Final Action - 12/13/2016 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
December 13, 2016
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
7:03 p.m.
1. CALL TO ORDER ....................................................................................................................................
2. ROLL CALL .................................................................................................................................... All Present
3. PUBLIC HEARING – PROPOSED 2017 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget for
the Village of Oak Brook for the twelve-month calendar year commencing January 1, 2017 and ending
December 31, 2017. The Village welcomes your comments at the December 13, 2016 meeting on the
Proposed 2017 Municipal Budget.
4. CLOSE OF PUBLIC HEARING ................................................................................................................... 7:08 p.m.
5. PRESIDENT’S OPENING COMMENTS
6. RESIDENT/VISITOR COMMENT
7. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting Minutes of November 15, 2016 ..................................................... Approved
B. Regular Board of Trustees Meeting Minutes of November 22, 2016 .................................................... Approved
8. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending December 8, 2016 - $558,415.07 ................................................ Authorized
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services –
October/November 2016 - $16,787.50 (FY16 – YTD - $94,850.01)..............................................
Authorized
2) Rathje Woodward, LLC - Legal Services – November 2016 - $3,333.33
(FY16 – YTD - $39,966.63) ............................................................................................................
Authorized
3) Clark, Baird, Smith, LLP – Legal Services – November 2016 - $582.50
(FY16 – YTD - $15,992.00) ............................................................................................................
Removed
RG
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TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR
2016- YTD - $179,292.88
4) J. Congdon Sewer Service Inc. – Payout #1, #2, #3, and #4 – Retention - $24,793.98 .................. Authorized
5) Twin Supplies, LTD – Lighting for Oak Brook Library - $39,470.00 ........................................... Authorized
6) Health Care Services HMO Illinois – Premiums - December 2016 - $26,082.55 .......................... Authorized
7) Intergovernmental Risk Management Agency – October & November Deductibles -
$45,313.65 ....................................................................................................................................
Authorized
8) A. Lamp Contractors, Inc. – Fuel Island Station Concrete Replacement - $31,710.00 .................. Authorized
9) Paramedic Services of Illinois – Contract Paramedic Services – December 2016 - $43,970.92 .... Authorized
B. Approval of Payroll for Pay Period Ending:
1) November 19, 2016 - $720,794.75 .................................................................................................. Approved
2) December 3, 2016 - $725,769.27 ..................................................................................................... Approved
C. Community Development Referrals
1) 1225 22nd Street – Special Use – Outdoor Dining .......................................................................... Referred
2) 1225 22nd Street – Variations – Signage ......................................................................................... Referred
D. Ordinances & Resolutions
1) ORDINANCE 2016- LC-AL-G-1093, An Ordinance Amending Title 4, Chapter 1, Section
8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty
the Number of Authorized Class A-1 Liquor License (Porkchop BBQ) ........................................
Passed
2) ORDINANCE 2016- LC-AL-G-1094, An Ordinance Amending Title 4, Chapter 1, Section
8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to One the
Number of Authorized Class L Liquor License (Oakbrook Center) ..............................................
Passed
3) ORDINANCE 2016-WA-G-1092, An Ordinance Amending Chapter 5 of Title 8 of the
Village Code of the Village of Oak Brook, Illinois Relating to Water Charges .............................
Passed
4) ORDINANCE 2016-PP-S-1480, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook .....................................................................................................................
Passed
5) ORDINANCE 2016 –ZO-SU-EX-S-1482, An Ordinance Granting a Special Use for an
Outdoor Dining Area Adjacent to a Restaurant for the Property Located at 166 Oakbrook
Center in the Village of Oak Brook ................................................................................................
Passed
6) RESOLUTION 2016-MRKTG-AG-EX-R-1603, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and
Marketing Services By and Between the Village of Oak Brook and Point B Communications ....
Removed
7) RESOLUTION 2015-TASTE-AG-R-1604, A Resolution Approving and Authorizing an
Amendment to the Contract By and Between the Village and Ravenswood Event Services for
the 2017 Taste of Oak Brook ..........................................................................................................
Passed
8) RESOLUTION 2016-FD-PG-R-1601, A Resolution Approving the Purchase and Installation
of a Humidification/Dehumidification System at Fire Station 94 ..................................................
Passed
E. Scavenger Licenses ................................................................................................................................ Approved
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F. Year End Bill Payment .......................................................................................................................... Authorized
9. ITEMS REMOVED FROM CONSENT AGENDA
8.A.3) Clark, Baird, Smith, LLP – Legal Services – November 2016 - $582.50
(FY16 – YTD - $15,992.00) ...........................................................................................................
Authorized
8.D.6) RESOLUTION 2016-MRKTG-AG-EX-R-1603, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and
Marketing Services By and Between the Village of Oak Brook and Point B Communications ....
Passed
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Village Treasurer ............................................................................................................................ Confirmed
B. HUB Group Headquarters – Requested Reduction in Building Permit Fees ......................................... Failed
C. Motion to Select the Deductible for 2016 Risk Management Insurance ............................................... Approved
D. Ordinances & Resolutions
1) Police and Firefighters Pension 2016 Funding - 100% ................................................................. Failed
2) Police and Firefighters Pension 2016 Funding - $400,000 ............................................................. Approved
3) RESOLUTION 2016-FD-V-PG-R-1605, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of a Fire Rescue Engine………………………………
Passed
4) ORDINANCE 2016-BU-AMEND-S-1481, An Ordinance Authorizing an Amendment to the
2016 Budget (Pierce Enforcer Rescue Engine) ..............................................................................
Passed
5) RESOLUTION 2016-FD-EQ-R-1600, A Resolution Approving the Purchase of a Fire Utility
Step Truck from TransChicago Truck Group .................................................................................
Passed
6) ORDINANCE 2016-BU-EX-S-1479, An Ordinance Adopting the Budget of the Village of
Oak Brook for 2017 ........................................................................................................................
Passed
w/Amndmts
11. UNFINISHED BUSINESS
A. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Bath & Tennis Clubhouse – Clubhouse Carpeting ......................................................................... Authorized
2) Bath & Tennis Clubhouse – Wading Pool Feature ......................................................................... Authorized
3) Bath & Tennis Clubhouse – Faux Stone/Brick ............................................................................... Authorized
12. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
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E. Village President
13. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, (2) collective negotiating matters and (3) Litigation, when an action against,
affecting or on behalf of the particular public body pursuant to 2(c)(21), 2(c)(2) and 2(c)(11) of the
Illinois Open Meetings Act, respectively .......................................................................................................
9:38 p.m.
14. ADJOURNMENT .................................................................................................................................... 12:25 p.m.