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(n o "as a l4 a m m N M r a 0 5 w uurwao M fX W Q F- •-• Q O W t- b W F-- W F- w aoaaocW C� F- 1° ©UU►- at�aow�u 1 f I -'-a I ' { i I i I r I r I .w•+ I � I f I I ' m 9 � �. „ r , ., rr � d1 :� ' :'� � _gR jA F° k, ✓o ry � r. � 1� ii . � { A c Fog t• 4 S aC C I�� VILLAGE OF OAK BROOK QUARTERLY REPORT Department Fire and Community Development Quarterly Report: 3rd Quarter, 1997 Activity: Building Department Activity: Fire Prevention OCCUPANCIES INSPECTED 3rd Qtr. 3rd QM. gf YTD YTD %"-"- Number of Permits 1997 1996 Change 1997 1996 Change New 4 8 -50% 16 17 -6% Home Permits 3 0 300% 3 7 -57% Residential 92 92 0 190 181 5% Alterations 158 171 -8% 580 585 _1% New 1 0 100% 2 2 0 Commercial Permits 31 14 1215/6 74 75 -1 Commercial 71 80 -11% 204 251 -19% Alterations 4 11 -64% 18 28 -36% Total 168 180 -7% 412 451 -9% Number of Permits 688 740 -7% 2106 2388 -16% Estimated Construction 21,677,550 13,273,150 63% 40,889,100 35,747,025 14% Value 502 514 -4% 1393 1512 -27% Total Fees Collected 129,373 97,303 44% 284,337 247,778 15% Activity: Fire Prevention OCCUPANCIES INSPECTED 3rd Qtr. 1997 3rd Qtr. 1996 % Change YTD - `97 YTD - 16 % Chan e BUSINESS 90 140 -36% 374 554 -42% EDUCATIONAL 17 0 1700% 19 5 280% HEALTH CARE 3 0 300% 3 7 -57% INDUSTRIAL 0 0 0 0 5 -500% MERCANTILE 158 171 -8% 580 585 _1% PLACE OF ASSEMBLY 344 374 -8% 941 1038 -9% RESIDENTIAL (Hotels. O.B. Club) 31 14 1215/6 74 75 -1 HOME SAFETY INSPECTIONS 9 3 300% 27 13 108% STORAGE 4 11 -64% 18 28 -36% MISCELLANEOUS 32 27 19% 70 78 -11% TOTAL 688 740 -7% 2106 2388 -16% TYPES OF INSPECTIONS REGULAR INSPECTIONS 502 514 -4% 1393 1512 -27% CALL -BACK INSPECTIONS 106 149 -41% 437 660 -34% OTHER INSPECTIONS 71 76 -7% 239 187 28% COMPLAINTS ANSWERED 9 1 800% 21 16 31% TOTAL ENFORCEMENT DATA HAZARDS PERSONALLY ABATED 688 4 740 8 - 7 x -50% 2090 15 2375 16 •14°/O -6% VIOLATION ORDERS ISSUED 151 157 4% 494 507 -3% VIO ORDERS COMPLIED WITH 33 38 -13% 132 155 -23°x6 NO VIOLATIONS FOUND 339 340 0 896 944 99% PUBLIC EDUCATION 0 65 -100% 300 142 1 111% burrep doc revied 10/28197 (✓ fw.,........__. -.. ....� -•-.�- ,r +� 2 s , w+„'�"r�.e�f•."7">°. n,> + ".� m ', C VILLAGE OF OAK BROOK QUARTERLY REPORT - CODE ENFORCEMENT 3rd Quarter, 1997 Residential: Fou: new home permits were issued this quarter. The homes under construction are spread inrouehout the Village - one each in York Woods, Covington Court, Hunter Trails, and Merry Lane. Several new home applications have been submitted. The number of new homes is expected to exceed 20 again this year for only the third time since 1 989. There were two home demolition permits taken out. At this time, new homes we not proposed for either of these locations. Commercial: A major renovation was started this quarter at 814 Commerce with renovation estimates to exceed $2,500,000. The foundation for the new building at 820 ,torie, Radiological Society of North America,, is in and framing is underway. Oakbrook Center update: The Pottery Barn has moved over to the old Brook Bros. space and has done major renovation. The Woolworth Company has taken over three stores on the upper level of the Nordstrom's wing for its Foot Locker stores, with an estimated renovation cost of $900,000. The Clubhouse Restaurant is progressing, with an opening date projection in December and the Wildfire Restaurant has begun construction in the former Claim Company space. 3rd qtM '� tea': =,t ��'r;��. � _' �* ._ .._.��4..r< ,.. -. -- -� ¢ - .� ,t�,c�.,.�s., .-ri.s: `�^, r �rk`°'s,-��.� -�,� ' . "et'� � +,Y „ -,. tea- • -- ,t,t.a "r+Ca�"" wi'�' fir- ?