Minutes - 05/23/2017 - Board of Trustees WL LAG E OF MINUTES OF THE MAY 23, 2017 REGULAR
R
0 K K MEETING OF THE PRESIDENT AND BOARD
1\ OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
JUNE 13, 2017
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo,
Moin Saiyed, Edward Tiesenga
ABSENT: Trustee Asif Yusuf- arrived at approximately 7:21 p.m.
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village
Attorney Ellen Emery, Development Services Director Bob Kallien, Information
Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss,
Head Librarian Jacob Post, Bath & Tennis Club Manager Chris Thompson, Golf
Club Superintendent/Manager Sean Creed
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani announced that he was pulling Item#8.D.2) off the agenda.
He then mentioned the passing of Barbara Howell, wife of former Oak Brook President George
Howell.
A. Bob Schillerstrom—Illinois Tollway
President Lalmalani introduced Mr. Schillerstrom and Mr. Schillerstrom discussed the I-294
tollway expansion project with a PowerPoint map.
Resident-Dr. Robert Steere came to the podium and expressed concerns about the level of noise
from the tollway. Resident-Kevin McWhorter inquired about noise abatement at the Cermak
Toll Plaza, Mr. Schillerstrom responded to his concerns and said a goal is to eliminate toll
plazas. Resident-Stan Papuga inquired about the height of the sound wall for visual concerns
regarding York Woods. Mr. Schillerstrom stated that they are committed to raising the walls.
Mr. Papuga inquired about citizen input and Mr. Schillerstrom replied that there will be public
hearings and confirmed that the expansion will include an extra lane and a flex lane in each
direction. Resident-Joe Scroppo inquired about the master plan of the expansion and a right-of-
way on his property. Mr. Schillerstrom replied that it is unknown at this time about whether
land will need to be acquired. Village Manager Ginex stated that there is a link to the expansion
plan on the Village's website. Resident-Tim Mlsna inquired regarding the northbound I-294/1-
88 ramp. Mr. Schillerstrom replied that he does not believe the ramp will have to be rebuilt with
the lane expansion. Comments were made by Board members and questions/concerns were
addressed by Mr. Schillerstrom. A resident inquired about plans for an entrance at 22nd Street.
Mr. Schillerstrom replied that no decisions have been made at this time regarding ingress/egress
VILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF MAY 23,2017
rams. Village Manager Ginex discussed a feasibility study about widening the bridge north of
22° Street on York Road.
President Lalmalani remarked on the Ramadan Muslim holiday.
He then mentioned the upcoming retirement of Bob Kallien and remarked on his committed
years of service. Bob Kallien commented on the progress made in the Development Services
Department.
President Lalmalani requested that Trustee Tiesenga discuss his legislative trip to Springfield
and Trustee Tiesenga made some remarks regarding his meetings in Springfield.
B. RESOLUTION 2017-AP-R-1645, Resolution of Appreciation—Veena Mendiratta
Village Clerk Pruss read the Resolution.
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Resolution of
Appreciation of Veena Mendiratta. VOICE VOTE: Motion carried.
C. RESOLUTION 2017-AP-R-1646, Resolution of Appreciation—Hope Sabbagha
Village Clerk Pruss read the Resolution.
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Resolution of
Appreciation of Hope Sabbagha. VOICE VOTE: Motion carried.
