S-1494 - 04/11/2017 - BUDGET - Ordinances Supporting Documents ITEM 9.B.3)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK BR . K + BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
Of
April 11, 2017
SUBJECT: 2017 Budget Amendment
FROM: Jason Paprocki, Finance Director �Q
BUDGET SOURCE/BUDGET IMPACT: Amending the 2017 Budget for the Sports Core
Fund to reflect operational changes made at the golf course. Total golf course and food and
beverage revenues are increased $182,525 and golf course maintenance expenses are reduced
$90,500.
RECOMMENDED MOTION: I recommend that the Village Board adopt Ordinance S-1494
"An Ordinance Authorizing an Amendment to the 2017 Budget"to reflect changes made to the
Golf budget.
Background/History:
During the course of a year, there are numerous situations that may arise that cause an account,
program, or even a fund to exceed its budget. When this occurs, State statutes provide that the
corporate authorities may make transfers from "one corporate object or purpose to another
corporate object or purpose". Additionally, statutes provide that the corporate authorities may
delegate authority to heads of municipal departments to "delete, add to, change, or create sub-
classes within object classes budgeted previously to the department with the approval of the
budget officer or executive officer of the municipality". The Village has defined a corporate
object or purpose to be an individual program or fund. Sub-classes within object classes have
been defined as accounts and categories within a budget program.
The Village Board's policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statutes, outlines the following procedures for budget
administration and how these variances are to be addressed:
1. That the Budget Officer, with the approval of the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
RG
BOT AGENDA Page 1
2. That any transfer of budgeted funds from one budget program to another shall
be subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from contingency shall be subject to approval by the Board
of Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to
approval by the Board of Trustees upon the recommendation of the Village
Manager.
During the 2017 budget development, Golf staff was in the process of making operational
changes at the course. Since these changes were still in the development process, staff
submitted a 2017 budget request that was largely dependent on historical results and
budgets. As the operational changes have been finalized, staff has developed revised
financial projections to reflect these changes.
Golf staff has proposed increases to the golf memberships, greens fees, pro-shop sales,
power cart rentals, and golf surcharge to reflect changes in pricing and online marketing.
There are also projected increases to golf food and beverage revenues related to more
rounds expected than the original budget submitted.
Finally, course maintenance personnel and supply costs have been updated to reflect
recent historical actual results. The original 2017 budget was estimates used during
previous budget processes.
Exhibit A of ordinance S-1494 outlines the proposed changes.
Recommendation:
I recommend that the Village Board adopt Ordinance S-1494 "An Ordinance Authorizing
an Amendment to the 2017 Budget" to reflect changes made to the Golf budget.
BOT AGENDA Page 2
ORDINANCE 2017-BU-EX-S-1494
AN ORDINANCE AUTHORIZING AN AMENDMENT
TO THE 2017 BUDGET
WHEREAS, the Village Manager has recommended an amendment to the 2017 Budget to reflect
certain operational changes made at the golf course;and
WHEREAS, the Village President and Board of Trustees concur with and approve of the Village
Manager's recommendations.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS that the following
transfers are hereby authorized:
Section 1: The recitals above are hereby incorporated into and made a part of this ordinance.
Section 2: The Sports Core Fund in the 2017 budget is amended to reflect changes in the
attached schedule, attached as "Exhibit A", by increasing or decreasing accounts as shown in the column
labeled "Amendment".
Section 3: This ordinance shall be in full force and effect from and after its passage and approval
as required by law.
Section 4: All ordinances or parts thereof in conflict with the provisions of this ordinance be and
the same are hereby repealed to the extent of such conflict.
APPROVED THIS 11th day of April, 2017.
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of April, 2017.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Ordinance 2017-BU-EXI-S-1494
Authorizing Transfers Among Budget
Line Items Page 2 of 2
EXHIBIT A
Ordinance S-1494-Exhibit A
2017 Original 2017 Revised
Program Object Description Budget Budget Amendment
823 47160 CANDY/CIGARETTE SALES 9,500.00 13,875.00 4,375.00
823 47400 FOOD SALES-GOLF 112,350.00 119,500.00 7,150.00
823 47800 BEVERAGE SALES-GOLF 180,000.00 227,000.00 47,000.00
831 45540 GOLF UNLIMITED NON-RES 33,000.00 47,000.00 14,000.00
831 46510 GOLF GREEN FEES NON-RES 580,000.00 638,000.00 58,000.00
831 46810 PRO-SHOP SALES 190,000.00 200,000.00 10,000.00
833 46720 POWER CART RENTAL 320,000.00 355,000.00 35,000.00
844 46590 GOLF SURCHARGE 110,000.00 117,000.00 7,000.00
Total Changes in Revenues 1,534,850.00 1,717,375.00 182,525.00
2017 Original 2017 Revised
Program Object Description Budget Budget Amendment
834 50200 SALARIES-SEASONAL 223,360.00 170,000.00 (53,360.00)
834 50300 SALARIES-OVERTIME 89,920.00 75,000.00 (14,920.00)
834 51400 F.I.C.A. 33,610.00 28,390.00 (5,220.00)
834 61800 CHEMICALS 117,000.00 100,000.00 (17,000.00)
Total Changes in Expenses 463,890.00 373,390.00 (90,500.00)