�; at " ^_ E. tea' < "'.s' !iw x e_ Ln xr.uvc:�Fibyw „s,v �itira,fii 1 l� • 1500r- yn 111-0 :5 t! 10 100 �eT VILLAGE OF OAK BROOK QUARTERLY REPORT DEPARTMENT: VILLAGE COMMUNICATIONS QUARTER: THIRD 1997 The following is a list of items that occurred during the third quarter of 1997. Equipment modifications and improvements Moved the 911 switch into the communications room, for easy access for Communications Operators in case of an emergency Removed old, outdated equipment from the radio panels, wires, etc Added and updated several fire and burglar alarms reflecting new home owners, management companies, etc. and took off -line several alarms from the board for residents /companies that have moved or closed Staffing and- Personnel Hired and trained 2 Communications Operators who will be performing full dispatch du lies early in the fourth quarter Promoted and welcomed Gail Peterka as the Communications Supervisor and began the process to fill the vacancy left by Gail Communications Operator, Scott Warren, received a letter of appreciation for concern in reference to a Special Education student IMPININ low Volume, Indicators VILLAGE OF OAK BROOK , Y ��� ' �' , " QUARTERL R REPORT Warrants 43 21 Department: Village Communications Center 84 Quarter: Third 1997 Subject Calls for Service 100% 7 6 14 °% 'la iT 3k le ice. t xi Yy ri R'' rk l aL h� 7T" u -50% n w -10% Stolen Vehicles Y y 9 - 125% 17 Police calls dispatched- 2733 2559 6% 7677 7381 3% Fire calls dispatched 317 196 Stolen Firearms 38% 1 733 606 17°70 EMS calls dispatched 286 241 20 15% 250 722 679 5% Total calls dispatched 3336 2996 0 10% 0% 9132 8666 5% 911 calls received 2112 1657 4096 21% 5676 3281 33% Radio Transmissions 21453 21094 _2%1 637671 66111 -3% Program Alarm Statistics Y^a<�` + N Burglar Alarms activated 576 661 -14% 1848 1780 M9% Fire Alarms activated 100 63 370% 212 192 Line Trouble Burglar Alarn 110 85 22% 188 147 21% Billed Alarms 341 320 6% 950 855 10°% Alarm Tests - Working 828 * 1 2596 * Data not available in comparable format Program LEADS Entries Volume, Indicators , Y ��� ' �' , " mom Warrants 43 21 51% 118 84 28% Missing persons 2 0 100% 7 6 14 °% Gan /Parole Contacts 8 12 -50% 38 42 -10% Stolen Vehicles 4 9 - 125% 17 22 -29% Stolen License Plates 5 6 -2% 16 20 -25% Stolen Firearms 0 1 -100% 2 2 0% Stolen Articles 35 20 42% 250 91 63% Stolen Securities 01 0 0% 0 0 0% Total LEADS Entries 97 69 2- '80/. r 4481 267 4096 tILLAGE OF OAK BROOK 0 Pop 1 of 1 0 r. PA) Aj Ppotr ENGINEERING DEPARTMENT QUARTERLY REPORT JULY - AUGUST- SEPTEMBER 1997 Subdivision Celozzi Subdivision Oak Brook Lakes Subdivision Covington Subdivision DEVELOPMENTS Status No construction work Awaiting re- submittals of corrected As- guilts. Improvements completed and accepted. Westchester Park/Sports Core Subdivision Meeting with residents. Diepstra Subdivision Sanctuary Subdivision Wegner Woods Resubdivision Montalbano Builders, Inc. Sub'd (2 lot) Parks' Subdivision McGoldrick's Resubdivision Adams- Breakenridge Subdivision Residential Building Permits Issued Commercial Building Permits Worked On Utility Permits Issued Right -of -Way Permits Issued Land Modification Permits Worked On Water Service Requests Worked On Awaiting submittals from applicant. Plat signed. Plat signed. Awaiting submittals from applicant. Plat signed Plat submitted and under review. Plat submitted and under review. PERMITS 1997 1996 This Quarter Year -To -Date This _Quarter Year -To -Date 6 18 9 18 9 '12 4 10 6 20 4 20 21 35 10 24 3 7 3 12 3 5 2 5 M r5 N 0) m Q z W 2 CL W 0 0 z LU z 0 W ON W m 0 LL 0 V J_ I- 0) CD T— cr- W me G Lu `an V/ D a LLI J W 4 D F- w 0 w w H F- W i w a- J F- a U O 0 a m O d C N C G O d 0 N N d -C Q rn c W G + Y a 8 �' c c� _o m w E m E ' m CL a (0 CD a c a m LL iatMO� O cx vi y,. N� c +m C : O C c u m U cn c - .d m -M "a m o 'O O U 2 E 'p j p 2 N N 0 m O U- O +p -- E � O 'O g O E U C 'n vN O U 7 d c 2 U fl O U m 3 a 3 Q m o �- 2 w x CL C h U