Minutes - 04/11/2017 - Board of Trustees MINUTES OF THE APRIL 11, 2017 REGULAR
VILLAGE OF MEETING OF THE PRESIDENT AND BOARD
OAK K B R K OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
f _9
APRIL 25, 2017
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 pm.
The Pledge of Allegiance was given.
2. SWEARING IN OF A POLICE OFFICER
Chairman Ed Main of the Board of Fire and Police Commissioners made some introductory
remarks and read the Appointment Order. Police Chief Kruger introduced new Police Officer
Michael M. Addison and his family. Village Clerk Pruss swore in Officer Addison.
3. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael Manzo,
Mark Moy, Edward Tiesenga, Asif Yusuf
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village
Attorney Stewart Diamond, Development Services Director Bob Kallien,
Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief
Barry Liss, Public Works Director Doug Patchin, Head Librarian Jacob Post,
Bath & Tennis Club Manager Chris Thompson, Golf Club
Superintendent/Manager Sean Creed
4. PRESIDENT'S OPENING COMMENTS
President Lalmalani mentioned the passing of Dr. Raymond Dunn and requested a moment of
silence. Mrs. Dunn came to the podium and thanked the Board and remarked on her husband's
activity in the Village.
President Lalmalani mentioned the ground-breaking ceremony for the Rush Oak Brook
Specialty Care Center.
He also remarked on the Passover and Easter holidays, as well as the upcoming used book sale
at the Oak Brook Public Library.
5. RESIDENT/VISITOR COMMENT
Resident-Bill Lindeman discussed the length of the previous meeting.
Residents-Mario Vescovi and Bob Blackwell discussed Mr. Blackwell's part-time position at
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the Library and the Village's budget.
6. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of March 28, 2017
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of March 28, 2017. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending April 6, 2017 - $449,641.60
Significant Items included in Above:
1) Engineering Resource Associates, Inc. —22nd Street Beautification & Lighting Phase III
Res Eng - $29,383.34
2) DU-COMM—Police Department—Quarterly Shares—May 1, 2017 thru July 31, 2017 -
$107,748.25
3) DuPage Metropolitan Enforcement Group (DUMEG)—Fair Share Contributions—
$20,800.00
4) Health Care Service Corporation—HMO Illinois—Premiums—April 2017 - $29,787.27
5) DU-COMM—Fire Department—Quarterly Shares—May 1, 2017 thru July 31, 2017 -
$42,589.50
B. Approval of Payroll for Pay Period Ending March 25, 2017 - $627,729.95
C. Community Development Referrals
1) 3001 Grant Street—Variation—Front and Side Yard Setback
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Bathroom Remodeling of the Lower Level Bathrooms at the Butler Government Center
2) Exterior Masonry Repointing at the Oak Brook Heritage Center
E. Ordinances & Resolutions
1) ORDINANCE 2017-PP-S-1493, An Ordinance Authorizing the Sale through
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Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned By the Village of Oak Brook
2) RESOLUTION 2017-TC-SGNL-CNTRCT-R-1632, A Resolution Approving and
Authorizing the Execution of a Contract for Traffic Control and Street Lighting System
Maintenance Services By and Between the Village of Oak Brook and Meade, Inc.
3) RESOLUTION 2017-PW-WEED-R-1635, A Resolution Approving and Authorizing
the Award of a Contract to TruGreen L.P. to Provide Fertilization, Broadleaf,
Crabgrass, and Vegetation Control
4) ORDINANCE 2017-ZO-V-EX-S-1490, An Ordinance Granting Variations from
Certain Provisions of Sections 13-IOE-3C.2 and 13-15-2A of Title 13 ("Zoning
Regulations") of the Village of Oak Brook Relative to the Side Yard Setback and the
Planned Development Regulations Requirements for the Property Located at 2000
Clearwater Drive in the Village of Oak Brook, Illinois
5) ORDINANCE 2017-ZO-V-EX-S-1491, An Ordinance Granting Variations from
Certain Provisions of Sections 13-10E-3C.1 and 13-10E-3C.2 and 13-15-2A of Title 13
("Zoning Regulations") of the Village of Oak Brook Relative to the Front and Side
Yard Setback and the Planned Development Regulations Requirements for the Property
Located at 2000 York Road in the Village of Oak Brook, Illinois
6) ORDINANCE 2017-ZO-SU-EX-S-1492, An Ordinance Amending an Existing Special
Use Permit for a Village Owned Communication Tower for the Property at 1200 Oak
Brook Road in the Village of Oak Brook
F. Deicer Salt
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Consent Agenda
with the exception of Items 7A.5) and 7.E.3) and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
8. ITEMS REMOVED FROM THE CONSENT AGENDA
7.A.5)DU-COMM—Fire Department—Quarterly Shares—May 1, 2017 thru July 31, 2017
- $42,589.50
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Motion by Trustee Manzo, seconded by Trustee Baar, to approve this significant item.
Trustee Manzo inquired about a new DuComm facility being built and Police Chief Kruger
explained that the agenda items are `shares' and not part of the capital expenses of DuComm.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 —None
Abstain: 0—None
Absent: 0—None
Motion carried.
7.E.3)RESOLUTION 2017-PW-WEED-R-1635, A Resolution Approving and
Authorizing the Award of a Contract to TruGreen L.P. to Provide Fertilization,
Broadleaf, Crabgrass, and Vegetation Control
Motion by Trustee Adler, seconded by Trustee Moy, to approve this resolution.
Trustee Adler inquired about the reason for this contract and Public Works Director Patchin
provided an explanation. Golf Club Superintendent/Manager Creed reiterated that the areas are
too much for staff to handle in addition to the golf course.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0 —None
Motion carried.