4. RESIDENT/VISITOR COMMENT—None presented except for above Tollway discussion.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of May 9, 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of May 9, 2017. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending May 18, 2017 - $584,751.86
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—March
and April 2017 - $20,176.09 (FYI 7— YTD - $83,310.51)
2) Rathje Woodward, LLC - Legal Services - April 2017 - $3,333.33 (FYI 7—YTD -
$13,333.32)
TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID
FOR 2017- YTD - $114,910.58
3) Happ Builders, Inc.—Restroom Renovations at Butler Government Center—
Application# Draw 3 - $48,421.80
4) Illinois Department of Employment Security— Quarter Ending 03/31/17 - $32,111.91
VILLAGE OF OAK BROOK MINUTES Page 2 of 8 REGULAR MEETING OF MAY 23,2017
5) DuPage Water Commission—April 2017 - $297,441.60
B. Approval of Payroll for Pay Period Ending May 6, 2017 - $746,572.73
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Incident Command Vehicle
D. Ordinances & Resolutions
1) ORDINANCE 2017-LC-AL-G-1105, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by
One to Seven the Number of Authorized Class E Liquor Licenses (Hyatt House Oak
Brook)
2) ORDINANCE 2017-LC-AL-G-1106, An Ordinance Amending Title 4, Chapter 1,
Section 8a of the Village Code of the Village of Oak Brook, Illinois by Increasing by
One to Thirty-Two the Number of Authorized Class A-I Liquor Licenses (Blueberry
Hill)
3) ORDINANCE 2017-LC-AL-G-1107, An Ordinance Amending Title 4, Chapter 1,
Section 8a of the Village Code of the Village of Oak Brook, Illinois by Increasing by
One to Thirty-Three the Number of Authorized Class A-1 Liquor Licenses and by
Increasing by One to Fourteen the Number of Authorized Class B Liquor Licenses
(Michael Jordan)
4) ORDINANCE 2017-PP-S-1498, An Ordinance Authorizing the Sale, Donation or
Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook
E. Village of Oak Brook—Monthly Financial Report—April 2017
F. Authorization of Contract Change Order, to a Local Public Agency Agreement with IDOT
for the Beautification Project along 22nd Street and York Road (from Salt Creek to 1-88/I-
294 spur)
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda
with the exception of Item 6.A.1) and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
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7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.A.1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—March
and April 2017 - $20,176.09 (FYI 7—YTD - $83,310.51)
Motion by Trustee Manzo, seconded by Trustee Baar, to approve this matter.
Trustee Manzo commented about being billed for the red light camera matter after February 7`"
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 1 —Trustee Manzo
Abstain: 0—None
Absent: 0—None
Motion carried.
8. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Various Boards, Commissions, and Committees
Hotel, Convention & Visitors Committee—Appointments of Melanie Bradshaw and
Valentina Tomov
Motion by Trustee Saiyed, seconded by Trustee Baar, to confirm these appointments.
VOICE VOTE: Motion carried.
Community Enhancement Committee—Appointment of Valentina Tomov
Motion by Trustee Baar, seconded by Trustee Manzo, to confirm this appointment.
Trustee Tiesenga requested a status update from the Committee in relation to the McDonald's
property and other plans. Village Manager Ginex replied that John Houseal had been contacted,
and Development Services Director Kallien added that Mr. Houseal had made a presentation to
the Chamber. Development Services Director Kallien addressed Trustee Tiesenga's questions.
VOICE VOTE: Motion carried.
Plan Commission - Appointment of Rahma Hasan
Motion by Trustee Yusuf, seconded by Trustee Baar, to confirm this appointment.
VOICE VOTE: Motion carried.
B. An Amendment to Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook,
Illinois Regarding Liquor License Regulations
Motion by Trustee Baar, seconded by Trustee Manzo, to direct the Village Attorney and
staff to draft an Ordinance Amending Chapter 1 of Title 4 of the Village Code of the
Village of Oak Brook, Illinois Regarding Liquor License Regulations.
Village Manager Ginex gave an explanation of this agenda item regarding LeChar Nail Salon
wishing to sell alcohol. Police Chief Kruger provided additional information. Trustee Tiesenga
inquired about training and Village Clerk Pruss addressed his questions. Comments were made.
VOICE VOTE: Motion carried 4 to 2.
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C. Employee Health Insurance Update
Trustee Baar introduced the discussion and Village Manager Ginex stated that the insurance
rates would remain the same, that the dental plan was going to be switched from Lincoln
Financial to Delta Dental, and that the retirees would be moving to a plan under Hartford.
Brian Walsh of Vista National provided a PowerPoint presentation illustrating the insurance
benefits and costs.
D. Ordinances & Resolutions
1) RESOLUTION 2017-PL-IS-R-1643, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Insurance Benefits for Employees
Motion by Trustee Baar, seconded by Trustee Manzo, to approve Resolution R-1643, A
Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase
of Insurance Benefits for Employees, and direct staff to execute Agreements after
receiving final attorney review with B1ueCross BlueShield (BC/BS) of Illinois for Group
Health Insurance Coverage, Third Party Administrator (TPA) Service, and Stop Loss
Insurance for the Plan Year starting July 1, 2017 through June 30, 2018; and further
move to approve the staff recommendation and direct staff to execute an Agreement after
receiving final attorney review with Delta Dental & 1-80OMD for the Plan Year starting
July 1, 2017 through June 30, 2018.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
2) ORDINANCE 2017-BD-BOT-G-1104, An Ordinance Amending Title 1, Chapter 4,
Article B of the Village Code Regarding the Schedule for Meetings of the Village Board
of Trustees
(This item was removed from the agenda at the beginning of the meeting by President
Lalmalani.)