t G m Cj O m O N LL a >O m co Cl N.h YI M C O O 0 E U °) w to ti m rn OM G O :3 i N O co CD G O co co rn � M a M .O. M m O _ � e 4 O 1m CN M to co O I- O O st O d r M r (V N Ui r= dN 00 M CD U �a to 0 m (D ti rn M to N N F- m N a (O �Q S Op O 0 0 O O O O 00 O O C C N M c to O f0) co M Q) r G M U. m tOA 69 Efl 2 iy t� Vi ti? �O �O p� a (AO OOiC) c rnO m e g A to 7 app= epp= it) 10 r r r v- O W �O CO co co Q co 00 00 N m W m m a c p o a m m E o. E IE v N m : c. m c ` E Q- rn 'c o u rn c 0 °' a e Nrj 15 m G N N m N 2 r " o o c oo L c N C open. �� oa 47 ?r. M Q, c a n �, c o tr o- G o uac) CL ti c o ►�� n L o cwc)gwU �, NwU N V' co 0 N a Z LLI cr- CL w z FE LJ z a w /O V in Y O U- 0 V J_ rn rn W LLI a W f" D Q F- O CL uj J 11! 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A E CA a ^~ a O 9 A Q a c0 �rn c co 8 } m a Q�M O N C 4f.(D.. C o C o �j d cx `' E {per �7 Am Q 11 N m > f� N cc[= == y o E W n - �� E co 0 C w Wa Z zr C J iA a °D § rn W m N W r it p ^ a � Q r rn �j C N N v r- W- Q o. A E CA a ^~ h •� a� O 9 A Q a c0 �rn c co 8 } cx `' E �� m a= 2 2° o W o ro N 8 E L c rn o �-0 4, =O ��' a u� to ELM oco�Oa E EENm vg 1� r D F c atS O m `_ s a� 3 CD rn a�- ' a a C SAO 0 vl O .08x of % .n18 A N 8 w .a _8 n N oV' »-g °d`� -�-�° 3 _o N LU o 3 r m 6. o ya�0CL F" a x Omm aai a;g N C 0=a� 0m pN FZBECE Q,'�n0 �NC4E �g W ° Cl) H ? 6A H �' � � `AA m Q (.,. W C o ��C4 `4 o z ui N y D m h- in .. _ nC 4 m V - d) ch p m I- C cn rn C o c - W n - �� E co 0 C w Wa Z zr C J iA a °D § rn W m N W r it p ^ a � Q r rn �j C o m WIC ��' CD co fn H r N w .a 4) chi N N C14 C6 •- o a 0 o S �g � ° Cl) H ? 6A �' � � `AA m Q cAcA ��C4 `4 o N y m h- in .. _ m V - d) ch p m I- C cn rn C o c CL �(pp lL S tS N J a w Q N c C C' o Of C C a wti rw0 0wU a°1W rr oU � � „a , "� re” *,4 r �. ,110'11S ., `;. Na x Vfi 1 s b .4rR- 1 o --Xrr )Iq-7 Department: Finance Third Quarter Highlights Village of Oak Brook Quarterly Report Quarter: Third, 1997 • During i,ie third quarter of 1997 the 1998 -2002 Five -Year Financial Plan was completed as well as most of the work on the 1998 Municipal Budget. The draft 1998 Budget is scheduled to be distributed to the Village Board on November 7, 1997. • We continue to remain right on target with the conversion schedule to the new Pentamation software. A brief update as to our progress: General Ledger- preliminary training has-taken place and we have already converted both our organization chart and chart of accounts to a new structure which will result in reducing our current 12 digit account number to 7 digits. In addition, we have converted two years of historical information to the new numbering system in order to provide camr ar Aive data for both the budget and general ledger applications. Budget - this application is live and fully implemented for the 1998 Budget. For the first time all department budget requests were entered directly on -line using our new computer network. This new system has worked very well and has substantially reduced the amount of paper used to support budget requests, as well as reduce the Finance Department's time required for data entry. Payroll- most training on the new system has already taken place. We have established all of the tables required by the new system and are currently entering all of our employee information into the computer in preparation for running a parallel payroll during the week of November 3, 1997. We have accomplished the Village Board objective regarding the RFP for securing audit services for the years ended December 31, 1997, 1998, and 1999. The firm of McGladrey & Pullen was approved by the Vimage Board on October 14, 1997. • Staff has attended several outside ti pining sessions regarding the following recently adopted legislation: - portability of police