Minutes - 03/28/2017 - Board of Trustees (2)VILLAG[OFOAK
APRIL ll,2017
1. CALL TO ORDER
Thc Rcgular Mccting of thc Vinagc Board of Trustecs was callcd to ordcr by Prcsidcnt
Gopal Lalmalani in thc Samucl E.Dcan Board Room ofthc Butlcr Govcrrllncnt Ccntcr at
7:00 pm.Thc Pledgc of Allcgiance was givcn.
2. ROLL CALL
vinage clcrk Charlottc Pruss called the roll with thc fo1lo、ving pcrsons
PRESENT: Prcsidcnt Gopal Lalmalani,Trustccs Donald Adler,John Baar, Mark Moy,
Edward Ticscnga,Asif Yusuf
ABSENT: Trustcc Michacl Manzo 69″″ブソθグα:叩 prθχ′
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IN ATTENDANCE:Villagc Managcr Rick Gincx, Financc Dircctor Jason Paprocki,
Villagc Attorncy Stcwart Dialmond, Dcvclopmcnt Scrviccs Director Bob
Kanicn,Inforination Tcchnology]Dircctor」iln Fox,Policc Chicf Jirn Krugcr,
Firc Chief Barry Liss,Public Works Dircctor Doug Patchin,Hcad Librarian
Jacob Post, Swim & Tcnnis Club Managcr Chris Thompson, Golf Club
Superintendcnt/Managcr Scan Crced
3. PRESIDENT'S OPENING COMMENTS
Prcsidcnt Lalinalani announccd that he、vould bc moving ltcm#9.A.to coincidc、vith thc
discussion of ltcm #10.E. IIc discusscd thc rcccnt Sports Corc Long Rangc Planning
mccting and the Chambcr of Corllincrcc's annual rnccting.
4. RESIDENT/VISITOR COMMENT
High School Studcnt―Nishant Vyas talkcd about a nc、v progranl, “Let's Play Sports'',
、vhich involvcs thc donation of nc、v and uscd sports cquipmcnt.
5. APPROVAL OF MINUTES
A. Rcgular Board of Trustccs Mccting Minutcs of NIIarch 14,2017
Ⅳlotion by Trustee Baar,seconded by Trustee Yusut tO approve the ⅣIinutes of the
Regular ⅣIeeting of ⅣIarch 14,2017.VOICE VOTE:Ⅳlotion carried。
6. CONSENT AGENDA
Allitcms on thc Conscnt Agcnda arc considcred to bc rOutine in nature and、vill bc cnactcd
VILLAGE Or OAK BROOKヽ 41N IJTliS Pagc l o1 8 REG Ul´AR MEriTING OF MARCH 28.2017
MINUTES OF THE MARCH 28,2017
uGULAR MEETING OF THEBIM雄躙 謹鮒 鷲 撫
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending, March 23,2017 - $681,754.57
Significant Items included in Above:
l) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
February 2017 -$19,679.72 (FY17 - Y'fD -$51,049.72)
2) Rathje Woodward, LLC - Legal Services - February 2017 - $3,333.33 (FYl7 -
YTD - $6,666.66)
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS
PAID FOR 2017- YTD - $75,093.63
3) Health Care Services PPO - BCBS PPO Premiums for February 2017 -
$138,339.55
4) DuPage Water Commission - February 2017 - $269,193.60
5) Burns and McDonnell - Professional Engineering Services - Stormwater
Management Plan Review thru 12131116 - $23,047.50
B. Approval of Payroll for Pay Period Ending March lL.2017 - $700,430.99
C. Ordinances & Resolutions
l) ORDINANCE 2017-BU-EX-S-1489, An Ordinance Authorizing Transfers Among
Budget Line Items
2) RESOLUTION 2017-ISHTA-R-1626, A Resolution Regarding the Illinois
Tollway Authority and Consultation, Coordination Cooperation to Share
Information, Confer with Aff'ected Municipalities and Allow Broad Public Input
into Tollway Expansion
D. Village of Oak Brook - Monthly Financial Report - February 2017
Motion by Trustee Baar, seconded by Trustee Adler, to approve the Consent Agenda
with the exception of Item 6.C.2\ and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 - Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
VILLAGE OF OAK BROOK MINUTES I'age 2 ol'8 RECULAR MEETING OF MARCH 28,2017
7.ITEMS REMOVED FROM THE CONSENI'AGENDA
6.C.2) RESOLUTION 2017-ISHTA-R-1626, A Resolution Regarding the Illinois
Tollway Authority and Consultation, Coordination Cooperation to Share
Information, Confer with Affected Municipalities and Allow Broad Public Input
into Tollway Expansion
Motion by Trustee Adler, seconded by Trustee Manzo, to approve this resolution.
