Boards & Commissions Supporting Documents - 10/23/1979 - Board of Trusteesx
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VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
654 -2220
October 24% 1979
MEMO TO: Kenneth G. Carmignani, Village Manager
FROM: John H. Brechin, Village Attorney
SUBJECT: Village Board Meeting, October 23, 1979
In addition to the copies of letters which you have
received, you should note the following action the Village Board
took at this meeting in regard to other items not covered by the
letters.
Under IV -D Authority to Landscape Well #7, the Village
Board tabelled this matter, ostensibly until next Spring when the
landscaping issue can be taken up again. It appeared the con -
census of the Board that they did not wish at the present time to
undertake this project without the benefit of other competitive
quotes. Oak Brook Landscaping has been informed that this matter
has been deferred for the present.
Under the Quarterly Report of the Fire Department and
Ambulance, much discussion ensued over the false alarm problem
that plagues the Village. The Board noted its desire to levy
stiffer fines for false alarms including the possibility of fining
the phone company for any negligence it may be responsible for in
causing such false alarms. Both Chiefs and myself noted for the
Board that the entire matter of the false alarm problem is presently
under discussion and as soon as possible a report and recommendation
will be made to the Board dealing with this issue.
Under VI -B - Bid Recommendation for the Snow Plow and
Spreader, the Village Board tabelled the matter until its next
regular meeting to evaluate the bids for compliance with specifi-
cation. As you recall, Floyd recommended that the bid of Rendels
be accepted, even though that bid was approximately $2000.00 higher
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October 24, 1979
Page two
K. Carmignani
Re: Village Bd. Meeting 10/23/79
than the low bidder, Hillsman Equipment Company. Since on the
face of the bids it appeared that both bidders met specifications
but the Rendels proposal was more compatible with our intended
equipment, Floyd recommended the Rendels' bid be accepted. How-
ever, due to the apparent compliance of the specifications of
both bids, and in light of our Ordinance G -246 defining lowest
responsible bidder, I noted to Floyd that I saw no way that the
bid could be let to the bidder who is not the lowest bidder un-
less the low bidder was shown to be "not responsible ". Hopefully
within the next three weeks the details of each of the companies
bids can be examined for compliance with specifications to see
if any further differentiation can be made between the bids so
that a decision can be made by the Board. Floyd noted that this
delay is not critical.
Under VII -A, an appointment was made to the Zoning
Board of Appeals for the unexpired term of John Lavery ending
November 17, 1980 of Walter Imrie, presently the Chairman of
the Board of Fire and Police Commissioners. Appropriate docu-
mentation necessary to formalize the appointment has been pro-
cessed. Moreover, all of the items set for referral were in
fact referred as noted on the agenda.
JHB /ck
Respectfully submitted,
Jo n Brechin
Village Attorney