Minutes - 04/25/2017 - Board of Trustees t/1CLAUE OF MINUTES OF THE APRIL 25, 2017 REGULAR
OA B R K MEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
MAY 9, 2017
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:03 pm.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Mark Moy, Asif
Yusuf
ABSENT: Trustee Edward Tiesenga
Trustee Michael Manzo-arrived at approximately 7:04 p.m.
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village
Attorney Stewart Diamond, Development Services Director Bob Kallien,
Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief
Barry Liss, Public Works Director Doug Patchin, Head Librarian Jacob Post,
Bath & Tennis Club Manager Chris Thompson, Golf Club Superintendent/
Manager Sean Creed
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani remarked about the Illinois Chiefs of Police Association conference held at
the Village Hall and congratulated Chief Kruger on being elected President of the Association.
President Lalmalani also discussed a meeting he and others attended with Illinois Tollway
Board Chairman Bob Schillerstom regarding the tollway expansion. Village Manager Ginex
added that Mr. Schillerstom will be attending the May 23`d Village Board meeting. Trustee
Baar reported on the tollway expansion meeting. Trustee Moy expressed concerns about the
higher speed limit.
President Lalmalani mentioned the Homeowners Association meeting held last Saturday and
recognized Bath & Tennis Club Manager Thompson for the improvements at the Bath &
Tennis Clubhouse.
He then mentioned the Board meeting on May 9th which will include the swearing in of the
newly-elected Trustees.
4. RESIDENT/VISITOR COMMENT—None presented.
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5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of February 14, 2017
Motion by Trustee Baar, seconded by Trustee Yusuf, to approve the Minutes of the
Executive Meeting of February 14,2017.
Trustee Manzo discussed that a topic is missing from these minutes and Trustee Adler
mentioned that other discussion content is missing. President Lalmalani urged them to submit
their suggested amendments to the Village Clerk.
President Lalmalani deferred these minutes to the next meeting.
B. Regular Board of Trustees Meeting Minutes of April 11, 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of April 11, 2017. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending April 20, 2017 - $901,451.06
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—March
2017 - $12,084.70 (FY17 —YTD - $63,134.42)
2) Rathje Woodward, LLC - Legal Services - March 2017 - $3,333.33 (FY17 —YTD -
$9,999.99)
3) Clark, Baird, Smith, LLP—Legal Services—March 2017 - $325.00 (FY17 —YTD -
$2,063.75)
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID
FOR 2017- YTD - $90,836.66
4) DuPage Convention and Visitors Bureau - Quarterly Dues—January 2017 through
March 2017 - $20,534.22
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2017 IS
$344,460.00—TOTAL PAID FOR 2017 —YTD - $20,534.22
5) DuPage Water Commission—March 2017 - $289,536.00
6) Paramedic Services of Illinois, Inc.—April 2017 - $43,009.00
7) Health Care Services Corporation—PPO Premiums—March 2017 - $224,789.80
B. Approval of Payroll for Pay Period Ending April 8, 2017 - $726,972.28
C. Community Development Referrals
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1) 2022 Spring Road—Special Use—Outdoor Dining Area Adjacent to a Restaurant
2) VOB—Text Amendments—Parking Structure Setbacks
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Building Department Permit Software
E. Ordinances & Resolutions
1) RESOLUTION 2017-LY-R-1637, A Resolution Authorizing and Directing the Oak
Brook Public Library to Participate in the Non-Resident Library Card Program from
July 1, 2017 to June 30, 2018
2) RESOLUTION 2017-TELECOM-AG-R-1639, A Resolution Approving and
Authorizing the Execution of a Renewal Agreement for Telephone Services
3) ORDINANCE 2017-PP-S-1495, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned
By the Village of Oak Brook (IT Equipment)
4) RESOLUTION 2017-ELEC-AGG-CMTE-R-1636, A Resolution Amending the
Structure of the Village Electric Aggregation and Issues Committee
F. Village of Oak Brook—Monthly Financial Report—March 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda
with the exception of Items 6.A.1) and 6.C.2) and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 5—Trustees Adler, Baar, Manzo, Moy, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.A.1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—March
2017 - $12,084.70 (FY17 —YTD - $63,134.42)
Motion by Trustee Adler, seconded by Trustee Manzo, to discuss this significant item.
Motion by Trustee Adler, seconded by Trustee Manzo, to defer this payment.
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VOICE VOTE: Motion failed, 3 to 2.
Motion by Trustee Baar, seconded by Trustee Moy, to approve this significant item.
Trustee Manzo expressed his concerns about legal bills charged by Ancel, Glink after February
7`h Trustee Adler remarked about the total non-retainer legal fees charged by Ancel, Glink.
ROLL CALL VOTE: On approval of this item.