In response to an inquiry by Trustee Adler, Village Manager Ginex explained that Trustee
Tiesenga had asked at the last meeting to rc-word some of verbiage in the resolution.
ROLL CALL VOTE:
Ayes: 6 - Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
BOARD & COMMISSION RECOMMENDATIONS
A. Hub Group - 2000 Clearwater Drive - Variations
B. Hub Group - 2000 York Road - Variations
Motion by Trustee Baar, seconded by Trustee Moy, to concur with the
recommendation of the Zoning Board of Appeals to approve the requested variations
to Section l3-15-2A and Section 13-10E-3C.2 of the Zoning Ordinance for the
property at 2000 Clearwater Drive subject to the three (3) conditions outlined in this
report and adoption of an Ordinance necessary to grant the requested Variations
which Ordinance the Village Attorney shall by this motion be directed to prepare for
consideration at the April ll, 2017 Board of Trustees meeting; further, to concur
with the recommendation of the Zoning Board of Appeals to approve the requested
variations to Sections l3-15-2A, Section l3-l0E-3C.2 and Section 13-10E-3C.1 of the
Zoning Ordinance for the property at 2000 York Road subject to the three (3)
conditions outlined in this report and adoption of an Ordinance necessary to grant
the requested Variations which Ordinance the Village Attorney shall by this motion
be directed to prepare for consideration at the April ll,, 2017 Board of Trustees
meeting.
Development Services Director Kallien briefly explained the variations requested by the
Hub Group.
ROLL CALL VOTE:
Ayes: 6 - Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
8.
VILLAGE OF OAK BROOK MINUTES Page 3 of 8 REGULAR MEETING OF MARCH 28,2017
President Lalmalani thanked the Hub Group for their expansion efforts.
C. Village of Oak Brook - 1200 Oak Brook Road - Special Use - New Village Owned
Wireless Communication Tower
Motion by Trustce Baar, seconded by Trustee Manzo, that the Village Board concur
with the recommendations from the Plan Commission and Zoning Board of Appeals
approving the request to amend Special Use Ordinance 5-1300 to allow the
construction of a new 120 foot Village owned wireless communication tower and
equipment shelter on the Butler Government Center property located at 1200 Oak
Brook Road, subject to the attached conditions and the Adoption of an Ordinance
necessary to grant the requested Special Use Amendment which Ordinance the
Village Attorney shall by this motion be directed to prepare for consideration at the
April ll,2017 Board of Trustees meeting.
Information Technology Dircclor Fox provided Power Point slides regarding the wireless
communication tower.
ROLL CALL VOTE:
Ayes: 6 - Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
UNFINISHED BUSINESS
A. Oak Brook Golf Club Discussion - (Per President Lalmalani's onnouncement al the
beginning o/'the meeting, this item will be discussed with ltem #10.8.)
ACTIVE BUSINESS
A. Police and Firefighters' Penbion Fund Actuarial Studies
Motion by Trustee Manzo, seconded by Trustee Yusuf, that the Village Board accepts
the actuarial reports of the Police and Firefighters' Pension Funds prepared by the
Village's actuarial firm Nyhart for inclusion in the 2016 Comprehensive Annual
Financial Report (CAFR).
Mike Zurek, of Nyhart, provided a Power Point presentation regarding the actuarial
assumptions for the Police and Firefighters' Pension Funds.
(No vote was taken as this wos a discussion item.)
B. Cash Forecasting Discussion
Finance Director Paprocki and Trustee Adler discussed the cash flow and investments.
Comments were made. Trustee Adler requested that information about what the Village
can invest in be passed on to the Board.
9.
10.
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C. Polo Presentation
Dan O'Leary, of the Oak Brook Polo Team, provided Power Point slides and discussed the
season's progress and marketing. Comments were made by the Board and questions were
addressed by Mr. O'Leary.
D. Ordinances & Resolutions
1) RESOLUTION 2017-POLO-AG-R-1631, A Resolution Authorizing the Execution
of a License Agreement by the Village of Oak Brook with Pineoak Partners , LLC
Relating to the 2017 Polo Season
Motion by Trustee Baar, seconded by Trustee Yusuf, to Approve Resolution 2017-
POLO-AG-R-1631, a Resolution Approving a License Agreement Between the
Village of Oak Brook and Pineoak Partners, LLC for the 2017 Polo Season.
Trustee Adler discussed the agreement and his questions were addressed by Mr. O'Leary.
Village Attorney Diamond interpreted the language in the contract relating to the time
period allowed to use the brand. Comments were made and discussion ensued regarding
the use of the Chicago Polo flag/name. Village Attorney Diamond inquired of the Board
about amending the contract to restrict the trademark to prevent trademark dilution.
Discussion continued, frustee Baar called the cluestion.
