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Minutes - 05/23/2017 - Board of Trustees 2 VILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF MAY 23, 2017 MINUTES OF THE MAY 23, 2017 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JUNE 13, 2017 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga ABSENT: Trustee Asif Yusuf - arrived at approximately 7:21 p.m. IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village Attorney Ellen Emery, Development Services Director Bob Kallien, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Head Librarian Jacob Post, Bath & Tennis Club Manager Chris Thompson, Golf Club Superintendent / Manager Sean Creed 3. PRESIDENT’S OPENING COMMENTS President Lalmalani announced that he was pulling Item #8.D.2) off the agenda. He then mentioned the passing of Barbara Howell, wife of former Oak Brook President George Howell. A. Bob Schillerstrom – Illinois Tollway President Lalmalani introduced Mr. Schillerstrom and Mr. Schillerstrom discussed the I-294 tollway expansion project with a PowerPoint map. Resident-Dr. Robert Steere came to the podium and expressed concerns about the level of noise from the tollway. Resident-Kevin McWhorter inquired about noise abatement at the Cermak Toll Plaza. Mr. Schillerstrom responded to his concerns and said a goal is to eliminate toll plazas. Resident-Stan Papuga inquired about the height of the sound wall for visual concerns regarding York Woods. Mr. Schillerstrom stated that they are committed to raising the walls. Mr. Papuga inquired about citizen input and Mr. Schillerstrom replied that there will be public hearings and confirmed that the expansion will include an extra lane and a flex lane in each direction. Resident-Joe Scroppo inquired about the master plan of the expansion and a right-of- way on his property. Mr. Schillerstrom replied that it is unknown at this time about whether land will need to be acquired. Village Manager Ginex stated that there is a link to the expansion plan on the Village’s website. Resident-Tim Mlsna inquired regarding the northbound I-294/I- 88 ramp. Mr. Schillerstrom replied that he does not believe the ramp will have to be rebuilt with the lane expansion. Comments were made by Board members and questions/concerns were addressed by Mr. Schillerstrom. A resident inquired about plans for an entrance at 22nd Street. Mr. Schillerstrom replied that no decisions have been made at this time regarding ingress/egress VILLAGE OF OAK BROOK MINUTES Page 2 of 8 REGULAR MEETING OF MAY 23, 2017 ramps. Village Manager Ginex discussed a feasibility study about widening the bridge north of 22nd Street on York Road. President Lalmalani remarked on the Ramadan Muslim holiday. He then mentioned the upcoming retirement of Bob Kallien and remarked on his committed years of service. Bob Kallien commented on the progress made in the Development Services Department. President Lalmalani requested that Trustee Tiesenga discuss his legislative trip to Springfield and Trustee Tiesenga made some remarks regarding his meetings in Springfield. B. RESOLUTION 2017-AP-R-1645, Resolution of Appreciation – Veena Mendiratta Village Clerk Pruss read the Resolution. Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Resolution of Appreciation of Veena Mendiratta. VOICE VOTE: Motion carried. C. RESOLUTION 2017-AP-R-1646, Resolution of Appreciation – Hope Sabbagha Village Clerk Pruss read the Resolution. Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Resolution of Appreciation of Hope Sabbagha. VOICE VOTE: Motion carried. 4. RESIDENT/VISITOR COMMENT – None presented except for above Tollway discussion. 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting Minutes of May 9, 2017 Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular Meeting of May 9, 2017. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending May 18, 2017 - $584,751.86 Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – March and April 2017 - $20,176.09 (FY17 – YTD - $83,310.51) 2) Rathje Woodward, LLC - Legal Services - April 2017 - $3,333.33 (FY17 – YTD - $13,333.32) TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID FOR 2017- YTD - $114,910.58 3) Happ Builders, Inc. – Restroom Renovations at Butler Government Center – Application # Draw 3 - $48,421.80 4) Illinois Department of Employment Security – Quarter Ending 03/31/17 - $32,111.91 VILLAGE OF OAK BROOK MINUTES Page 3 of 8 REGULAR MEETING OF MAY 23, 2017 5) DuPage Water Commission – April 2017 - $297,441.60 B. Approval of Payroll for Pay Period Ending May 6, 2017 - $746,572.73 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Incident Command Vehicle D. Ordinances & Resolutions 1) ORDINANCE 2017-LC-AL-G-1105, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Seven the Number of Authorized