Agenda - 06/11/2013 - Board of Trustees1. CALL TO ORDER
2. ROLL CALL
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, JUNE 11, 2013
7:00 P.M.
3. PRESIDENT'S OPENING COMMENTS
A. Introduction of Torro the New Police Dog and Plaque for Brutus the Retired Police Dog
4. RESIDENT /VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of May 28, 2013
B. Regular Board of Trustees Meeting of May 28, 2013
C. Special Board of Trustees Meeting of June 4, 2013
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending June 7, 2013 - $235,401.26 Baar/
Manzo
Significant Items included in Above:
1) Seyfarth, Shaw, LLP -Legal Services— April, 2013 - $1,746.15 (FY 13 — YTD - $3,214.45)
TOTAL LEGAL BILLS PAID FOR 2013- $79,586.25
B. Approval of Payroll for Pay Period Ending May 25, 2013 - $625,290.33 Baar/
Manzo
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C. Community Development Referrals —NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Leaf Vacuum Machine (unit 527) Wolin
E. Budget Adjustments —NONE AT THIS TIME
F. Ordinances & Resolutions
1) RESOLUTION 2013 -ENG- DESIGN- AG -EX -R -1269, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and
Christopher B. Burke Engineering, Ltd for Engineering Services for Improvements Along
Commerce Drive Wolin
2) RESOLUTION 2013 -ENG- CONSTRUCT- AG -EX -R -1270, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and
Christopher B. Burke Engineering, Ltd for Engineering Services for 2013 Street Improvement
Projects Wolin
3) RESOLUTION 2013 - ENG -ST- IMPROVE - CNTRCT -EX -R -1272, A Resolution Approving and
Authorizing the Execution of a Construction Contract Relating to Street Improvement Work By
and Between the Village of Oak Brook and Central Blacktop Co., Inc. Wolin
4) ORDINANCE 2013- ZO- V -EX -S -1370, An Ordinance Granting Variations from Certain
Provisions of Section 13 -11 -10 of Title 13 ( "Zoning Regulations ") of the Village of Oak Brook
Relative to a Wall Sign for the Property at 903 Commerce Drive in the Village of Oak Brook,
Illinois Moy
5) ORDINANCE 2013- ZO- V -EX -S -1371, An Ordinance Granting a Variation from the Provisions
of Section 13- 12 -3H.2 of Title 13 ( "Zoning Regulations ") of the Village Code of the Village of
Oak Brook Relative to Parking Spaces in the Required Front Yard for the Property at 2025
Windsor Drive in the Village of Oak Brook, Illinois Moy
6) RESOLUTION 2013 - BSLMUSEUM- CNTRCT -EX -R -1271, A Resolution Approving and
Authorizing the Award and Execution of a Construction Contract Relating to the Oak Brook
Heritage Center Drainage Improvement Project By and Between the Village of Oak Brook and
Zera Construction Company, Inc. of Niles, Illinois
Wolin
7) ORDINANCE 2013- CD -BC -G -1004, An Ordinance Amending Section 10 -1 -IH of the Village
Code of the Village of Oak Brook Relating to the Energy Conservation Code
Moy
8) RESOLUTION 2013 - TELECOM - CNTRCT -EX -R -1274, A Resolution Approving and
Authorizing the Award of a Contract to Sound, Inc. to Upgrade the Village's Telephone System
Wolin
9) ORDINANCE 2013- SWM- DU- RR -EX -G -1003, An Ordinance Adopting New Village Code
Provisions Regarding Storm Water, Floodplain, and Sedimentation and Erosion Control
Regulations
Wolin
10) ORDINANCE 2013- PW- WPA -EX2 -S -1372, An Ordinance Adopting the Prevailing Wage
Standards for the Village of Oak Brook, Illinois
Wolin
11) RESOLUTION 2013- DU -EM -R -1275, A Resolution Adopting the DuPage County Natural
Hazard Mitigation Plan
Wolin
G. Contract Change Order - Landscape Maintenance Services
Wolin
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7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS — NONE AT THIS TIME
9. UNFINISHED BUSINESS
A. Authorization to Bid; Pedestrian Access Project Update
B. Ordinances & Resolutions
1) RESOLUTION 2013 -ENG- DESIGN- AG -EX -R -1273, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and
Hitchcock Design Group for Design and Engineering Services for a Pedestrian Access Project
10. ACTIVE BUSINESS
A. Confirmation of Appointments —NONE AT THIS TIME
B. 2012 Comprehensive Annual Financial Report
C. Ordinances & Resolutions — NONE AT THIS TIME
D. Award of Contracts
1) Health, AD &D Insurance Agreement for Third Party Administrator and Stop Loss Insurance,
and Dental for the 2013 -14 Plan Year
E. Electrical Project
F. Sports Core — Current Financial and Programmatic Update
G. Taste of Oak Brook Update
H. Polo Committee Update
11. INFORMATION & UPDATES
A.
Village Manager
B.
Village Clerk
C.
Trustees
D.
Village Attorney
E.
Village President
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Baar
Baar
Adler/
Manzo
Moy
Wolin
Adler/
Baar
Manzo
Yusuf/
Adler
12. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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