Final Action - 11/24/2015 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
November 24, 2015
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ...................................................................................................................................... 7:00 p.m.
2. ROLL CALL ...................................................................................................................................... Trst Moy
abst
3. PRESIDENT’S OPENING COMMENTS
A. Christ Church of Oak Brook Presentation .............................................................................................. Presented
B. Point B Presentation ................................................................................................................................ Presented
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of November 9, 2015 ....................................................................... Approved
B. Regular Board of Trustees Meeting of November 10, 2015 ..................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 19, 2015- $1,097,842.19 ............................................. Authorized
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – October 2015 - $15,409.47
(FY15 – YTD - $132,550.96) ...........................................................................................................
Authorized
2) Seyfarth, Shaw, LLP – Legal Services – October 2015 - $2,501.25 (FY15– YTD - $23,961.70) ... Authorized
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – October 2015 -
$21,534.25 (FY15 – YTD - $52,410.07) ..........................................................................................
Authorized
4) Rathje Woodward, LLC - Legal Services - October 2015 - $3,333.33 (FY15 – YTD -
$33,333.30) ......................................................................................................................................
Authorized
TOTAL LEGAL BILLS PAID FOR 2015 - YTD - $245,986.53
5) Current Technologies – Computer Network Infrastructure Project - $44,216.00 ............................. Authorized
6) DuPage Convention & Visitors Bureau – Co-Op Advertising – Point B Monthly Retainer Fee
September, October, & November 2015 - $31,795.91 .....................................................................
Authorized
7) DuPage Water Commission – October 2015 - $474,014.75 ............................................................. Authorized
BOT AGENDA Page 2
8) West Side Tractor Sales – John Deere 524K IT4 Loader - $129,800.00 .......................................... Removed
9) Miles Chevrolet – 2016 Chevrolet Tahoe PPV 4WD – $39,198.00 ................................................. Removed
10) Charles Equipment Energy Systems – Generac Model SD40 Generator - $31,462.00 .................... Removed
11) iTouch Biometrics LLC – LiveScan System Replacement - $23,460.00 ......................................... Authorized
12) Paramedic Services – November 2015 - $43,009.00 ........................................................................ Authorized
B. Approval of Payroll for Pay Period Ending November 7, 2015 - $700,613.81 ....................................... Approved
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Benchmark Elevations Project – Phase I – Engineering Services Agreement .................................. Removed
D. Ordinances & Resolutions
1) RESOLUTION 2015-GL-REVENUE-R-1511, A Resolution Supporting Preservation of Local
Revenue and Calling for the Release of State Collected Revenues Owed to Local Governments ...
Removed
2) ORDINANCE 2015-PP-S-1446, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook (Surplus Vehicles) .........................................................................................
Passed
3) RESOLUTION 2015-IMRF-LTC-R-1514, A Resolution Authorizing the Village of Oak
Brook’s Participation in the Long-Term Care (LTC) Program for Illinois Municipal Retirement
Fund Members and Retirees .............................................................................................................
Removed
4) RESOLUTION 2015-FRWRKS-AG-R-1513, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing an Agreement By and Between the Village of Oak
Brook and Melrose Pyrotechnics for the Independence Day Fireworks Display .............................
Removed
5) ORDINANCE 2015-CD-BC-G-1067, An Ordinance Revising the Fee and Bond Schedule by
Amending Chapter 4 (Fees And Bonds) of Title 10 (Building Regulations) of the Village Code
of the Village of Oak Brook .............................................................................................................
Passed
6) RESOLUTION 2015-MRKTG-AG-EX-R-1512, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and
Marketing Services By and Between the Village of Oak Brook and Point B Communications ......
Passed
E. Village of Oak Brook – Monthly Financial Reports – October 2015 ...................................................... Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.8) West Side Tractor Sales – John Deere 524K IT4 Loader - $129,800.00 .......................................... Authorized
6.A.9) Miles Chevrolet – 2016 Chevrolet Tahoe PPV 4WD – $39,198.00 ................................................. Authorized
6.A.10) Charles Equipment Energy Systems – Generac Model SD40 Generator - $31,462.00 .................... Authorized
6.C.1) Benchmark Elevations Project – Phase I – Engineering Services Agreement .................................. Authorized
6.D.1) RESOLUTION 2015-GL-REVENUE-R-1511, A Resolution Supporting Preservation of Local
Revenue and Calling for the Release of State Collected Revenues Owed to Local Governments ...
Passed
6.D.3) RESOLUTION 2015-IMRF-LTC-R-1514, A Resolution Authorizing the Village of Oak
Brook’s Participation in the Long-Term Care (LTC) Program for Illinois Municipal Retirement
Fund Members and Retirees .............................................................................................................
Passed
BOT AGENDA Page 3
6.D.4) RESOLUTION 2015-FRWRKS-AG-R-1513, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing an Agreement By and Between the Village of Oak
Brook and Melrose Pyrotechnics for the Independence Day Fireworks Display .............................
Passed
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2015-EASE -FCWRD-EX1-R-1507, A Resolution Approving and Authorizing
the Execution of a Permanent Non-Exclusive Easement (Flagg Creek Water Reclamation
District) ......................................................................................................................................
Passed w/
Amndmt
9. ACTIVE BUSINESS
A. Polo 2016 – Privatization Proposal .......................................................................................................... Proposed
B. Geographical Information System Update............................................................................................... Updated
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURNMENT ...................................................................................................................................... 9:37 p.m.