Class E Liquor Licenses (Hyatt House Oak Brook) 2) ORDINANCE 2017-LC-AL-G-1106, An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Two the Number of Authorized Class A-1 Liquor Licenses (Blueberry Hill) 3) ORDINANCE 2017-LC-AL-G-1107, An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Three the Number of Authorized Class A-1 Liquor Licenses and by Increasing by One to Fourteen the Number of Authorized Class B Liquor Licenses (Michael Jordan) 4) ORDINANCE 2017-PP-S-1498, An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook E. Village of Oak Brook – Monthly Financial Report – April 2017 F. Authorization of Contract Change Order, to a Local Public Agency Agreement with IDOT for the Beautification Project along 22nd Street and York Road (from Salt Creek to I-88/I- 294 spur) Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda with the exception of Item 6.A.1) and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. VILLAGE OF OAK BROOK MINUTES Page 4 of 8 REGULAR MEETING OF MAY 23, 2017 7. ITEMS REMOVED FROM THE CONSENT AGENDA 6.A.1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – March and April 2017 - $20,176.09 (FY17 – YTD - $83,310.51) Motion by Trustee Manzo, seconded by Trustee Baar, to approve this matter. Trustee Manzo commented about being billed for the red light camera matter after February 7th. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf Nays: 1 – Trustee Manzo Abstain: 0 – None Absent: 0 – None Motion carried. 8. ACTIVE BUSINESS A. Confirmation of Appointments 1) Various Boards, Commissions, and Committees Hotel, Convention & Visitors Committee – Appointments of Melanie Bradshaw and Valentina Tomov Motion by Trustee Saiyed, seconded by Trustee Baar, to confirm these appointments. VOICE VOTE: Motion carried. Community Enhancement Committee – Appointment of Valentina Tomov Motion by Trustee Baar, seconded by Trustee Manzo, to confirm this appointment. Trustee Tiesenga requested a status update from the Committee in relation to the McDonald’s property and other plans. Village Manager Ginex replied that John Houseal had been contacted, and Development Services Director Kallien added that Mr. Houseal had made a presentation to the Chamber. Development Services Director Kallien addressed Trustee Tiesenga’s questions. VOICE VOTE: Motion carried. Plan Commission - Appointment of Rahma Hasan Motion by Trustee Yusuf, seconded by Trustee Baar, to confirm this appointment. VOICE VOTE: Motion carried. B. An Amendment to Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook, Illinois Regarding Liquor License Regulations Motion by Trustee Baar, seconded by Trustee Manzo, to direct the Village Attorney and staff to draft an Ordinance Amending Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook, Illinois Regarding Liquor License Regulations. Village Manager Ginex gave an explanation of this agenda item regarding LeChar Nail Salon wishing to sell alcohol. Police Chief Kruger provided additional information. Trustee Tiesenga inquired about training and Village Clerk Pruss addressed his questions. Comments were made. VOICE VOTE: Motion carried 4 to 2. VILLAGE OF OAK BROOK MINUTES Page 5 of 8 REGULAR MEETING OF MAY 23, 2017 C. Employee Health Insurance Update Trustee Baar introduced the discussion and Village Manager Ginex stated that the insurance rates would remain the same, that the dental plan was going to be switched from Lincoln Financial to Delta Dental, and that the retirees would be moving to a plan under Hartford. Brian Walsh of Vista National provided a PowerPoint presentation illustrating the insurance benefits and costs. D. Ordinances & Resolutions 1) RESOLUTION 2017-PL-IS -R-1643, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Insurance Benefits for Employees Motion by Trustee Baar, seconded by Trustee Manzo, to approve Resolution R-1643, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Insurance Benefits for Employees, and direct staff to execute Agreements after receiving final attorney review with BlueCross BlueShield (BC/BS) of Illinois for Group Health Insurance Coverage, Third Party Administrator (TPA) Service, and Stop Loss Insurance for the Plan Year starting July 1, 2017 through June 30, 2018; and further move to approve the staff recommendation and direct staff to execute an Agreement after receiving final attorney review with Delta Dental & 1-800MD for the Plan Year starting July 1, 2017 through June 30, 2018. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 2) ORDINANCE 2017-BD-BOT-G-1104, An Ordinance Amending Title 1, Chapter 4, Article B of the Village Code Regarding the Schedule for Meetings of the Village Board of Trustees (This item was removed from the agenda at the beginning of the meeting by President Lalmalani.) 