services – October 2016 - $3,045.00 (FY16 – YTD -
$15,409.50) ......................................................................................................................................
Authorized
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR
2016- YTD - $157,698.05
4) DuPage Convention & Visitors Bureau – Co-Op Advertising - $49,780.80 .................................... Authorized
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TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2016 IS
$349,550.00 – TOTAL PAID FOR 2016 – YTD - $292,698.16
5) Paramedic Services of Illinois – Services Rendered – November 2016 - $43,249.48 ...................... Authorized
6) William Architects – Oak Brook Police Department Renovation Project - $32,898.18 ................... Authorized
7) J.A. Johnson Paving – 2016 Street Improvement Project - $88,823.51 ........................................... Authorized
8) DuPage Water Commission – October 2016 - $391,516.80 ............................................................. Authorized
9) Christopher Burke – 2016 Street Program – Construction Engineering Services - $49,012.75 ....... Authorized
10) Health Care Service Corporation – HMO Premiums – November 2016 - $29,270.59 ..................... Authorized
B. Approval of Payroll for Pay Period Ending November 5, 2016 - $801,278.60 ....................................... Approved
C. Community Development Referrals
1) Village of Oak Brook – 1200 Oak Brook Road – Special Use – Village Owned
Communication Tower .....................................................................................................................
Referred
2) Oakbrook Shopping Center, LLC – Text Amendment ..................................................................... Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Bath & Tennis Clubhouse – Clubhouse Carpeting ........................................................................... Removed
2) Bath & Tennis Clubhouse – Wading Pool Feature ........................................................................... Removed
3) Bath & Tennis Clubhouse – Faux Stone/Brick ................................................................................. Removed
E. Ordinances & Resolutions
1) ORDINANCE 2016- LC-AL-G-1095, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Twenty-Nine
the Number of Authorized Class A-1 Liquor Licenses (Cilantro Taco Grill Oakbrook) .................
Passed
2) RESOLUTION 2016-IDOT-HWY-CNSTRUCT-R-1598, A Resolution Concerning
Construction on State Highways ......................................................................................................
Passed
F. Village of Oak Brook – Monthly Financial Report – October 2016 ........................................................ Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – October
2016 - $8,500.00 (FY16 – YTD - $78,062.51) ...........................................................................
Authorized
6.D.1) Bath & Tennis Clubhouse – Clubhouse Carpeting ..................................................................... Deferred
6.D.2) Bath & Tennis Clubhouse – Wading Pool Feature ..................................................................... Deferred
6.D.3) Bath & Tennis Clubhouse – Faux Stone/Brick ........................................................................... Deferred
8. BOARD & COMMISSION RECOMMENDATIONS
A. Roka Akor Oak Brook, LLC – General Growth Properties - 166 Oakbrook Center – Outdoor
Dining Adjacent to a Restaurant ..............................................................................................................
Concurred
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9. ACTIVE BUSINESS
A. Police and Firefighters’ Pension 2016 Funding (Revised Memo)
OPTION 1 – I move that the Village Board approve a one-time additional pension contribution
of $662,600 ($219,075 to the Police Pension Fund and $443,525 to the Fire Pension Fund) to be
transferred from the Equipment Replacement Fund. …………………………………………
Failed
or
OPTION 2 - I move that the Village Board approve a one-time additional pension contribution
of $794,816 ($279,740 to the Police Pension Fund and $515,076 to the Fire Pension Fund) to be
funded by a transfer from the Equipment Replacement Fund and from the 2016 General Fund
Budget……………………………………………………………………………………………..
Failed
or
OPTION 3- I move that the Village Board can amend either option presented and choose to
make no additional contributions, or a contribution of another amount………………………….
Failed
B. Ordinances & Resolutions
1) RESOLUTION 2016-IT-PG-EQ-R-1599, A Resolution Approving and Authorizing a Lease
Agreement and Maintenance Agreement By and Between the Village of Oak Brook and Konica
Minolta Business Solutions U.S.A., Inc. for Replacement of Multi Function Print Copy Devices ...
Passed
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) litigation, when an action
against, affecting or on behalf of the particular public body 2(c)(11) of the Illinois Open Meetings Act,
respectively ......................................................................................................................................
9:15 p.m.
11. ADJOURNMENT ...................................................................................................................................... 10:56 p.m.