Agenda - 08/14/2012 - Board of Trustees1. CALL TO ORDER
2. ROLL CALL
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, August 14, 2012
7:00 P.M.
3. PRESIDENT'S OPENING COMMENTS
A. Proclamation - India and Pakistan - 65' Anniversary of Their Independence Day
B. Presentation — Website Transparency
4.
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of July 23, 2012
B. Regular Board of Trustees Meeting of July 24, 2012
C. Executive Meeting Minutes of July10, 2012
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending August 10, 2012 - $795,337.70
Significant Items included in Above:
1) Holland & Knight, LLP — Legal Services — May, 2012 - $12,874.69
(FY 12 — YTD - $76,582.79)
2) Rathje & Woodward, LLC — Legal Services —June, 2012 - $3, 333.33
(FY 12 — YTD - $23,752.77)
TOTAL LEGAL BILLS PAID FOR 2012 - $239,838.55
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3) Christopher B. Burke — Payout #3 — 2012 Paving Project Construction Services - $49,848.62
4) James J. Benes & Associates — Payout #4 — 2012 Water Main Project Const. Svc. - $ 17,656.17
B. Approval of Payroll for:
1) Pay Period Ending: July 21, 2012 - $732,773.66
2) Pay Period Ending: August 4, 2012 - $701,778.72
C. Community Development Referrals —NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Public Works Locker Replacement
2) Fuel Dispensing System
3) Hotel Marketing Campaign
4) Carpet Installation
E. Budget Adjustments - NONE AT THIS TIME
F. Ordinances & Resolutions
1) ORDINANCE 2012- FI -EXl -S -1344, An Ordinance Amending the Investment Policy for the
Village of Oak Brook, Illinois
2) ORDINANCE 2012- ZO -TA -G -977, An Ordinance Amending Section 13 -3 -5 of the Oak Brook
Zoning Ordinance to Make the Setback Requirements Along Certain Sections of 22nd Street,
Oak Brook Road (31" Street), and York Road Consistent with Other Properties Located Within
the Same Zoning Districts
3) RESOLUTION 2012- EASE - FCWRD -EXl -R -1193, A Resolution Approving and Authorizing
the Execution of a Permanent and Access Easement and a Temporary Easement in Relation to a
Sanitary Lift Station (Flagg Creek Water Reclamation District)
G. August Month End Bill Payment
H. Brittwood Creek Subdivision — Third Extension of Completion Date
1. 2012 Water Main Replacement Project — Parts of York Woods Subdivision Change Order #2
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS —NONE AT THIS TIME
9. UNFINISHED BUSINESS —NONE AT THIS TIME
A. Pinstripes - Fence Request
B. Cemetery Regulation Issues
C. SLEP Investigation Update
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10.
A. Confirmation of Appointments —NONE AT THIS TIME
B. Ordinances & Resolutions - NONE AT THIS TIME
C. Award of Contracts — NONE AT THIS TIME
D. IRMA Presentation —Public Official Liability Coverage
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (I) setting of a price for sale or lease
of property owned by the public body, (2) collective negotiating matters, (3) pending, probable, or
imminent litigation matters, and (4) minutes of meetings lawfully closed under this act pursuant to section
2c(6), 2c(2), 2c(11), and 2c(21) of the Illinois open meetings act, respectively.
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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