Agenda - 05/28/2013 - Board of Trustees (3)RIM,
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, May 28, 2013
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENT /VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 14, 2013
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending May 24, 2013 - $2,593,589.37 Adler/
Manzo
Significant Items included in Above:
1) Holland & Knight, LLP — Legal Services — April, 2013 - $15,945.04
(FY13 —YTD - $54,172.10)
TOTAL LEGAL BILLS PAID FOR 2013- $77,840.10
2) Illinois State Toll Highway — 5" & Final IGA Payment (I- 88/York to Rt. 83) - $1,948,858.20
3) DuPage Water Commission — April 30, 2013 - $257,335.42
B. Approval of Payroll for Pay Period Ending May 11, 2013 - $708,625.73 Adler/
Manzo
C. Community Development Referrals —NONE AT THIS TIME
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D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2014 Water Main Improvements — Professional Services Wolin
E. Budget Adjustments —NONE AT THIS TIME
F. Ordinances & Resolutions
1) ORDINANCE 2013- TC -RR -G -1001, An Ordinance Amending Chapter 2 (Traffic Schedules)
of Title 7 (Motor Vehicles and Traffic) of the Village Code of the Village of Oak Brook in
Relation to Avenue Loire
Wolin
2) ORDINANCE 2013 -PD- LIMO -OF- ADJUD -G -1000, An Ordinance Amending the Oak Brook
Village Code to Allow for Violations of the Village Limousine Regulations to be Adjudicated
Baar/
Before the Village Code Hearing Department
Yusuf
3) ORDINANCE 2013 -LC- LIMO- CO -DR -G -1002, An Ordinance Amending Sections 4 -10 -3, 4-
Baar/
10 -4, and 4 -10 -5 of the Village Code of the Village of Oak Brook Relating to Limousine
Yusuf
Licenses
4) RESOLUTION 2013- ADHOC- ENHANCE - CMTE -R -1264, A Resolution Further Amending
Resolution R -1191 to Increase the Number of Members of the Village Ad Hoc Residential
Enhancement Committee
Lalmalani
5) RESOLUTION 2013- TC -SGNL- CNTRCT -EX -R -1266, A Resolution Approving and
Authorizing the Execution of an Agreement for Traffic Control Maintenance Services By and
Between the Village of Oak Brook and Lyons Electric Company, Inc.
Wolin
6) RESOLUTION 2013- ENG -AG- ITEP -EX -R -1267, A Resolution Approving and Authorizing a
Professional Services Agreement By and Between the Village of Oak Brook and Hitchcock
Design Group for Design Services Related to the 22 "d Street Beautification Project
Wolin
G. Monthly Treasurer's Report — April 30, 2013
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
Adler/
Manzo
A. Aerotek and Parvin Clauss Sign Company — 903 Commerce Drive — Variation — Sign Regulations Moy
B. Advocate Health and Hospital Corporation — 2025 Windsor Drive — Variation — Parking
Regulations and Amend Conditions of Ordinance S -555 Moy
9. UNFINISHED BUSINESS —NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) AdHoc Residential Enhancement Committee
2) Board of Fire and Police Commission
3) Hotel Convention and Visitors Committee
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4) Library Commission
5) Plan Commission
6) Police Pension Fund Board
Lalmalani
B. Ordinances & Resolutions
1) RESOLUTION 2013 -ENG -PUMP- STY - GOLF -R -1268, A Resolution Approving and
Baar/
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and
Adler
Christopher B. Burke Engineering, Ltd for Engineering Services for the Oak Brook Golf
Course
C. IML Lobby Day
Lalmalani/
D. Hotel Tax/Internet Travel Companies Litigation
E. Summer Board of Trustees Meetings /Pending Agenda Items /Short Tenn Goals
F. Polo Update
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President -
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) litigation matters pursuant to
section 2c(I1) of the Illinois open meetings act, respectively
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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Adler
Adler/Moy
Lalmalani
Adler/
Yusuf