pension fund service credit between Illinois pension funds. -an early retirement incentive program through IMR.F. -a program which would allow IMRF employees to buy up to 2 years service credit for time spent in the military. - expanding the investment authority of Police and Fire pension funds to allow up to 35 %, investment in equities. Staff objectives rcgarding each of these items will be included in the 1998 Budget. n ra � A ■/`e CYL. 4) Q c t co w CL w SCD Z ® GRIND C LL 0 40 co 00 I~1 Ocow M C* ' N O� Q.. N 00 0 'l M CY A N A) f N d�app �G M M OODD W_ sit q t7 N N co m � 6 tLn O co ~ C CD O 8 M co ~ co LO O to � r0 � OD d;, M � V' d? N Gp p (D N N e ! C tT CN - O r 0r 0 U N fOw .N� h N 0 t 0 C to .... .� Q •' � N tf1 6% I- • co r C1 C) O O C) Lo O A r- O N O r O to OQ et O t0 O O N N +- N m ONO .��- ti N � �- M -- MM ti r > �- ii ' C'7 r �j O N o 2 �` m LO � P M y� OD pp co N O OD M r co M t�9 P �:/) Le w � 'M O O 1- O M N co C) O N OD W P• r tll N tq Id N 14 N CL M is t0 O O �O 0 C) OO 9 O N O M C) OD N A to r eD P Iii N N ti o c c to M M N r W CO V r h N N .m � CD N N r P- 2 co tol9 r `O 0 CO (A d� P C) 1- N OMD h ONO N 1+ Cl) =: O 0 .. N N O O et `t r m O N v P N G�rpp O Vy M P N 00 O ti •� CO r r � � co .� _ ..► to Q�0) N N O imn O OD �Q LO I- O t1� tf M co M CO) tOA to M to N to cm IV N N 0 >+ 75 I- t1) N O N to N to N w- tp r in EA U) N tA r ��pp 1C� P- N O IN r 0) t0 r m C OHO_ r N N et N fh f+ � N E chi ct (DD �t cD 0)i O P M N v= C) r N W � Wb i.o 0 J Q © 1.. CL 2 O �+ 1.. .a.. Q. E O V i r � 00 � N C� � M 1►� tA, t E O N *- O P ��"" r cONpO qD hP. w' M OD to 0 Ul le41 iH 49 carpi X39 % e 9 cdG� M Cri cco 00 N N M O d' t sM� � cO� O 00 ` CO.! Ln fly cco M N Clq ©t NO c ew In CV •- N N C) 'et It M M 01 Vl 0 06 w N tN ti 0 M O > C r .� C% P N M! 61% tC7 u? U) N +°• r N N Ln WI, " f!i M co . COD to 000. tn • W .M- N Cori P 00 N p P N Cri X17 uA W � � gn P � d• M rn P o � N h N M C, M ti M pM N � y o O N 0 � aD MM C0 +- to cd ,w �7 cn I- (A P N �t N C P In 0) W C� h- � N CO M pm 00 CO co 0 cq P C% N C 4P! 0 ® �i tn ti N 0 O O coo i N d0 f r r CA Q LO P t!) tN N m C M v } � � Q i 77 Nx`yy7' +ys 5D- 5OT-- M i 'V /'5 U P'Oe le -r VILLAGE OF OAK BROOK QUARTERLY REPORT Department: Fire & Community Development Quarterly Report: 3rd atr 1997 Activity Enureenev Medical Service Activity: Fire Service $ 31d t x loss- $ 4,050.00 '° � �� Yffi town A.L.S. Ambulance Calls 135 104 30% 334 323 3% B.L.S. Ambulance Calls 151 137 10%k 388 356 9% Mutual Aid Provided 10 7 43% 36 24 50% Mutual Aid Received 18 _ 10 80% 48 29 66% Avg Response ♦ Ambulance 3.61 4 .10%1 3.75 4 679 ♦676 6 °� Total E.M.S. Incidents 286 241 3% 722 Activity: Fire Service 'Data Not Available Activity: Tollwa False Alarm Ambulance Total Revenues Revenues $ 8,450.00 $ 31d t x loss- $ 4,050.00 '° � �� Yffi town Still Fire Calls 93 67 39% 239 215 11 % Full Still Fire Calls 82 67 22% 182 196 •7% Box Alarms 32 11 191% 76 39 95% Extra Alarms 0 0 0 2 i ooh: Ambulance Assist on Fire 110 51 116% 236 153 54% Dollar loss • Fire 9,860.00 $5,650.00 15% $ 34,860.00 • Avg Response Time- Fire 4.3 4 5% 4.4 38 16% [Total Fire Incidents 317 196 62% 608 603 1°/0 'Data Not Available Activity: Tollwa False Alarm Ambulance Total Revenues Revenues $ 8,450.00 $ 14j300.00 $ 4,050.00 $ 3,400.00 $ 58,492.33 $ 67,219.00 $ 70,992.33 S 164,069.00 84,918.00 &/ Revised 10178197 •41% $ 14,150.00 $ 31,250.00 •55% 19% S 8,010.00 S 7,450.00 8% ♦13% S 153,670.13 1 S 164,069.00 ♦6% •16°% * 175,830.13 202.769.©0 23:% .