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Agenda - 05/28/2013 - Board of Trustees (3)RIM, BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630 - 368 -5000 REGULAR MEETING TUESDAY, May 28, 2013 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT'S OPENING COMMENTS 4. RESIDENT /VISITOR COMMENT 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of May 14, 2013 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending May 24, 2013 - $2,593,589.37 Adler/ Manzo Significant Items included in Above: 1) Holland & Knight, LLP — Legal Services — April, 2013 - $15,945.04 (FY13 —YTD - $54,172.10) TOTAL LEGAL BILLS PAID FOR 2013- $77,840.10 2) Illinois State Toll Highway — 5" & Final IGA Payment (I- 88/York to Rt. 83) - $1,948,858.20 3) DuPage Water Commission — April 30, 2013 - $257,335.42 B. Approval of Payroll for Pay Period Ending May 11, 2013 - $708,625.73 Adler/ Manzo C. Community Development Referrals —NONE AT THIS TIME BOT AGENDA Page 1 D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) 2014 Water Main Improvements — Professional Services Wolin E. Budget Adjustments —NONE AT THIS TIME F. Ordinances & Resolutions 1) ORDINANCE 2013- TC -RR -G -1001, An Ordinance Amending Chapter 2 (Traffic Schedules) of Title 7 (Motor Vehicles and Traffic) of the Village Code of the Village of Oak Brook in Relation to Avenue Loire Wolin 2) ORDINANCE 2013 -PD- LIMO -OF- ADJUD -G -1000, An Ordinance Amending the Oak Brook Village Code to Allow for Violations of the Village Limousine Regulations to be Adjudicated Baar/ Before the Village Code Hearing Department Yusuf 3) ORDINANCE 2013 -LC- LIMO- CO -DR -G -1002, An Ordinance Amending Sections 4 -10 -3, 4- Baar/ 10 -4, and 4 -10 -5 of the Village Code of the Village of Oak Brook Relating to Limousine Yusuf Licenses 4) RESOLUTION 2013- ADHOC- ENHANCE - CMTE -R -1264, A Resolution Further Amending Resolution R -1191 to Increase the Number of Members of the Village Ad Hoc Residential Enhancement Committee Lalmalani 5) RESOLUTION 2013- TC -SGNL- CNTRCT -EX -R -1266, A Resolution Approving and Authorizing the Execution of an Agreement for Traffic Control Maintenance Services By and Between the Village of Oak Brook and Lyons Electric Company, Inc. Wolin 6) RESOLUTION 2013- ENG -AG- ITEP -EX -R -1267, A Resolution Approving and Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Hitchcock Design Group for Design Services Related to the 22 "d Street Beautification Project Wolin G. Monthly Treasurer's Report — April 30, 2013 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD & COMMISSION RECOMMENDATIONS Adler/ Manzo A. Aerotek and Parvin Clauss Sign Company — 903 Commerce Drive — Variation — Sign Regulations Moy B. Advocate Health and Hospital Corporation — 2025 Windsor Drive — Variation — Parking Regulations and Amend Conditions of Ordinance S -555 Moy 9. UNFINISHED BUSINESS —NONE AT THIS TIME 10. ACTIVE BUSINESS A. Confirmation of Appointments 1) AdHoc Residential Enhancement Committee 2) Board of Fire and Police Commission 3) Hotel Convention and Visitors Committee BOT AGENDA Page 2 4) Library Commission 5) Plan Commission 6) Police Pension Fund Board Lalmalani B. Ordinances & Resolutions 1) RESOLUTION 2013 -ENG -PUMP- STY - GOLF -R -1268, A Resolution Approving and Baar/ Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Adler Christopher B. Burke Engineering, Ltd for Engineering Services for the Oak Brook Golf Course C. IML Lobby Day Lalmalani/ D. Hotel Tax/Internet Travel Companies Litigation E. Summer Board of Trustees Meetings /Pending Agenda Items /Short Tenn Goals F. Polo Update 11. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President - 12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) litigation matters pursuant to section 2c(I1) of the Illinois open meetings act, respectively 13. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022 or for TDD response (630) 990 -2131 as soon as possible before the meeting date. BOT AGENDA Page 3 Adler Adler/Moy Lalmalani Adler/ Yusuf