Ayes: 3 —Trustees Baar, Moy,Yusuf
Nays: 2 —Trustees Adler, Manzo
Abstain: 0—None
Absent: I —Trustee Tiesenga
Motion carried.
6.C.2) VOB —Text Amendments—Parking Structure Setbacks
Motion by Trustee Adler, seconded by Trustee Manzo, to discuss this significant item.
Trustee Adler inquired about the background of this agenda item. Development Services
Director Kallien explained why this item was on the consent agenda and how the item came
about. Other comments were made in opposition to this item being on the agenda, a letter from
an attorney representing a business, and concerns of residents. Village Attorney discussed
`selective enforcement' and that a government body can put a zoning moratorium on a
particular issue. Development Services Director Kallien affirmed that a number of residents
have contacted him regarding concerns about parking structures.
Motion by Trustee Adler, seconded by Trustee Manzo, to defer this agenda item.
VOICE VOTE: Motion failed, 3 to 2.
Motion by Trustee Baar, seconded by Trustee Moy, to end the discussion and refer this
agenda item to the Plan Commission. VOICE VOTE on ending the discussion: Motion
carried, 3 to 2.
ROLL CALL VOTE: On Referral
Ayes: 3—Trustees Baar, Moy, Yusuf
Nays: 2 —Trustees Adler, Manzo
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. 25 Robin Hood Ranch—Variation—Location of Accessory Structures
Motion by Trustee Moy, seconded by Trustee Manzo, that the Village Board concur with
the recommendation from the Zoning Board of Appeals approving the requested
variation to Section 13-3-6A-3d.3 of the Zoning Regulations for the property located at 25
Robin Hood Ranch to allow the installation of a total of five (5) trellises, as follows:
1. Four (4) trellises to be located in the rear yard, one (1) trellis to be located in
the side yard and installed in substantial conformance with the site plan as
modified and approved, subject to the following conditions:
VILLAGE OF OAK BROOK MINUTES Page 4 of 9 REGULAR MEETING OF APRIL 25,2017
2. The three (3) proposed twelve-foot (12') high trellises are to be reduced to a
maximum height of ten feet (10');
3. All trellises are to be located not less than six-inches (6") from the property
line;
4. Add the condition "Notwithstanding the attached exhibits, the applicant shall
meet all Village Ordinance requirements at the time of building permit
application except as specifically varied or waived"; and
5. Adoption of an Ordinance necessary to grant the requested Variations, which
Ordinance the Village Attorney shall by this motion be directed to prepare
for consideration at the May 9, 2017 Board of Trustees meeting.
Development Services Director Kallien provided a PowerPoint presentation explaining the
variation request. Trustee Moy added that neighbors and the Homeowners Association
President are in favor of the trellises, as amended. Development Services Director Kallien
addressed concerns expressed by Trustee Yusuf,
ROLL CALL VOTE:
Ayes: 5—Trustees Adler, Baar, Manzo, Moy, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: I —Trustee Tiesenga
Motion carried.
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Various Boards, Commissions, and Committees
Electric Aggregation and Issues Committee—Reappointment of Trustee Yusuf, Trustee
Manzo, Mario Vescovi, Terry O'Malley, Tom Cygan, Steven Young and the
Appointment of Trustee-elect Moin Saiyed
President Lalmalani provided a background of this Committee. Trustee Yusuf addressed an
inquiry regarding the status of electric aggregation.
Motion by Trustee Baar, seconded by Trustee Manzo, to confirm these reappointments
and new appointment. VOICE VOTE: Motion carried.
Plan Commission—Reappointment of Marcia Tropinski and Raj Lal
Motion by Trustee Baar, seconded by Trustee Manzo, to confirm these reappointments.
VOICE VOTE: Motion carried.
B. Ordinances & Resolutions
1) RESOLUTION 2017-IT-INTERNET-AG-R-1638, A Resolution Approving the Waiver
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of Competitive Bidding and Authorizing an Internet Services Agreement with Comcast
Cable Communications Management Inc.
Motion by Trustee Baar, seconded by Trustee Yusuf, that the Village Board waive
bidding and approve an Agreement for Communication Services to create a virtual
private network(VPN) link between the Butler Government Center and Fire Station 93 at
725 Enterprise Drive by and between the Village of Oak Brook and Comcast Cable
Communications Management, LLC and approve Resolution 2017-IT-INTERNET-AG-
R-1638.
Trustee Adler inquired why the contract was not in the Board packet and Village Manager
Ginex stated that the Board previously stated that they only wanted the contract review sheets
included in the packets and not the entire contracts.
Information Technology Director Fox provided details about the Comcast Agreement. He
stated that this is an extension of an agreement and that the Village had gone out to bid three
years ago.
VOICE VOTE: Motion carried.