„ l ut.a' 4a y fpr' Aw- VILLAGE OF OA OOK QUARTERLY REPORT- FIODEPA RTMENT 3a° QUARTER, 1997 Statistics Oak Brook Fire department responded to 317 fire /rescue * related emergency calls and 286 emergency medical calls during the third quarter of 1997. A more detailed breakdown of the calls is attached. `For purposes of reporting, emergency calls are broken down into the two primary categories of Fire and EMS. It should be noted that this does not represent 317 fires, but simply 317 responses to fire and/or rescue related emergencies which can include fires, fire elarms, car accidents, hazardous materials incidents, confined space rescue, etc. Fire /Rescue Protection and Emergency Medical Serv!ces Five students were certified in CPR during the third quarter of 1997. Of the 60 quality assurance surveys which were sent to patients who were transported by our Oak Brook ambulances during the second quarter' of 1997, 20 were returned. The overall service rating by respondents was 9.7 on 10 point scale, with 10 representing the highest rating. *Second Quarter results are reported in Third quarter due to respondent lag time. In the survey respondents are asked to rate the emergency medical service they received in the following six categories: ambulance response time, appearance, professionalism, and courtesy of paramedics, quality of emergency medical care, and condition of ambulancelequipment.) -' �";'Ft�`�°a"x',"r �rtH n,"c. <3;h�;y tk�v tro .;; ..�s u � �,g� � rxM1yr ; ys^ «� .. . •.x e � ZOD - boT- rn i ,�J :5 v Pe) P..r 0#474- 10-a .1977 Village of Oak Brook Quarterly Deport Department: Information Services and Purchasing Activity: Information Services 2 Quarter: Third, 1997 Departmental Activities Pro'ect Quarterly Activity P Staff training Training on the IRIS- Office suite of applications continues in -house by a training consultant as- needed. Training on the Pentamation and Smyth System software moaules is provided by the respective companies, both in -house and at company locations. Technology Plan update 1998 Technology Plan adopted by Village Board on August 26,1997. Web site creation Qualification statements received from design firms on September 30, 1997 Interviews scheduled for the end of October. Tech Team staff is developing the website content. User support The Village's ambitious program of adding new information systems and equipment requires an increasing level of user support and system maintenance. Our in -house resource (one person) has recently been supplemented with a part -time contractor through the end of the year. On a more permanent basis, we plan to hire part-time employee(s) until such time as we are either able to manage the service load with our single full -time staff person, or decide to hire additional full -time help (decision to be made in 1998). INFOSY&Status.doc 10123/97 11.54 AM 7 I'M 1 iT�'", 1r�^ga +�]` Y\ Village of oak Brook Quarterly Report Department: Information Services and Purchasing Quarter: Third, 1997 Activity: Purchasing Comparison of Department ExRenses and Cost Savings Purchasina Department Costs $145,350 = Half of Total Expenses - Program goal is for cost savings to equal at least 50% of Program costs Savings Wholly or Partially Attributable to Purchasing Policies and Program Activities Projectlttem Description Total Vendor or State /County Bid Actual Year Expenses 1994 $117,750 1995 $59,889 1996 $63,995 1997 $49,065 $145,350 = Half of Total Expenses - Program goal is for cost savings to equal at least 50% of Program costs Savings Wholly or Partially Attributable to Purchasing Policies and Program Activities Projectlttem Description Department Vendor or State /County Bid Date Net Savings 1994 Total $ 87,512 1995 Total $ 132,299 1996 Total $ 388,364 1997 Golf carts (4 yrs) Golf Boylan Sales - Yamaha (bid) 3126196 $ 17,011 Water meters Public Works Water Pro (negotiated sole source) 1114197 $ 2,610 Squads (2) Police Anderson Brothers (Sub. Purch. Coop. bid 1/14197 $ 2,440 Detective van Police Royal Gate Dodge (State bid) 1/14/97 $ 2,627 Watermain - 1997 project Engineering Vian (bid) 1/15/97 $ 38,408 Paving - 1997 project Engineering Callaghan (bid) 2/26197 $ 199,655 Cart path paving Golf Course Meyer Paving (bid) 3111197 $ 41900 Green covers 112* f Course Lesco (quote) 3/17/97 $ 437 Crack sealing - 1997 project Engineering Midwest Tar Sea!er (bid) 3/26/97 $ 15,979 Grounds mower Golf Course Martin, Illinois Lawn (bid) 3126197 $ 1,834 Uniforms Police Multiple vendors (bid) 5113197 $ 3 000 Herbicide Public Works Consery FS (tag -along w/ S.0 bid) 6/13/97 $ 149 Pagers Ail American Paging (quote) 6/30197 $ 510 Compensation study Administration Hay Management Consultants (proposal) 9/1147 $ 2,000 Ambulance Fire Foster Coach Sales (bid) 9/3/97 $ 986 Workstation furniture Engineering Hendricksen & Co (bid) ' 9/10/97 $ 775 WORM XLS 1997 o Kapff 23-Oct-97 Gross Savings 11 18 AM Half of Purchasing Department Expensesa Net Savings _. , S 901,496 , , 13D -Bo-r. MI IV/'5tj Po Pot r qq OAK BROOK PUBLIC UBRARY 111: OAK BROOK ROAD OAK BROOK, II,I_IN {_'1S 00521 -2271 111-I0NE 630 900-22221 I,AX 634 9()0,01 0 October 23, 1997 TO- The Village President and the Board of Trustees FROM: Ruth A. Martin, Libraryy Direct SUBJECT. Third Quarter Report I am unable to attend the Village Board meeting on October 28, 1997 as I will be in Springfield at the Illinois Library Association Conference. Consequently, I will not be able to present the third quarter report for the Library. The written report is attached along with a memo explaining some of the characteristics of the statistical reporting from our new Dynix system. Transaction accountin j is very different from the previous system. I regret that I wili not be at the Board meeting to answer questions. Please feel free to call me with questions at 990 -3006. x e _ - -_ �t3� ✓ AaS� OAK BROOK PUBLIC LIBRARY 1 112 OAK BROOK ROAD OAK BROOK, ILLINOIS 60521.2272 111-1()NE. 630 990- 2222 FAX 630 990-0170 QUARTERLY REPORT Third Quarter, 1997 « The third quarter marked the first full quarter and a total of four and one half months of operating on the Dynix software. As noted in the second quarter report, indexing, peripherals and additional modules will continue to be added for several months. Essentially, the system is working very well. The learning curve for staff is still fairly steep as changes occur daily While staff would like all installation and indexes to be completed, they and Library users Gre very positive about the improved capabilities. • The shelf list was closed in July. The shelf list was the last card catalog maintained in the Library. • The OCLC cataloging interface was installed which allows staff to upload Oak Brook's OCLC catalog records directly to the system computer. This makes it possible to get a bestseller from shipping box to the Library shelf in less than a day. « The UPS strike made it impossible to enjoy the euphoria created by the OCLC interface. The three week strike affected workflow and the provision of late summer bestsellers. The backlog which accrued in the two weeks after the strike has been cleared up. • PC Reliance, the back -up software for Dynix, was delivered and installed. Although local power failures occasionally stop all computer work, Dynix has not been down yet. • A "Consumer information" notebook was created which houses articles on products that are often asked about, but on which consumer information is difficult to find. Library users may borrow this source for in- Library use. This value -added service is appreciated as it saves the Library user's time. There may be an abundance of material on a product, but little of it is truly evaluative in consumer terms. Professional librarians who are trained in knowledge management identify and collect materials which specifically aid they