3) ORDINANCE 2017-BD-BOT-A-G-1103, An Ordinance Amending Chapter 4 of Title 1
(Administration) of the Village Code of the Village of Oak Brook Relating to Board
Agenda Items
Motion by Trustee Baar, seconded by Trustee Cuevas, to pass Ordinance G-1103, an
Ordinance Amending Chapter 4, Title I (Administration) of the Village Code of the
Village of Oak Brook Relating to Board Agenda Items.
Trustee Baar explained the reasons for this item and comments were made.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 1 —Trustee Manzo
Abstain: 0—None
Absent: 0—None
Motion carried.
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4) ORDINANCE 2017-TRVL-REIMB-S-1497, An Ordinance Adopting A Travel
Reimbursement Policy in Accordance with the Local Government Travel Expense
Control Act
(This agenda item was discussed after 8.D.5.)
Village Manager Ginex discussed the State travel reimbursement requirements for non-home
rule communities which goes into effect June 30, 2017.
Motion by Trustee Baar, seconded by Trustee Manzo, to approve Ordinance S-1497, An
Ordinance Adopting a Travel Reimbursement Policy in Accordance with the Local
Government Travel Expense Control Act.
ROLL CALL VOTE:
Ayes: 6 —Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0 —None
Motion carried.
5) RESOLUTION 2017- ENG-ST-PRJT-R-1644, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak
Brook and Civiltech Engineering, Inc. for Phase I and Phase II of the North York Road
and Harger Road Intersection Improvement Project
(This agenda item was discussed before 8.D.4.)
Trustee Tiesenga introduced this agenda item.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board award a
Professional Engineering Services Agreement to Civiltech Engineering, Inc., Itasca,
Illinois, for the North York Road and Harger Road Intersection Improvement Project
and approve Resolution R-1644.
Comments were made regarding this project and Village Manager Ginex discussed a feasibility
study regarding an underpass on Harger road for the bicycle path. Slides were provided.
Development Services Director Kallien gave an explanation regarding the project.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
9. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex discussed electric aggregation in regard to the upcoming
expiration of the Eligo contract. He then expressed his appreciation of all the work
Development Services Director Kallien has done.
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B. Village Clerk
Village Clerk Pruss thanked Development Services Director Kallien.
C. Trustees
Trustees Yusuf, Saiyed and Cuevas remarked about Development Services Director
Kallien's service.
Trustee Baar mentioned Barbara Howell and expressed his appreciation of Development
Services Director Kallien's experience.
Trustee Manzo stated that Development Services Director Kallien would be missed. He
then discussed a news segment on red light cameras. He inquired regarding the Village
Manager evaluation process, and also mentioned obtaining the un-redacted FOIA
response.
Trustee Tiesenga thanked Development Services Director Kallien, welcomed the new
Trustees, and discussed a police department press release regarding the planned protest
event and the demand for a $15.00 minimum wage.
D. Village Attorney had nothing to report.
E. Village President
Information Technology Director Fox mentioned the improvements in the sound system.
Police Chief Kruger discussed tomorrow's protest event.
Bath & Tennis Club Manager Thompson mentioned the opening of the pool this
weekend.
Fire Battalion Chief Marciniak remarked on EMS Week and the Joe Hartman Award
received by the Fire Department. He mentioned that the entire Department is now trained
in Advanced Life Support, and that the Department Annual Report is available. He
concluded with saying that Development Services Director Kallien will be missed.
Development Services Director Kallien thanked everyone.
10. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings
lawfully closed under this act, (2) collective negotiating matters, and (4) litigation pending
against, affecting, or on behalf of the village, or probable or imminent litigation against or by
the village, pursuant to 2(c)(21), 2(c)(2), and 2(c)(I1) of the Illinois Open Meetings Act,
respectively
Motion by Trustee Baar, seconded by Trustee Saiyed, to adjourn to closed session at 9:14
p.m.
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ROLL CALL VOTE:
Ayes: 6 —Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
12. RECONVENE
The open meeting was reconvened at 10:38 p.m.
13. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Yusuf, to adjourn the Regular Meeting of
the Board of Trustees at 10:39 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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