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Various Boards, Commissions, and Committees
Board of Fire and Police Commissioners—Reappointment of Judy Lucas
President Lalmalani gave a brief background regarding this Commission.
Motion by Trustee Baar, seconded by Trustee Yusuf, to confirm the reappointment of
Judy Lucas to the Board of Fire and Police Commissioners for a term to expire in May
2020.
Comments were made in support of Judy Lucas.
VOICE VOTE: Motion carried.
Library Commission—Appointment of David Hayden and Mark Moy and
Reappointments of Glen Glista
President Lalmalani gave a brief background regarding this Commission.
Motion by Trustee Baar, seconded by Trustee Yusuf, to confirm the reappointment of
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Glen Glista as well as the appointments of David Hayden and Mark Moy to the Library
Commission for terms to expire in May 2020.
Comments were made.
VOICE VOTE: Motion carried.
Police Pension Fund Board - Reappointment of Hitesh Patel
President Lalmalani gave a brief background regarding this Board.
Motion by Trustee Baar, seconded by Trustee Yusuf, to confirm the reappointment of
Hitesh Patel to the Police Pension Board. VOICE VOTE: Motion carried.
B. Ordinances & Resolutions
1) Engineering Agreements
RESOLUTION 2017-ENG-PW-AG-R-1633, A Resolution Approving and Authorizing
the Execution of a Professional Services Agreement By and Between the Village of Oak
Brook and Christopher B. Burke Engineering, Ltd in Relation to Municipal Engineering
Services
RESOLUTION 2017-ENG-PW-AG-R-1634, A Resolution Approving and Authorizing
the Execution of a Professional Services Agreement By and Between the Village of Oak
Brook and Burns & McDonnell in Relation to Municipal Engineering Services
Motion by Trustee Tiesenga, seconded by Trustee Baar, that the Village Board awards
agreements to Christopher B. Burke Engineering Ltd. and Burns & McDonnell, for
Municipal Engineering Services.
Village Manager Ginex explained the process of selecting these firms. Development Services
Director Kallien talked about the history of the Engineering Department and the costs' savings
of contracting out engineering services. Public Works Director Patchin discussed issues in the
past and laying out a plan for the future. Comments were made and Village Manager Ginex
explained the fee structure with the firms.
ROLL CALL VOTE for both resolutions: R-1633 and R-1634
Ayes: 6 —Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 —None
Abstain: 0—None
Absent: 0—None
Motion carried.
2) ORDINANCE 2017-SC-G-1102, An Ordinance Amending Chapters 1, 2 and 3 of Title
12, Entitled, "Recreational Facilities", of the Village Code of the Village of Oak Brook,
Illinois
Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board approve
Ordinance, 2017-SC-G-1102 An Ordinance Amending Chapters 1, 2, and 3 of Title 12
Entitled, "Recreational Facilities" of the Village Code of the Village of Oak Brook,
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Illinois.
ROLL CALL VOTE
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0 —None
Absent: 0—None
Motion carried.
3) ORDINANCE 2017-BU-EX-S-1494, An Ordinance Authorizing an Amendment to the
2017 Budget
Motion by Trustee Adler, seconded by Trustee Baar, that the Village Board adopt
Ordinance S-1494 "An Ordinance Authorizing an Amendment to the 2017 Budget" to
reflect changes made to the Golf budget.
Finance Director Paprocki provided PowerPoint slides regarding the changes to the Golf
budget. Comments were made by the Board in regard to Golf revenues and Sports Core
expenditures. Golf Club Superintendent/Manager Creed and Head Golf Professional Kawucha
commented briefly regarding same.
ROLL CALL VOTE
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
C. Time Frame for Items Placed on the Agenda by Village Trustees
Trustee Yusuf provided a historical perspective and the advantages of changing the requirement
from two to three Trustees for placement of items on the agenda. Comments were made and
discussion ensued.
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
Trustee Tiesenga remarked about littering and the upcoming SEIU protest.
Trustee Manzo discussed the Ad Hoc Legal Committee agenda for the meeting that was
scheduled April 7, 2017 and clarified the agenda items.
Trustee Baar thanked the residents who elected him. He recognized Development
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Services Director Kallien and Public Works Director Patchin for the reorganization of the
Engineering Department.
Trustee Moy thanked the Board for the comments made during the meeting.
Trustee Yusuf remarked about the transparency of the Village response and the scope of
the Ad Hoc Legal Committee. Trustee Manzo commented on this.
D. Village Attorney
E. Village President
Information Technology Director Fox discussed the tower project and communications'
leases. He also talked about the efficiency of GIS data being available to the engineers.
Police Chief Kruger informed those present about the Illinois Association of Chiefs of
Police conference in Oak Brook next week.
Public Works Director Patchin stated that tree and Spring planting/trimming have started.
Golf Club Superintendent/Manager Creed remarked about the ability to measure distances
using the GIS data.
Head Librarian mentioned the used book sale next week.
Bath& Tennis Club Manager Thompson urged residents interested in memberships to act
soon to take advantage of the early bird discount.
Development Services Director Kallien discussed three big projects along York Road.
11. ADJOURN TO CLOSED SESSION, ADJOURN TO CLOSED SESSION, For the purpose of
discussing (1) minutes of meetings lawfully closed under this act, (2) litigation pending against,
affecting, or on behalf of the village, or probable or imminent litigation against or by the
Village (3) appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body pursuant to 2(c)(21) and 2(c)(11), and 2(c)(1) of the
Illinois Open Meetings Act, respectively
Motion by Trustee Yusuf, seconded by Trustee Baar, to adjourn to closed session at 8:54
p.m.
ROLL CALL VOTE
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0 —None
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Motion carried.
12. RECONVENE
The open meeting was reconvened at 11:48 p.m.
13. ADJOURNMENT
Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 11:48 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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