Final Action - 05/26/2015 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
May 26, 2015
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................. 7:02 p.m.
2. ROLL CALL .................................................................................................................................. Trst Adler
abst
3. PRESIDENT’S OPENING COMMENTS
A. Joseph R. Hartmann EMS Excellence Award ....................................................................................... Awarded
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 12, 2015 ........................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending May 21, 2015- $833,936.46 ...................................................... Authorized
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – April, 2015 - $8,981.00
(FY15 – YTD - $54,362.40) ........................................................................................................
Authorized
2) Seyfarth, Shaw, LLP – Legal Services –April, 2015 - $435.00 (FY15– YTD - $6,907.95) ......... Authorized
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services –
April, 2015 - $3,957.72 (FY15 – YTD - $7,944.46) ....................................................................
Authorized
4) Rathje Woodward, LLC - Legal Services - April, 2015 - $3,333.33 (FY15 – YTD -
$13,333.32) ..................................................................................................................................
Authorized
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $84,262.13
5) DuPage Water Commission – April, 2015 - $400,136.15 ............................................................ Authorized
6) Illinois Department of Transportation – Payout #2 & Final – TS Improvements –
22nd/Jorie/McDonalds’s per attached Agreement - $38,984.27 ....................................................
Authorized
7) Currie Motors Fleet – 2015 Ford F450 - $64,436.00 .................................................................... Authorized
B. Approval of Payroll for Pay Period Ending May 9, 2015 - $711,599.49............................................. Approved
BOT AGENDA Page 2
C. Community Development Referrals
1) Multi-Owners/Multi-Parcels – Approximately Forty (40) Acres Located on Canterberry
Lane, Hunt Club Lane and Oak Brook Road (31st Street) – Map Amendment ……………
Removed
D. Ordinances & Resolutions
1) RESOLUTION 2015-WA-MAIN-AG-R-1465, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Thomas
Engineering Group, LLC For Construction Engineering Services Related to the 2015 Water
Main Project…………………………………………………………………………………….
Passed
2) RESOLUTION 2015-ENG-BRIDGE-AG-R-1466, A Resolution Approving and Authorizing
a Professional Services Agreement by and Between the Village of Oak Brook and Crawford,
Murphy and Tilly, Inc. for Engineering Services Related to the 2015 Bridge Improvement
Project ..................................................................................................................................
Passed
3) RESOLUTION 2015-IMRF-R-1462, A Resolution Amending R-621 and Appointing the
Authorized Agent Representing the Village of Oak Brook, Illinois in the Illinois Municipal
Retirement Fund………………………………………………………………………………
Passed
4) RESOLUTION 2015-JS-AG-R-1464, A Resolution Approving an Extension to the Janitorial
Services Agreement by and Between the Village of Oak Brook and Perfect Cleaning Service
Corporation……………………………………………………………………………………
Passed
5) ORDINANCE 2015-BU-EX-S-1429, An Ordinance Authorizing an Amendment to the 2015
Budget…………………………………………………………………………………………
Passed
6) RESOLUTION 2015-ENG-STDY-AG-R-1467, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Christopher
B. Burke Engineering, Ltd for the Preparation of a Luthin Road Outlet Study………………
Passed
7) RESOLUTION 2015-SC-GOLF-PG-R-1468, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Mower ……………………………
Passed
8) ORDINANCE 2015-PP-S-1430, An Ordinance Authorizing the Sale, Donation or Disposal
of Certain Items of Personal Property Owned by the Village of Oak Brook .................................
Passed
9) ORDINANCE 2015-LC-AL-G-1047, An Ordinance Amending Chapter 1 of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding Liquor License Regulations .........
Passed
10) ORDINANCE 2015-CNSTRCT-BND-G-1049, An Ordinance Amending Section 4, of
Chapter 7, of Title 1 (Administration) of the Village Code of the Village of Oak Brook
Relating to Construction Contract Bond………………………………………………………
Passed
11) RESOLUTION 2015-AG-SETT-PL-R-1463, A Resolution Approving and Authorizing the
Execution of a Settlement Agreement by and Between the Village of Oak Brook and Robert
Mudra ..................................................................................................................................
Passed
12) RESOLUTION 2015-POLO-AG-R-1461, A Resolution Approving and Authorizing the
Award of an Agreement to Hinsdale Magazine, Inc. for Advertising Services for the 2015
Polo Season……………………………………………………………………………………
Passed
E. Monthly Treasurer’s Report – April 30, 2015 & Major Fund Financial.............................................. Approved
BOT AGENDA Page 3
7. ITEMS REMOVED FROM CONSENT AGENDA
6.C.1) Multi-Owners/Multi-Parcels – Approximately Forty (40) Acres Located on Canterberry Lane,
Hunt Club Lane and Oak Brook Road (31st Street) – Map Amendment
Referred to
Zoning Board
8. BOARD & COMMISSION RECOMMENDATIONS
A. Real Urban Barbecue – 2119 Clearwater Drive – Variation – Side Yard Setback .............................. Concurred
B. Real Urban Barbecue – 2119 Clearwater Drive – Special Use – Outdoor Dining Area ...................... Concurred
9. UNFINISHED BUSINESS
A. Heritage Center Heating Ventilation and Air Conditioning (HVAC) Project Phase I and Phase II
– Motion to Reject Bids Or Approval of Resolutions: ........................................................................
1) RESOLUTION 2015-BSLMUSEUM-CNTRCT-R-1470, A Resolution Approving and
Authorizing the Award and Execution of a Contract Relating to Phase 1 of the Heritage
Center Improvements by and Between the Village of Oak Brook and Troop Contracting, Inc.
2) RESOLUTION 2015-BSLMUSEUM-CNTRCT-R-1471, A Resolution Approving and
Authorizing the Award and Execution of a Contract Relating to Phase 2 of the Heritage
Center Improvements by and Between the Village of Oak Brook and Oak Brook Mechanical
Services, Inc
Deferred until
June 9th
10. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2015-FI-HM-TX-G-1048, An Ordinance Amending Title 5, Chapter 5 of The
Village Code Regarding The Hotel Beautification District ...........................................................
Passed
2) RESOLUTION 2015-PL-IS-R-1469, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Insurance Benefits for Employees ...............................
Passed
B. Consolidation of Plan Commission and Zoning Board of Appeals ..................................................... Discussed
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, (2) collective negotiating matters, (3) litigation matters, (4) appointment,
employment, compensation, discipline, performance, or dismissal of specific employees of the public
body pursuant to 2c(21), 2c(2), 2c(11), and 2(c)(1) of the Illinois Open Meetings Act, respectively .........
8:40 p.m.
13. ADJOURNMENT .................................................................................................................................. 9:30 p.m.