Agenda - 08/14/2001 - Board of TrusteesVILLAGE OF OAK BROOK
SPECIAL BOARD OF TRUSTEES MEETING
UPPER LEVEL CONFERENCE ROOM - VILLAGE HALL
TUESDAY, AUGUST 14, 2001 7:15 P.M.
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. DISCUSSION - REDUCING THE VOLUME OF PAPER SENT TO THE BOARD ............... ............................... MIOLOGOS
4. DISCUSSION - CONTROLLING LENGTH OF BOARD MEETINGS ................................... ............................... MIOLOGOS
5. ADJOURNMENT
REGULAR BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM - VILLAGE HALL
TUESDAY, AUGUST 14, 2001 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
2. ROLL CALL:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
Regular Board of Trustees Meeting of July 24, 2001
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event, the item
will be removed from the Consent Agenda and considered as the first item after approval of the Consent
Agenda.
A. Approval of Bills - $1,790,497.33 ........................................................................................ ............................... CRAIG
B. Approval of Payroll: (Caleel)
1) For Pay Period Ending July 21, 2001 - $ 643, 997. 35 ..................................................... ............................... CRAIG
2) For Pay Period Ending August 4, 2001 - $627, 008. 07 .................................................. ............. (Caleel)
.................. CRAIG
C. Change Orders: None (Caleel)
D. Payouts:
1) Illinois Department of Transportation - Final Construction Cost Reimbursement - York Road Bike
Trail (3 l' Street - Robin Hood Ranch) - $11,136.14 .................................................... ............................... MIOLOGOS
(Craig)
2) SKC Construction, Inc. - Payout #1 - 2001 Crack Seal Project - $22,087.00 ............... ............................... MIOLOGOS
(Craig)
3) Earth Tech - Payout #13 - Municipal Complex Project - $10,690.13 .......................... ............................... BUSHY
4) Harbour Contractors, Inc. - Payout #6 - Municipal Complex Project - $396,066.65 .... ............................... BUSHY
5) Wiring Concepts, Inc. - Payout #2- Installation Services - Fiber Optic Cable - $5, 916 .00 .......................... KORIN
(Butler)
6) Harbour Contractors, Inc. - Payout #7 - Library Building Project - $393,493.20 ......... ............................... KORIN
(Butler)
7) Sigalos & Associates, Ltd. - Payout #7 - Bath & Tennis Club Renovation/Expansion Project -
$152, 842. 00 ................................................ ............................... ......... ....... BUTLER
.................... ...............................
8) James D. Fiala Paving Company -Payout #5 &Final - 2000 MFT Paving Project - $12,810.73 ................. MIOLOGOS
9) Automatic Control Services - Payout #1 - Installation of Water SCADA System - $38,209.00 .................. MIOLOGOS
E. Referrals:
(Craig)
1) Zimmerman - 74 Twin Oaks - Variation - Rear yard Setback - Refer to Zoning Board of Appeals
Meeting on September 4, 2001 ............. ............................... ............. ..... SAVINO
........................ ...............................
2) Village of Oak Brook - Text Amendments to Zoning Regulations - Title 13 of the Municipal Code -
(Miologos)
Chapter 11 Sign Regulations - Refer to the Plan Commission Meeting on September 17, 2001 and the
Zoning Board of Appeals meeting on October 2, 2001 .................. ................... ............ ............................... SAVINO
3) Briarwood Lakes Community Association - Special Use Amendment - Refer to the Plan Commission (Miologos)
Meeting on August 20, 2001 and Zoning Board of Appeals on September 4, 2001 ..... ............................... SAVINO
F. Authorization to Seek Bids or Proposals:
(Miologos)
1) 2001 Water Main & Drainage Project ........................................................................... ............................... MIOLOGOS
2) Request For Qualifications - 2002 Hotel Marketing Agency Selection - Oak Brook Hotel, Convention (Craig)
andVisitors Committee ................................................................................................. ............................... BUTLER
G. Update of Title 10 of the Village Code - Building Regulations - Place on File and Active Agenda for (Savino)
September25, 2001 ................ ............................... ......... .......... SAVINO
............................................ ...............................
H. Request for Release of Funds - Oak Brook Hotel, Convention and Visitors Committee - 20% of 2001 (Miologos)
Second Quarter Hotel Tax Receipts to the DuPage Convention & Visitors Bureau - $16,688.65 ...................... BUTLER
6. ITEMS REMOVED FROM CONSENT AGENDA: (Miologos)
7. ACTIVE AGENDA (Items for Final Action
A. Appointments: ......................................................... ........... BUSHY
B. Ordinances & Resolutions:
1) An Ordinance Amending Title 7, chapter 2, The Traffic Ordinance, of the Village Code of the Village
of Oak Brook to Regulate Parking Along Tower Drive ................................................ ............................... SAVINO
2) An Ordinance Amending Title 2, Chapter 6, Foreign Fire Insurance Tax Board, of the Village Code of (Miologos)
the Village of Oak Brook, Illinois ....... ............................... ............................ CALEEL
............... ...............................
3) A Resolution Amending Resolution 2001 -BD- AFC -R -767 Relative to the Composition of the Ad Hoc (Korin)
Committee for the Purpose of Planning and Coordinating the 2001 Oak Brook Autumn Festival .............. BUTLER
C. Award of Contracts:
(Savino)
1) Street Marker Project . ............................... ........ .. MIOLOGOS
........................................................... ...............................
2) File and Print Server Replacement ......................... ............................... (Craig) ............ ..... KORIN
................... ...................
3) Library Project: (Butler) ................................................. ............................... .............. KORIN
............. ...............................
a) Ceramic Tile
(Butler)
b) Furniture
c) Equipment
d) System Furniture
D. Preliminary Approval of 2002 Village Board Objectives ... ............................... ............... BUSHY
.... ...............................
8. INFORMATION & UPDATES:
A. Village President
B. Village Manager
9. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS:
Community Development
Trustee Savino
Finance & Purchasing
Trustee Craig
Library & Technology
Trustee Korin
Public Safety
Trustee Caleel
Engineering, Public Works & Safety Pathway System
Trustee Miologos
Sports Core, Community Events & Hotel, Convention
Trustee Butler
& Visitors Committee
Village Clerk
Clerk Gonnella
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. Discussion - Changes in Regular Village Board Meeting Time and Structure
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
12. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a
reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of
Oak Brook should contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible
before the meeting date.
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