Final Action - 09/08/2015 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
SEPTEMBER 8, 2015
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER .................................................................................................................................... 7:03 p.m.
2. ROLL CALL .................................................................................................................................... All Present
3. PRESIDENT’S OPENING COMMENTS .....................................................................................................
A. Janko Development Group Presentation - 210 22nd Street (22nd Street and Windsor Drive) -
Preliminary Board Review - Planned Development ................................................................................
Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of July 14, 2015 ........................................................................... Approved
B. Regular Board of Trustees Meeting of August 11, 2015......................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable
For Period Ending on August 20, 2015 - $1,056,483.28 ......................................................................... Authorized
For Period Ending on September 3, 2015 - $977,342.11 ........................................................................ Authorized
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services - July, 2015 - $11,755.00 (FY15 - YTD -
$89,798.40) ....................................................................................................................................
Authorized
2) Seyfarth, Shaw, LLP – Legal Services - July, 2015 - $6,991.25 (FY15 - YTD - $16,211.70) ....... Removed
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
July, 2015 - $2,486.25 (FY15 – YTD - $16,088.93) ......................................................................
Authorized
TOTAL LEGAL BILLS PAID FOR 2015 -YTD - $145,456.51 ................................................... Authorized
4) Standard Equipment Company - Leaf Loader - $50,964.00 ........................................................... Authorized
5) Intergovernmental Risk Management Agency - July Deductible & Optional Deductible -
$43,387.88 ....................................................................................................................................
Authorized
6) DuPage Water Commission - July, 2015 - $593,237.45................................................................. Authorized
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7) Ravenswood Special Events, Inc. - Taste of Oak Brook - 2015 Final Invoice - $88,459.32 .......... Authorized
8) Miles Chevrolet – 2015 Chevrolet Tahoe 4WD 9C -1 - $34,040.00 .............................................. Authorized
9) DuPage Convention & Visitors Bureau – Co-Op Advertising, Point B Monthly Retainer Fee -
July 2015, Point B Monthly Retainer Fee - August 2015 - $47,705.68 ..........................................
Authorized
10) DuPage Convention & Visitors Bureau - 20% of 1% Quarterly Dues - April, May, June, 2015
- $21,000.11 ....................................................................................................................................
Authorized
11) Central Blacktop Company - 2015 Street Improvement Project - Payout #3 - $409,018.49 .......... Authorized
12) Tyler Technologies - Munis Software Maintenance Renewal - September 20, 2015 to
September 19, 2016 - $48,001.43 ..................................................................................................
Removed
B. Approval of Payroll:
1) For Pay Period Ending on August 15, 2015 - $738,788.09 ............................................................ Approved
2) For Pay Period Ending on August 29, 2015 - $790,570.91 ............................................................ Approved
C. Community Development Referrals
1) 1415 - 1515 22nd Street - Variation – Parking ................................................................................ Referred
2) 2301 York Road – Variation – Signage .......................................................................................... Referred
D. Budget Adjustments
1) Police – from Program S.S. Detectives to Program Patrol ............................................................. Approved
E. Ordinances & Resolutions
1) ORDINANCE 2015-PP-S-1437, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook .....................................................................................................................
Passed
2) RESOLUTION 2015-PL-TEMP-R-1490, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Temporary Office Services from Robert Half
International, Inc………………………………………………………………………………
Removed
3) RESOLUTION 2015-PD-LIVESCAN-PG-R-1489, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Biometrics and Livescan Fingerprint
and Mugshot System from iTouch Biometrics, LLC .....................................................................
Passed
4) ORDINANCE 2015-TC-RR-G-1058, An Ordinance Amending Schedule VII (“Parking
Prohibited at all Times on Certain Streets”) of Section 7-2-1 (“Traffic Schedules”) of Title 7
(“Motor Vehicles and Traffic”), of the Village Code of the Village of Oak Brook……………
Passed
5) RESOLUTION 2015-PW-WA-METR-R-1491, A Resolution Approving the Purchase of
Water Meter Transmission Units from Aclara Technologies .........................................................
Passed
6) ORDINANCE 2015-LC-AL-G-1056, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois Relative to the Number of
Authorized Liquor Licenses (Macy’s) ............................................................................................
Passed
7) ORDINANCE 2015-LC-AL-G-1057, An Ordinance Amending Chapter 1 of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding “BYO” Liquor Regulations .........
Removed
8) RESOLUTION 2015-PL-IT-IGA-MUNI-R-1492, A Resolution Approving and Authorizing
an Intergovernmental Agreement By and Between the Village of Oak Brook and the Village
of Hinsdale for the Shared use of a Technology Support Specialist ...............................................
Removed
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9) RESOLUTION 2015-GL-OMA-R-1493, A Resolution in Support of Extending the Illinois
Open Meetings Act to the General Assembly ................................................................................
Passed
F. Village of Oak Brook – Monthly Financial Reports – July, 2015 ......................................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.2) Seyfarth, Shaw, LLP – Legal Services - July, 2015 - $6,991.25 (FY15 - YTD - $16,211.70) ....... Authorized
6.A.12) Tyler Technologies - Munis Software Maintenance Renewal - September 20, 2015 to
September 19, 2016 - $48,001.43 ..................................................................................................
Authorized
6.E.2) RESOLUTION 2015-PL-TEMP-R-1490, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Temporary Office Services from Robert Half
International, Inc………………………………………………………………………………
Passed
6.E.7) ORDINANCE 2015-LC-AL-G-1057, An Ordinance Amending Chapter 1 of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding “BYO” Liquor Regulations .........
Deferred
6.E.8) RESOLUTION 2015-PL-IT-IGA-MUNI-R-1492, A Resolution Approving and Authorizing
an Intergovernmental Agreement By and Between the Village of Oak Brook and the Village
of Hinsdale for the Shared use of a Technology Support Specialist ...............................................
Passed
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2015-BGC-GAS-CNTRCT-R-1487, A Resolution Approving and
Authorizing the Award and Execution of a Contract for the Butler Government Gas Heat
Transition By and Between the Village of Oak Brook and Trane US ............................................
Passed
B. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Consulting Services for Health Insurance Brokers ......................................................................... Passed
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2015-BD-EX-S-1436, An Ordinance Re-Adopting the Mission, Vision, and
Value Statements of the Village of Oak Brook ..............................................................................
Deferred
B. Discussion of the Adoption of Local Amendments to the Illinois Plumbing Codes ............................ Discussed
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
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11. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act (2) collective negotiating matters, (3) setting of a price for sale or lease of property
owned by the public body, and (4) appointment, employment, compensation, discipline, performance,
or dismissal of specific employees of the public body pursuant to sections 2(c)(21), 2(c)(2), 2(c)(6 ),
and 2(c)(1) of the Illinois Open meetings Act, respectively ...........................................................................
9:09 p.m.
12. ADJOURNMENT .................................................................................................................................... 10:59 p.m.