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Agenda - 07/23/2013 - Board of Trustees1. CALL TO ORDER P 2. ROLL CALL ���' j t1�t t' r� l (?; data tl�' �I'! BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630 - 368 -5000 REGULAR MEETING TUESDAY, JULY 23, 2013 7:00 P.M. 3. PRESIDENT'S OPENING COMMENTS 4. 5. APPROVAL OF MINUTES A. Executive Special Board of Trustees Meeting of April 29, 2013 B. Executive Special Board of Trustees Meeting of May 28, 2013 C. Executive Regular Board of Trustees Meeting of May 28, 2013 D. Executive Special Board of Trustees Meeting of June 4, 2013 E. Regular Board of Trustees Meeting of July 9, 2013 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending July 18, 2013 - $2,245,989.63 Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services — June, 2013 — $ 6,350.86 (FY 13 — YTD - $35,032.33 ) BOT AGENDA Page 1 2) Rathje/Woodward - Legal Services — May, 2013 - $3,333.33 (FYI3 —YTD - $16,666.65 ) 3) Seyfarth, Shaw, LLP — Legal Services — May /June, 2013 - $437.75 (FY 13 — YTD - $3,652.20) TOTAL LEGAL BILLS PAID FOR 2013 - $125,385.76 4) DuPage Water Commission — May 31, 2013- $352,719.38 5) Suburban General Contractors — Payout #1 — 2013 Water Main Project - $104,699.03 B. Approval of Payroll for Pay Period Ending July 6, 2013 - $352,719.38 C. Community Development Referrals 1) Principal Real Estate Investors - 700 Commerce — Variation — Sign Regulations 2) Protein Bar — 2040 York —Special Use -Outdoor Dining. 3) Rod Mediterranean Grill — 2109 Clearwater Drive— Special Use— Outdoor Dining. 4) Old Town Pour House — 8 Oakbrook Center — Special Use - Outdoor Dining. D. Authorization to Seek Bids or Proposals or Negotiate Contracts 1) Authorization to Seek Bids — Safety Pathway Paving Project. E. Budget Adjustments —NONE AT THIS TIME F. Ordinances & Resolutions 1) RESOLUTION 2013- SR- PP- FP -EX -R -1282 — A Resolution Approving the Preliminary and Final Plat for the Polo Lane Subdivision. 2) RESOLUTION 2013- PW- EQ -AG -R -1283 A Resolution Approving and Authorizing the Execution of an Agreement With Standard Equipment Company for a Replacement Vacuum Leaf Loader 3) RESOLUTION 2013- PD- FR -AG -R -1284 A Resolution Approving and Authorizing the Award of a Contract to Range Systems to Upgrade the Village's Gun Range. 4) RESOLUTION 2013- BD -CL- MIN -EXl -R -1285 A Resolution for the Approval and Release of Closed Meeting Minutes G. Monthly Treasurer's Report — June 30, 2013. H. 2013 Membership Renewal — Illinois Municipal League I. DuPage Mayors & Managers Conference 2013 -2014 Membership Dues and Annual Debt Service Assessment 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD & COMMISSION RECOMMENDATIONS —NONE AT THIS TIME 9. UNFINISHED BUSINESS —NONE AT THIS TIME 10. ACTIVE BUSINESS BOT AGENDA Page 2 A. Confirmation of Appointments - NONE AT THIS TIME B. Ordinances & Resolutions - NONE AT THIS TIME C. Authorization to Seek Bids or Proposals or Negotiate Contracts- NONE AT THIS TIME D. Award of Contracts — NONE AT THIS TIME E. Polo Update F. Sports Core Update. G. Golf Drainage Project Update 11. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Village Trustees D. Village Attorney E. Village President 12 ADJOURN TO CLOSED SESSION For the purpose of discussing (1) minutes of meetings lawfully closed under this act, (2) appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, (3) collective negotiating matters, (4) to consider the purchase or lease of real property, and (5) litigation matters, pursuant to Sections 2c(21), 2c(1), Section 2c(2), Section 2c(5), and Section 2c(I1) of the Illinois Open Meetings Act, respectively. 13. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022 or for TED response (630) 990 -2131 as soon as possible before the meeting date. BOT AGENDA Page 3