consumer in making the best choice for him or her. • Third quarter brought a concentration on developing the Library's video collection. New video storage shelves were added. Reference & User Service and Youth Services staff developed the collection. The Technical Services staff cataloged, classified and processed while the Circulation staff set up an attractive promotional display. A video list is available for visitors to take home. • The summer reading program was very successful with 140 Oak Brook children representing 22 schools reported reading 4,330 books. Thirty -nine readers were named to the Reading Hall of Fame! Next years theme has been announced: Dive into books! The State theme offers programming creativity and another opportunity to share excitement and summer reading enjoyment with Oak Brook's children. • Volunteers gave 175 hours of service during the third quarter. Many of the summer volunteer hours were given through the Youth Services " Volunteen" program. One of the tasks volunteers worked on was relabeling the general fiction collection in a more user friendly manner. The new labels are clean, clear and complete resulting in more accurate shelving and easier access for borrowers. • A public telephone was installed in the Library entry way in response to many requests. • Programs have been announced in monthly reports. • The statistical data is attachp(4 including a memo explaining the reporting changes staff has noted since migrating to Dynix. • A final note: The Library staff, of course, was very disappointed that the third quarter ended with an adverse ruling regarding the construction of the new library building. The staff appreciates the Board's encouragement and its continuing efforts to provide an adequate facility for the public and for the staff. �, Rj Oak B k Public Library Activity Data - 47,1996 1997 1997 1996 1996 % change % change 1015101 3d Qtr YTD 3d Qtr. YTD 3d Qtr. YTD - Circulation *Total Gen. Nonfiction 2924 8264 2356 7513 24.1% 10.0% *Total Gen. Fiction 2572 7553 3371 8242 -23.7% -8.4% *Total Juv. Nonfiction 1336 5228 2251 5716 -40.6% -8.5°% *Total Juv. Fiction 3860 11739 4404 10145 -12.4% 15.70% *Total Nonbook Circ. 1339 3877 1463 2954 -8.5% 31.2°% *Total Circulation 12031 36661 13845 34570 -13.1% 6.0% *Av. DI x. Circulation 148.5 144.9 170.9 143.4 -13.1% 1.0°% 015101 - Borrower's Cards Issued *Total Resident 139 526 175 583 - 20.6°% -9.8% *Total NR 15 32 12 32 25.0% 0.0% *Total Cards Issues! 154 558 187 615 - 17.6°% -9.3% *Total Cardholders 6055 6055 5769 5769 5.0% 5.0% 016201 - Newly Processed Materials *Geis. Nonfiction Total 348 1129 348 1170 0.0% -3.5°% *Gen. Ref. Total 207 654 177 467 16.9°% 40.0°% *Gen. Fiction Total 178 584 123 512 44.7°% 14.1% *Juv. Nonfiction Total 159 506 122 703 30.3°% - 28.0°% *Juv. Ref. Total 16 152 50 79 - 68.0°% 92.4°% *Juv. Fiction Total 360 796 282 841 27.7°% -5.4% *Nonbook Total 334 443 90 270 271.1% 64.1% *Newly processed total 1602 4264 1192 4042 34.4°% 5.5% Items reclassified 217 870 413 511 - 47.5°% 70.3°% *Total withdrawn 421 609 707 1465 - 40.5°% - 58.4°% 'OBPL General( #Items) 24061 24061 21888 21888 9.9% 9.9°% 'OBPL Juvenile( #Items) 19835 19835 18365 18365 8.0% 8.0% •OBPL Total Items 43896 43896 40253 40253 9.1% 9.1% 015301/015401 - Reference Transactions *Directional 1225 3866 1226 3396 -0.1% 13.8% *Reference 2214 6715 1375 4405 61.0°% 52.4°% 'Total Transactions 3439 10581 2601 7801 32.2% 35.6% •Av. Olt. Transactions 42.5 41.8 32.1 32.4 32.2% 29.2°x6 015301/015401 - Programs V Program Bess, offered 22 66 16 58 37.5% 13.8% `# Attendees 215 881 187 694 15.0% 26.9% c.-ka --_- ° • � ? ter °a ' ��, "_ ;�'�.