Boards & Commissions Supporting Documents - 06/08/2010 - Board of TrusteesIT13M 10.13.
AGENDAITEM
Regular Board of Trustees Meeting
of
June 8, 2010
SUBJECT: Position Description Update
FROM: Blaine Wing, Assistant Village Manger
BUDGET SOURCE /BUDGET IMPACT: NA
RECOMMENDED MOTIONS: Update only. No motion required.
Background/History:
Starting this spring, the Human Resource staff created a revised position description template for all
of the Village's positions. This template will now become the basic format used for every position
(full -time, part-time, seasonal, temporary, etc.), although each position will have very different
essential duties and responsibilities. After the template was created, the next step was to have each
department review their current position descriptions (some which are more than a decade old) with
the individuals in the positions and to make adjustments to reflect the duties and tasks that are
currently being completed. The process of reviewing the current position descriptions, updating the
descriptions, and then placing the updated language into the new template has taken the past several
months due to the reduction of 28 staff members, job re- assignments, job sharing, etc. As each
department completed their revised position descriptions, they were forwarded to the Human
Resources Coordinator for an initial review.
I am happy to report as of last week, all of the Village's departments have submitted their position
descriptions for HR to review. During the next 45 days the HR staff, which is composed of Eileen
and 1, plan to review all of full -time position descriptions. Eileen and I will then review the part-
time, seasonal and temporary position descriptions. Once completed, these position descriptions will
be a valuable part of the compensation and salary study that the Village will be receiving proposals
later this summer.
Finally, the Village's generic position description template, which was created by HR and reviewed
by IRMA, is attached.
M it i
The Village of Oak Brook
Position Description
Position Title:
Pay Grade:
Reports To:
Created:
Purpose of Position
The purpose of this position is to
Essential Duties and Responsibilities
Department:
FLSA:
Supervises:
Revised:
The following duties are normal for this position. These are not to be construed as exclusive or all -
inclusive. Other duties may be required and assigned.
Additional Tasks and Responsibilities
While the following tasks are necessary for the work of the unit, they are not an essential part of the
purpose of this position and may also be performed by other unit members.
Supervision Received:
Works under the general supervision of the ........
Supervision Exercised:
Is responsible for supervising ...
Minimum Education, Training and Experience Required to Perform Essential Job
Functions
Physical and Mental Abilities Required to Perform Essential Job Functions
Language Ability and Interpersonal Communication
Ability to analyze and categorize data and information in order to determine the relationship of the data
with reference to established criteria/standards. Ability to compare, count, differentiate, measure,
assemble, copy and record and transcribe data and information. Ability to classify, compute and tabulate
data.
Ability to persuade, convince, and/or train others, including the ability to act in a lead worker capacity.
Ability to advise and interpret how to apply policies, procedures and standards to specific situations.
Ability to utilize a variety of advisory data and information such as invoices, billing statements,
advertisements, time /material reports, salary schedules, personnel polices, budget, computer software
operating manuals, city code, statutes, procedures, guidelines and non - routine correspondence.
Ability to communicate orally and in writing with department personnel, the general public, consultants,
contractors, vendor representatives and other city employees.
Mathematical Ability
Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
Judgment and Situational Reasoning Ability
Ability to use functional reasoning and apply rational judgment in performing diversified work activities.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the
evaluation of information against measurable criteria.
Physical Requirements
A complete list of physical demands can be found in the attached ADA Job Description
Questionnaire
Ability to operate a variety of office equipment including computer terminal, typewriter, telephone, fax
machine, calculator /adding machine and photocopier.
Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training,
such as data entry.
Ability to exert light physical effort in sedentary to light work, but which may involve some kneeling,
stooping, crouching, lifting, carrying, pushing and pulling.
Ability to recognize and identify similarities or differences between characteristics of colors, shapes and
sounds associated with job - related objects, materials and tasks. Ability to sustain prolonged visual
concentration.
Environmental Adaptability
Ability to work under often safe and comfortable conditions where exposure to environmental factors
such as repetitive computer keyboard use and irate individuals poses a very limited risk of injury.
Selection Guidelines:
Formal application, rating of education and experience; oral interview and reference check; job related tests
may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar,
related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is
subject to change by the employer as the needs of the employer and requirements of the job change.
The Village of Oak Brook is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, the Village will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential accommodations
with the employer.
Department Director Date Assistant Village Manager Date
Village Manager Date