ROLL CALL VOTE:
Ayes: 5 - Trustees Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: l-TrusteeAdler
Abstain: 0 - None
Absent: 0 - None
Motion carried.
2) RESOLUTION 20 I 7-ENG-ST-PI{.1'f-R- I 630, A Resolution Approving and
Authorizing a Prof'essional Services Agreement By and Between the Village of Oak
Brook and Christopher B. Burke Ilngineering, Ltd for Phase III Construction
Engineering Services Related to the 2017 York Road Surface Transportation
Program Project
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board
approve Resolution R-1630, a Resolution to approve Phase III Professional
Engineering Services with Christopher B. Burke Engineering, LTD. (CBBEL)
regarding the York Road Resurfacing Project and Improvements on York Road
north of Oak Brook Road/31st Street to the I-88 Ramp.
VILLAGE OF OAK BROOKヽ 41NUTES Page 5 of8 REGULAR MEETING OF MARCH 28,2017
ROLL CALL VOTE:
Ayes: 6 - Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
3) ORDINANCE 2017-SC-EX-G-l101, An Ordinance Amending Chapters 3 of Title
12, Entitled, "Recreational Facilities", of the Village Code of the Village of Oak
Brook,Illinois
Motion by Trustee Baar, seconded by Trustee Moy, that the Village Board approve
Ordinance, 2017-SC-EX-G-1101 An Ordinance Amending Chapter 3 of Title 12,
Entitled, "Recreational Facilities" of the Village Code of the Village of Oak Brook,
Illinois.
ROLL CALL VOTE:
Ayes: 6 - Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
E. Sports Core Long Range Planning Committee Meeting Follow-up Discussion
Trustee Adler discussed the Sports Core revenues/losses historically and in the last few
years with Power Point slides provided by Finance Director Paprocki. I-le expressed
concerns about not having knowledge regarding l'ees, signage, and the name change.
Village Manager Ginex provided a summary of the pertinent meetings held in October and
November 2016 and January 2017 where these Sports Core topics had been discussed and
opinions were in favor of the changes. It was affirmed that residents and the Committee
were informed of the meeting in advance. Discussion ensued regarding golf
revenues/losses, Swim & Tennis Club losses and name and sign changes.
Trustee Baar discussed the Committee, the recent meeting, and revisiting the sign and the
name changes. Discussion ensued regarding these issues and also marketing, whether as a
business or an amenity. Swim & Tennis Club Manager Thompson remarked on the
involvement of The Drake and other hotels.
No opposition was expressed when President Lalmalani asked if the name should be
changed back to the Bath & Tennis Club.
Resident-Karen Bushy remarked about the traditional colors of Oak Brook and provided a
historical perspective regarding the name and how the Club was operated as an amenity
and monies spent.
Trustee Baar discussed the details of the sign. Board members suggested having another
Committee meeting with input from the residents. Other comments were made regarding
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the Club being an amenity and supporting the Club management. Swim & Tennis Club
Manager Thompson discussed the issues brought up by the Board.
Resident-Bill Lindeman spoke regarding the specifications of the proposed sign.
Oak Brook Golf Club Discussion - (ltem #9.A. discussed here)
Trustee Adler presented an Excel spreadsheet with an analysis of competitors and
discussed that the golf club should be self-sustaining and also talked about the Golf
Visions proposal. Head Golf Professional Jeff Kawucha and Golf Club
Superintendent/Manager Creed remarked about the golf club revenues and operations.
Other comments were made. Trustee Adler requested that staff review the golf budget
again.
1 I. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex had nothing to report.
B. Village Clerk
Village Clerk Pruss reminded everyone to vote in the April 4th Municipal Election.
C. Trustees
Trustee Adler remarked about comments President Lalmalani made about affordable
housing and President Lalmalani clarified his comments.
Trustee Baar remarked on the dedicated golf website and the relationship with Golf Now.
He mentioned concerns about the Airbnb.com website regarding homes in Oak Brook. He
also discussed parking structures in the zoning ordinance and looking at ways to mitigate
where commercial structures adjacent to residential areas.
Trustee Manzo thanked the Board and staff for the Sports Core discussion.
He then presented PowerPoint slides regarding political donations by SafeSpeed LLC, a
red light camera vendor, and the response received regarding a related FOIA request.
Trustee Tiesenga made a statement about the Sports Core being an amenity.
D. Village Attorney
Village Attorney Diamond updated those present about the status of the red light camera
litigation.
E. Village President
Fire Chief Liss remarked that Federal grant monies had been received for the self-
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contained breathing apparatus systems.
12, ADJOURNMENT
Motion by Trustee Tiesenga, seconded by Trustee Yusuf, to adjourn the Regular
Meeting of the Board of Trustees at ll:30 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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