3) ORDINANCE 2017-BD-BOT-A-G-1103, An Ordinance Amending Chapter 4 of Title 1 (Administration) of the Village Code of the Village of Oak Brook Relating to Board Agenda Items Motion by Trustee Baar, seconded by Trustee Cuevas, to pass Ordinance G-1103, an Ordinance Amending Chapter 4, Title 1 (Administration) of the Village Code of the Village of Oak Brook Relating to Board Agenda Items. Trustee Baar explained the reasons for this item and comments were made. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf Nays: 1 – Trustee Manzo Abstain: 0 – None Absent: 0 – None Motion carried. VILLAGE OF OAK BROOK MINUTES Page 6 of 8 REGULAR MEETING OF MAY 23, 2017 4) ORDINANCE 2017-TRVL-REIMB-S-1497, An Ordinance Adopting A Travel Reimbursement Policy in Accordance with the Local Government Travel Expense Control Act (This agenda item was discussed after 8.D.5.) Village Manager Ginex discussed the State travel reimbursement requirements for non-home rule communities which goes into effect June 30, 2017. Motion by Trustee Baar, seconded by Trustee Manzo, to approve Ordinance S-1497, An Ordinance Adopting a Travel Reimbursement Policy in Accordance with the Local Government Travel Expense Control Act. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 5) RESOLUTION 2017- ENG-ST-PRJT-R-1644, A Resolution Approving and Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Civiltech Engineering, Inc. for Phase I and Phase II of the North York Road and Harger Road Intersection Improvement Project (This agenda item was discussed before 8.D.4.) Trustee Tiesenga introduced this agenda item. Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board award a Professional Engineering Services Agreement to Civiltech Engineering, Inc., Itasca, Illinois, for the North York Road and Harger Road Intersection Improvement Project and approve Resolution R-1644. Comments were made regarding this project and Village Manager Ginex discussed a feasibility study regarding an underpass on Harger road for the bicycle path. Slides were provided. Development Services Director Kallien gave an explanation regarding the project. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 9. INFORMATION & UPDATES A. Village Manager Village Manager Ginex discussed electric aggregation in regard to the upcoming expiration of the Eligo contract. He then expressed his appreciation of all the work Development Services Director Kallien has done. VILLAGE OF OAK BROOK MINUTES Page 7 of 8 REGULAR MEETING OF MAY 23, 2017 B. Village Clerk Village Clerk Pruss thanked Development Services Director Kallien. C. Trustees Trustees Yusuf, Saiyed and Cuevas remarked about Development Services Director Kallien’s service. Trustee Baar mentioned Barbara Howell and expressed his appreciation of Development Services Director Kallien’s experience. Trustee Manzo stated that Development Services Director Kallien would be missed. He then discussed a news segment on red light cameras. He inquired regarding the Village Manager evaluation process, and also mentioned obtaining the un-redacted FOIA response. Trustee Tiesenga thanked Development Services Director Kallien, welcomed the new Trustees, and discussed a police department press release regarding the planned protest event and the demand for a $15.00 minimum wage. D. Village Attorney had nothing to report. E. Village President Information Technology Director Fox mentioned the improvements in the sound system. Police Chief Kruger discussed tomorrow’s protest event. Bath & Tennis Club Manager Thompson mentioned the opening of the pool this weekend. Fire Battalion Chief Marciniak remarked on EMS Week and the Joe Hartman Award received by the Fire Department. He mentioned that the entire Department is now trained in Advanced Life Support, and that the Department Annual Report is available. He concluded with saying that Development Services Director Kallien will be missed. Development Services Director Kallien thanked everyone. 10. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully closed under this act, (2) collective negotiating matters, and (4) litigation pending against, affecting, or on behalf of the village, or probable or imminent litigation against or by the village, pursuant to 2(c)(21), 2(c)(2), and 2(c)(11) of the Illinois Open Meetings Act, respectively Motion by Trustee Baar, seconded by Trustee Saiyed, to adjourn to closed session at 9:14 p.m. VILLAGE OF OAK BROOK MINUTES Page 8 of 8 REGULAR MEETING OF MAY 23, 2017 ATTEST: /s/Charlotte K. Pruss Charlotte K. Pruss Village Clerk ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 12. RECONVENE The open meeting was reconvened at 10:38 p.m. 13. ADJOURNMENT Motion by Trustee Cuevas, seconded by Trustee Yusuf, to adjourn the Regular Meeting of the Board of Trustees at 10:39 p.m. VOICE VOTE: Motion carried.