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BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630- 368 -5000
REGULAR MEETING
TUESDAY, JUNE 12, 2012
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT'S OPENING C
4. RESIDENT/VISITOR COM
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 22, 2012
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending June 8, 2012 - $2,877,120.75
Significant Items included in Above:
1) Seyfarth, Shaw, LLP - Legal Services – April, 2012 - $1,490.25 (FY12 – YTD - $56,870.34)
2) Holland & Knight, LLP – Legal Services – March, 2012 - $14,385.05
(FY 12 – YTD - $47,650.29)
3) Rathje & Woodward, LLC – Legal Services – May, 2012 - $3.333.33
(FY 12 –YTD - $16,690.36)
TOTAL LEGAL BILLS PAID FOR 2012 - $174,161.06
4) Illinois State Toll Highway — I88/York to Rt. 83 - 4" Payment per IGA - $1,670,000.00
5) SKC Construction, Inc. – 2012 Crack Seal Project – Payout #2 & Final - $69,340.15
6) Vian Construction –2012 Water Main Replacement Project -Payout #1 – $166,379.13
7) J.A. Johnson Paving Co. – 2012 Paving Project – Payout #1 - $307,421.46
8) James D. Fiala Paving Co. – 2011 Miscellaneous Paving Project – Payout #3 & Final -
$39,530.29
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B. Approval of Payroll for Pay Period Ending May 26, 2012 - $616,446.14
C. Community Development Referrals
1) Cantore -2021 Swift Drive- Variation
2) Templeton Woods — Approximately - Map Amendment and Final Plat
D. Authorization to Seek Bids or Proposals or Negotiate Contracts — NONE AT THIS TIME
E. Budget Adjustments —NONE AT THIS TIME
F. Ordinances & Resolutions
1) RESOLUTION 2012- AG- PW- WA -METR -R -1183, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between The
Village of Oak Brook and Aclara Technologies, LLC
2) ORDINANCE 2012- ZO- V -EX -S -1339, An Ordinance Granting a Variation from the Provisions
of Section 13 -3 -5 of Title 13 ("Zoning Regulations ") of the Village Code of the Village of Oak
Brook Relative to Setback Requirements at 12 Chatham Lane in the Village of Oak Brook
3) ORDINANCE 2012- ZO- V -EX -S -1340, An Ordinance Granting Variations from the Provisions
of Section 13 -3 -5 and Section 13- 6C -3F.2 of Title 13 ( "Zoning Regulations ") of the Village
Code of the Village of Oak Brook Relative to Setback Requirements at 606 Midwest Club
Parkway in the Village of Oak Brook
4) ORDINANCE 2012- ZO- V -EX -S -1341, An Ordinance Granting Variations from the Provisions
of Sections 13- 6B -3F.1 13- 613- 3F.2(a) and 13- 3- 6A.3(b), of Title 13 ( "Zoning Regulations ") of
the Village Code of the Village of Oak Brook Relative to Setback Requirements at 506 Wood
Road in the Village of Oak Brook
5) RESOLUTION 2012- AG4TECH- ADJUD -EX2 -R -1184, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing the Execution of Agreements for the Purchase of
Vehicle Parking and Local Code Enforcement Software and Fine Collection Services
G. Public Safety Ruggedized Computer Replacement — Purchase General Dynamics Replacement
Computers for $38,311.20
ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Grud/Schneider Estates Subdivision —3213 York Road —Final Plat — Two -Lot Subdivision
B. Oak Brook Center East Subdivision — Approximately 9.42 Acre Portion of Oakbrook Center
Generally Bounded by Harger Road, Spring Road, Commerce Road and by the Oakbrook Center
Ring Road — Final Plat — Four -Lot Subdivision with Improved Land
9. UNFINISHED BUSINESS —NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments — NONE AT THIS TIME
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B. Ordinances & Resolutions
1) RESOLUTION 2012 - CNTRCT -PD- FOP -EX2 -R -1185, A Resolution Approving an Agreement
By and Between the Village of Oak Brook and the Fraternal Order of Police Labor Council
C. Award of Contracts —NONE AT THIS TIME
D. State of Illinois — Recreational Facilities Bond Fund Grant
E. Health, Life and AD &D Insurance, Agreement for Third Party Administrator and Stop Loss
Insurance for the 2012 -13 Plan Year
F. Position Classification and Proposed Compensation Plan Discussion
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED MEETING To consider the following pending, probable, or imminent litigation
matters pursuant to section 2c(11) of the Illinois open meetings act, respectively
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TOO response (630) 990 -2131 as soon as possible before the meeting date.
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