Agenda - 08/12/2008 - Board of TrusteesJ
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BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
RESCHEDULED REGULAR MEETING
TUESDAY, AUGUST 12, 2008
CALL TO ORDER
2 ROLL CALL
3 PRESIDENT'S OPENING COMMENTS
A Adjourn to Closed Meeting to consider litigation, when an action against, affecting or on behalf of
the Village has been filed and is pending before a court or administrative tribunal, or when the
public body finds that an action is probable or imminent (2c11) and to discuss security procedures
and the use of personnel and equipment to respond to an actual, a threatened, or a reasonable
potential danger to the safety of employees, students, staff, the public, or public property (2c8)
B RECONVENE
C Authorization of Consensus Taken at Closed Meeting
D Resolution R -1020
4 RESIDENT /VISITOR COMMENT
5 APPROVAL OF MINUTES
A Special Committee -of -the -Whole Meeting of the Board of Trustees of May 1, 2008
6 CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda
A Accounts Payable for Period Ending August 8, 2008 - $587,408 86
Significant Items included in Above
1) AM -COAT Painting, Inc — Payout # 5 and Final — Elevated Tank Repair and Painting -
$5,590 00
2) Hitchcock Design Group — Payout # 8 — 22nd Street Improvement Project - $15,016 73
3) Seyfarth Shaw, LLP — Legal Services — June, 2008 - $17,967.55
4) Odelson & Sterk, Ltd — Legal Services - June, 2008 - $34,898 73
5) Odelson & Sterk, Ltd. — Legal Services — Mucha matter - $185.00
B Approval of Payroll for Pay Period Ending July 26, 2008 - $663,025 33
C Community Development Referrals
1) Times Square Properties, LLC — Variation — Parking Lot Landscape
2) Times Square Properteries, LLC — Variation — Sign Regulations
D Authorization to Seek Bids or Proposals or Negotiate Contracts*
E Budget Adjustments
1) Fire Department — Training and Part Time Salaries — Prevention & Public Education
F Monthly Treasurer's Report — June 30, 2008
G Brittwood Creek Subdivision — Reduction in Subdivision Security
ITEMS REMOVED FROM CONSENT AGENDA
BOARD & COMMISSION RECOMMENDATIONS
UNFINISHED BUSINESS
A Confirmation of Appointments
1) Ad -hoc Pay Plan Committee
B Ordinances & Resolutions
C Award of Contracts
1) 2008 Water Main Project
2) 2008 Drainage Project— Part A (3000 White Oak Lane
NEW BUSINESS
A Confirmation of Appointments
B Ordinances & Resolutions
1) Ordinance G -864, An Ordinance Amending Chapters 2, 5, 6, 7 and 9 of Title 9 ( "Stormwater,
Floodplam and Sedimentation and Erosion Control Regulations ") of the Village Code of the
Village of Oak Brook
2) Ordinance 5 -1240, An Ordinance Adopting An Amendment to the Library Meeting Room and
Group Study Rooms Policy
C. Award of Contracts
1) York Road Street Lighting
D 2008 Autumn Festival Budget
E Clearwater Development Concept Plan Changes Discussion
F Gateway Sign Design Approval
11 INFORMATION & UPDATES
A Village President
B Village Manager
C Village Clerk
12 ADJOURN TO CLOSED MEETING to consider litigation, when an action against, affecting or on behalf
of the Village has been filed and is pending before a court or administrative tribunal, or when the public
body finds that an action is probable or imminent (2c 11)
13 ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date