Agenda - 08/27/2013 - Board of TrusteesCALL TO ORDER
2. ROLL CALL
PUNY IOWA,
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, AUGUST 27, 2013
7:00 P.M.
3. PRESIDENT'S OPENING COMMENTS
A. Google Award
B. Chamber of Commerce Presentation
C. GFOA Budget Award
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Board of Trustees Meeting of July 23, 2013
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending:
August 9, 2013- $1,289,606.92
August 22, 2013 - $1,643,063.62
Significant Items included in Above:
I) Rathje /Woodward —Legal Services — June, 2013 — $3,333.33
2) Rathje/Woodward - Legal Services — July , 2013 - $3,333.33
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(FYI 3 —YTD - $23,333.31)
3) Seyfarth, Shaw, LLP — Legal Services — June, 2013 - $1,667.75
(FYI 3 — YTD - $5,319.95)
4) Holland & Knight — Legal Services — June, 2013 - $25,537.43
5) Holland & Knight — Legal Services — July, 2013 - $18,337.49
(FY 13 — YTD - $115,509.29)
6) Hervas, Condon and Bersani, P.C. — Legal Services — July, 2013 - $1,563.10
(FYI 3 — YTD - $4,714.62)
7) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. - Legal Services — July, 2013
$13,345.80 (FY 13 — YTD - $48,378.13)
TOTAL LEGAL BILLS PAID FOR 2013 - $193,072.49
8) Chamber of Commerce —Grant Payout #2 - $57,500.00
9) Christopher Burke Engineering— St. Paschal Dr./351h St. -Payout #1 - $23,323.00
10) Christopher Burke Engineering— 2013 Street Improvements Project -Payout #1 - $22,708.84
11) Central Blacktop Company — 2013 Street Improvement Project — Payout #I - $223,386.68
12) DuPage Water Commission — July, 2013 - $468,673.70
B. Approval of Payroll for Pay Period Ending:
1) July 20, 2013 - $705,812.22
2) August 3,2013- $709,536.35
3) August 17, 2013 - $664,211.25
C. Community Development Referrals —NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts —NONE AT THIS TIME
E. Budget Adjustments —NONE AT THIS TIME
F. Ordinances & Resolutions
1) RESOLUTION 2013 -PED- ACCESS -AG -R -1287 A Resolution Approving a Pedestrian
Access Agreement by and Between the Village and General Growth Properties, McDonald's
Corporation and Arden Realty
2) RESOLUTION 2013 -PED- ACCESS -AG -R -128 A Resolution Approving a Pedestrian Access
Agreement by and Between the Village and the Oak Brook Club
3) RESOLUTION 2013- BD -CL- MIN -EXI -R -1286, A Resolution for the Approval and Release
of Closed Meeting Minutes
4) ORDINANCE 2013 -PP -S -1376, An Ordinance Authorizing the Sale, Donation or Disposal of
Certain Items of Personal Property Owned by the Village of Oak Brook
5) RESOLUTION 2013- PW- CNSTRCT- CNTRCT -1289 A Resolution Approving and
Authorizing the Award and Execution of a Construction Contract for the Replacement of
Concrete and the Installation of Conduit by and Between the Village of Oak Brook and
Crowne Industries, LTD., of Schaumburg, Illinois
6) RESOLUTION 2013 - BSLMUSEUM- ENG- CHGORD -R -1293, A Resolution Authorizing a
Change Order for the Heritage Center Window Restoration Project
G. DuPage Convention & Visitors Bureau - 2013 Second Quarter Hotel/Motel Tax
Receipts - $16,942.54
H. Monthly Treasurer's Report — July 31, 2013
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I. September 10, 2013 Village Board Meeting Time Change Request
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Chipotle Mexican Grill — 2103 Clearwater Drive — Special Use — Outdoor Dining Area Adjacent
to a Restaurant
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2013 - PURCH - PRPTY -S -1377 An Ordinance Approving the Purchase of 615
22 "d Street (formerly 615 Hunter)
2) RESOLUTION 2013 -PED- ACCESS - CNSTRCT -R -1291, A Resolution Approving and
Authorizing the Award and Execution of a Construction Contract with Kovilic Construction
for Project E of the Pedestrian Access Project
3) RESOLUTION 2013- FI- MUNIS -AG -R -1288 A Resolution Authorizing the Execution of an
Agreement by and between the Village and Tyler Technologies, Inc, for Munis Support
Services
B. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Electrical Project
2) Electric Aggregation Program Electrical Supply
C. Award of Contract -NONE AT THIS TIME
D. Approval of Revised Strategic Plan
10. ACTIVE BUSINESS
A. Confirmation of Appointments -NONE AT THIS TIME
B. Ordinances & Resolutions
1) Resolution 2013- PD- VEH -PG- CNTRCT -R -1292, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Certain Replacement Police Vehicles
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
D. Award of Contracts
1) Marketing Consultant for Branding Initiative/Residential Marketing Plan
E. Polo Update
F. Sports Core & Sports Core Drainage Study Update
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Village Trustees
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D. Village Attorney
E. Village President
12 ADJOURN TO CLOSED SESSION For the purpose of discussing (1) appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body, and to
consider litigation, pursuant to Sections 2c(1) and 2c(11) of the Illinois Open Meetings Act,
respectively.
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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