Agenda - 09/08/2009 - Board of Trustees (2)j� J
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BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARDROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, SEPTEMBER 8, 2009
7:30 P.M.
1. CALL TO ORDER
2. ROLL CALL
Election of a Temporary Chairman
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A, Accounts Payable
1) Ratification for Period Ending August 21, 2009 - $2,443,852.09
2) Accounts Payable for Period Ending September 4, 2009 - $ 446,831.86
Significant Items included in Above:
a. Legal Bills
1) Hervas, Condon & Bersani, P.C. — Legal Services — July, 2009 - $1,150.50
2) Hervas, Condon & Bersani, P.C. — Legal Services — July, 2009 - $6,090.50
b. DuPage Water Commission — July 2009 - $223,518.18
c. K -Five Construction — Payout 92 — 2009 Paving Project - $174,813.45
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d. Illinois Tollway — 1" Payment per Agreement — Reconstruction of 22nd Street -
$1,670,000.00
e. Prime Construction — Payout #2 & Final Payment — 2009 Drainage Project - Part A -
$5293.62
f. Oak Brook Area Chamber of Commerce — Overnight Stays Project — Second Quarter
Expenses - $15,000
B. Approval of Payroll for Pay Period Ending August 8, 2009 - $ 803,275.08
C. Community Development Referrals
1) Referral — NAI Hiffman — Oak Brook Promenade — Text Amendment — Zoning Ordinance
Section 13 -7 -3B
2) Referral — Village of Oak Brook — Text Amendment — Planned Development Regulations
3) Referral — Village of Oak Brook — Map Amendment — Planned Development Overlay District
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Snow Plow Services
E. Budget Adjustments
1) Sports Core — Maintenance Services
F. Ordinances & Resolutions
1) Ordinance G -898, An Ordinance Amending Section 6 -3 -6B. (Security Service Monitoring
Charge) of Chapter 3 (Automatic Burglar Alarms) of Title 6 (Police Regulations) and Section
10 -2 -513. (Security Service Monitoring Charge) of Chapter 2 (Fire Prevention) of Title 10
(Building Regulations) of the Village Code of the Village of Oak Brook, Illinois in Relation to
Increase of Fees
2) Ordinance G -899, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code
of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses
G. Monthly Treasurer's Report — July 009
H. Award of Contract — Tyler Technologies - Annual Financial Software Maintenance
I. Prime Construction — Change Order No. 1 — 2009 Drainage Project — Part A - $2,625.00
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Groth — 44 Windsor Drive — Variation - Driveway Gates
9. UNFINISHED BUSINESS
A. Taste of Oak Brook Event Report
B. Additional Budget Reductions
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d. Illinois Tollway — 1St Payment per Agreement — Reconstruction of 22 "d Street -
$1,670,000.00
e. Prime Construction — Payout #2 & Final Payment — 2009 Drainage Project - Part A -
$5293.62
f. Oak Brook Area Chamber of Commerce — Overnight Stays Project — Second Quarter
Expenses - $15,000 i
B. Approval of Payroll for Pay Period Ending August 8, 2009 - $ 803,275.08
C. Community Development Referrals
1) Referral — NAI Hiffman — Oak Brook Promenade — Text Amendment — Zoning Ordinance
Section 13 -7 -3B
2) Referral — Village of Oak Brook — Text Amendment — Planned Development Regulations
3) Referral — Village of Oak Brook — Map Amendment — Planned Development Overlay District
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Snow Plow Services
E. Budget Adjustments
1) Sports Core — Maintenance Services
F. Ordinances & Resolutions
1) Ordinance G -898, An Ordinance Amending Section 6 -3 -613. (Security Service Monitoring
Charge) of Chapter 3 (Automatic Burglar Alarms) of Title 6 (Police Regulations) and Section
10 -2 -5B. (Security Service Monitoring Charge) of Chapter 2 (Fire Prevention) of Title 10
(Building Regulations) of the Village Code of the Village of Oak Brook, Illinois in Relation to
Increase of Fees
2) Ordinance G -899, Ah Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code
of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses
G. Monthly Treasurer's Report — July 2009
H. Award of Contract — Tyler Technologies - Annual Financial Software Maintenance
I. Prime Construction — Change Order No. 1 — 2009 Drainage Project — Part A - $2,625.00
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Groth — 44 Windsor Drive — Variation - Driveway Gates
9. UNFINISHED BUSINESS
A. Taste of Oak Brook Event Report
B. Additional Budget Reductions
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-r -e s--
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public %meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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