C. Reaffirm The Village Red Light Camera - ORDINANCE 2017-TC-REDLIGHT-S-1484
Trustee Manzo discussed this agenda item. Comments were made about reaffirming this
Ordinance and opinions possibly being changed.
Motion by Trustee Manzo, seconded by Trustee Adler, to reaffirm this Ordinance.
VOICE VOTE: Motion carried.
D. Reaffirm Moving Forward with Red Light Litigation Against Oakbrook Terrace and Other
Named Individuals
Motion by Trustee Manzo, seconded by Trustee Adler, to move forward with the Red
Light Litigation.
Trustee Moy stated that this litigation matter should be discussed in Closed Session and that
this agenda item should be tabled. Comments were made and Village Attorney Diamond gave
an opinion about the `Table' motion.
Motion by Trustee Moy, seconded by Trustee Yusuf, to table this agenda item.
ROLL CALL VOTE: On Tabling the Agenda Item.
Ayes: 3 —Trustees Baar, Moy, Yusuf
Nays: 2 —Trustees Adler, Manzo
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
E. Public Access Counselor Filing - FOIA Redactions from IDOT
Trustee Manzo discussed this agenda item and provided a PowerPoint slide regarding the
redactions.
Motion by Trustee Manzo, seconded by Trustee Adler, to send this to the Attorney
General's office for review.
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Comments were made.
Motion by Trustee Yusuf, seconded by Trustee Moy, to table this agenda item.
ROLL CALL VOTE: On Tabling the Agenda Item.
Ayes: 3 —Trustees Baar, Moy, Yusuf
Nays: 2 —Trustees Adler, Manzo
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
F. Closed Session Minutes—February 7, 2017 and February 14, 2017
Trustee Manzo stated that this agenda item is to decide who will be representing the Village in
the Red Light camera case.
Motion by Trustee Manzo, seconded by Trustee Adler, to release these minutes to
determine whether the Village Attorney is still representing the Village in the Red Light
Camera litigation.
Trustee Moy reiterated that discussion of this agenda item should be held in Closed Session.
Motion by Trustee Moy, seconded by Trustee Yusuf, to table this agenda item.
ROLL CALL VOTE: On Tabling the Agenda Item.
Ayes: 3 —Trustees Baar, Moy, Yusuf
Nays: 2 —Trustees Adler, Manzo
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
10. INFORMATION & UPDATES
A. Village Manager had nothing to report.
B. Village Clerk reported that she has received the certification from the Election
Commission regarding the election of the new Trustees.
C. Trustees
Trustee Yusuf congratulated Chief Kruger.
Trustee Adler stated that it has been a privilege to represent the people of Oak Brook.
Trustee Moy echoed the same sentiments and also congratulated Chief Kruger.
Trustee Baar thanked Trustee Adler and Trustee Moy for their service. He congratulated
Head Golf Professional Kawucha on receiving a youth golf award, and also Chief Kruger.
Trustee Baar mentioned the proceeds received from the Library's book sale.
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Trustee Manzo congratulated Chief Kruger and stated that it has been a pleasure to serve
with Trustee Adler and Trustee Moy. He also commented on Board transparency.
D. Village Attorney had nothing to report.
E. Village President
Information Technology Director Fox urged residents to check out the changes on the
website.
Police Chief Kruger thanked the Board for all of their support. He remarked about the
May 10th meeting regarding the Healing Field for the 911 Memorial.
Public Works Director Patchin stated that Spring time restorations have started.
Golf Club Superintendent/Manager Creed stated that golf is going as strong as ever, and
also recognized Head Golf Professional Kawucha.
Bath & Tennis Club Manager Thompson reminded everyone that Early Bird registration
ends May 1St
Head Librarian Post thanked the Friends of the Oak Brook Public Library for putting on a
great book sale.
11. ADJOURN TO CLOSED SESSION, ADJOURN TO CLOSED SESSION, For the purpose of
discussing (1) minutes of meetings lawfully closed under this act, (2) litigation pending against,
affecting, or on behalf of the village, or probable or imminent litigation against or by the
Village (3) appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body pursuant to 2(c)(21) and 2(c)(11), and 2(c)(1) of the
Illinois Open Meetings Act,respectively
Motion by Trustee Yusuf, seconded by Trustee Moy, to adjourn to closed session at 8:33
p.m.
ROLL CALL VOTE
Ayes: 5—Trustees Adler, Baar, Manzo, Moy, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Tiesenga
Motion carried.
12. RECONVENE
The open meeting was reconvened at 9:25 p.m.
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13. ADJOURNMENT
Motion by Trustee Moy, seconded by Trustee Yusuf, to adjourn the Regular Meeting of
the Board of Trustees at 9:25 p.m. VOICE VOTE: Motion carried.
ATTEST:
i
Charlotte K. Pruss
Village Clerk
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