Final Action - 08/11/2015 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
August 11, 2015
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................. 7:06 p.m.
2. ROLL CALL .................................................................................................................................. Trst Manzo
arr at 7:11
p.m.
Trst Baar abst
3. PRESIDENT’S OPENING COMMENTS
D. Resolution 2015-MEM-R-1484, Resolution of Memoriam – Arthur W. Philip ................................... Passed
E. Resolution 2015-MEM-R-1485, Resolution of Memoriam – Emmett P. Malloy, Jr. ........................... Passed
A. Polo in Oak Brook - Michael Butler
B. Proclamation – International Polo Day ................................................................................................. Proclaimed
G. Presentation by Trustee Moy ................................................................................................................ Presented
C. Rush University Medical Center Presentation – 2011 York Road Development Project –
Preliminary Board Review ....................................................................................................................
Presented
F. Proclamation – India and Pakistan – 68 Anniversary of their Independence Day ................................ Proclaimed
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of May 26, 2015 ....................................................................... Approved
B. Regular Board of Trustees Meeting of July 14, 2015 .......................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable
BOT AGENDA Page 2
For Period Ending July 29, 2015 - $1,216,610.26 ............................................................................... Authorized
For Period Ending August 6, 2015- $1,449,954.87 ............................................................................. Authorized
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – June, 2015 - $11,905.50
(FY15 – YTD - $78,043.40) ........................................................................................................
Authorized
2) Rathje Woodward, LLC - Legal Services - June, 2015 - $3,333.33 (FY15 – YTD -
$19,999.98) ..................................................................................................................................
Authorized
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $122,580.51
3) Melrose Pyrotechnics Inc. – Fireworks Display - $23,000.00 ...................................................... Authorized
4) DuPage Water Commission – June, 2015 - $500,524.85 ............................................................. Authorized
5) Paramedic Services – July, 2015 - $43,009.00 ............................................................................. Authorized
6) DU-COMM – Police Department’s Quarterly Shares - $106,147.25 ........................................... Authorized
7) DU-COMM – Fire Department’s Quarterly Shares - $41,062.00 ................................................ Authorized
8) Currie Motors Fleet – Four 2015 Chevrolet Tahoe Police’s Vehicles - $134,797.76.................. Authorized
9) Christopher B. Burke Eng. LTD – Payout #1R and Payout #2 – 2015 Street Improvement
Project Construction Engineering Services - $90,838.23 .............................................................
Authorized
10) Pool Guards, Inc. – Pool Contract - Installment #3 of 3 - $40,686.00 ......................................... Authorized
11) Thomas Engineering Group – Payout #2 – 2015 Water Main Construction Services -
$61,654.79 ..................................................................................................................................
Authorized
12) Central Blacktop Company – Payout #2 – 2015 Street Improvement Project - $433,936.95....... Authorized
13) Industria, Inc. – Payout #2 – 2015 Bridge Improvement Project - $93,186.90 ............................ Authorized
B. Approval of Payroll
1) For Pay Period Ending July 18, 2015 - $740,961.60 ..................................................................... Approved
2) For Pay Period Ending August 1, 2015 - $757,704.10 .................................................................. Approved
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Consulting Services for Health Insurance Brokers ....................................................................... Removed
2) Actuarial Services ......................................................................................................................... Removed
D. Budget Adjustments
1) Police – Transfer from Police Service Management - Transfer to Support Services ................... Approved
E. Ordinances & Resolutions
1) RESOLUTION 2015-BGC-GAS-CNTRCT-R-1487, A Resolution Approving and
Authorizing the Award and Execution of a Contract for the Butler Government Gas Heat
Transition By and Between the Village of Oak Brook and Trane US ..........................................
Removed
2) ORDINANCE 2015-PP-S-1435, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by
the Village of Oak Brook .............................................................................................................
Passed
3) RESOLUTION 2015-BD-CL-MIN-R-1481, A Resolution Approving the Release of Closed
Meeting Minutes ...........................................................................................................................
Passed
4) RESOLUTION 2015-BD-CL-REC-D-R-1482, A Resolution Authorizing the Destruction of
Verbatim Recordings of Certain Closed Meetings of the Village Board of Trustees ...................
Removed at
the Beginning
of Mtg
BOT AGENDA Page 3
5) ORDINANCE 2015-LC-AL-G-1055, An Ordinance Amending Title 4, Chapter 1, Section
8A of the Village Code of the Village of Oak Brook, Illinois Relative to the Number of
Authorized Liquor Licenses (RedBrick Pizza) .............................................................................
Passed
6) RESOLUTION 2015-GOLF-GREENS-LEASE-R-1486, A Resolution Approving and
Authorizing the Execution of a Second Amendment to the Fourth Modification to the Butler
National Target Greens Lease ......................................................................................................
Passed
7) RESOLUTION 2015-ADA-R-1483, A Resolution Celebrating the 25th Anniversary of the
Passage of the Americans with Disabilities Act……………………………………………….
Passed
8) RESOLUTION 2015-PD-VEH-PG-R-1488, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Chevrolet Tahoe PPV Police
Interceptor from Miles Chevrolet .................................................................................................
Removed
F. Village of Oak Brook – Monthly Financial Report – June, 2015 ........................................................ Removed
7. ITEMS REMOVED FROM CONSENT AGENDA
6.C.1) Consulting Services for Health Insurance Brokers ....................................................................... Deferred
6.C.2) Actuarial Services ......................................................................................................................... Authorized
6.E.1) RESOLUTION 2015-BGC-GAS-CNTRCT-R-1487, A Resolution Approving and
Authorizing the Award and Execution of a Contract for the Butler Government Gas Heat
Transition By and Between the Village of Oak Brook and Trane US ..........................................
Deferred to
Next Meeting
6.E.8) RESOLUTION 2015-PD-VEH-PG-R-1488, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Chevrolet Tahoe PPV Police
Interceptor from Miles Chevrolet .................................................................................................
Passed
6.F. Village of Oak Brook – Monthly Financial Report – June, 2015 ........................................................ Approved
8. ACTIVE BUSINESS
A. 3001 Grant Street – Discussion of Vacating the Right-of-Way ........................................................... Discussed
B. Police and Firefighters’ Pension 2015 Funding ................................................................................... Approved IL.
Dept of Ins
Rcmmndtn
C. Interim Financial Update ..................................................................................................................... Updated
D. Strategic Planning Update ................................................................................................................... Updated
9. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
BOT AGENDA Page 4
10. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act (2) appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body, (3) litigation, (4) collective negotiating matters,
and (5) setting of a price for sale or lease of property owned by the public body pursuant to sections
2(c)(21), 2(c)(1), 2(c)(11), 2(c)(2), and 2(c)(6 )of the Illinois Open meetings Act, respectively ................
10:07 p.m.
11. ADJOURNMENT .................................................................................................................................. 11:38 p.m.