` ^; T.r �� ro5 a;yx �' V 0 Statistical Data: From Geac to Dynix The statistics generated by the Dynix system created a mini -panic among the automation cluster libraries. Many transactions which were previously tracked through a circulation check o,at procedure are now tracked by changing status of the item in the computer. The result is an apparent drop in circulation. In the Geac system, missing materials were checked out to "Missing", reclassifications were checked out to "Tech Processing ", etc. "Missing ", "Tech Processing ", "Lost & Paid" and other actions were identified by patron barcodes. The Dynix system does not treat "Missing" as a patron, but rather, as a status which sets the item outside the circulation system. If the item is checked in, is automatically returns to the circulation system. Status lists may be checked at will to determine action on their current contents, but there is no back file of what has been in a particular status once an item has been removed from it. Library records document 898 items checked out on Geac during the third quarter of 1996 that staff knows would be status changes in the Dynix system. The 898 items are identified through our storage and reclassification statistics. The Library does not keep statistics for mending, missing and other technical processing actions. The estimate is that third quarter -1996 circulations would be diminished by approximately 950 items if the Dynix parameters were used. Statistical comparison will be inaccurate and probably misleading until there is a full year of Dynix statistics to compare against. Until May 9, 1997, Geac parameters were in use. Between May 9 and May 19, we have incomplete estimates as a system call "MiniCirc" was in use during the data migration. Since May 19, all statistics are using Dynix parameters, however, the software modules are being installed over several months. Changes occur in what and how transactions are counted as modules and indexing become more complete. As more of the system becomes functional, staff will continue to learn how to interpret the reports and adjust the type of reporting given to the Board. The current system, when we understand all that it is telling us, should give us more accurate information about Library activity. Please bear with us while we learn the new software. I will be happy to try to answer any questions Board members have regarding the change to Ameritech Library Services Dynix software. Stop in to the Library or call me at 990 -3006. 1 will be back in the Library on Wednesday evening. DR oT. � d N 51 � o °r DATA - ,® - a -),3q' ,� .. - � � .,� - � ,�'� -� � • � �, � , - r,�, ,';,ass" ,�. � ; � - � ;� a� OF o Coun►t�' VILLAGE OF OAK BROOK K B I'll 00K, ILI I N 0 1 S 00,5_ I - 2 255 00 C MEMO October 24, 1997 TO: President Bushy and Board of Trustees FROM Tom Hawk, Director of Community Development , t SUBJECT: Planning and Zoning t2 uarterdy Report - Third Quarter 5997 Due to last weeks upgrading of my computer and numerous software programs used, I do not have a printout of the Planning and Zoning Database Activity Report for you this quarter. Petition activity is low at this time, although we are working on several pending petition issues. Following are several items that may be of use to you. Comprehensive Plan/Zoning Ordinance Update Special meeting with the Plan Commission on November 20, 1997, at 7:30 p.m. — Oak Brook Bath & Tennis Club. All Board members and most of the Plan Commission members can attend this tentatively scheduled meeting. Please confirm the scheduling of this meeting at your October 28, 1997 meeting. Cellular One Telecommunications Facility on York Road at the York Tavern address. The Plan Commission hearing on this issue was continued to their November 17, 1997 meeting. The Village consultant has not yet received Cellular One proposal to review. 3824 York Road. As we reported to you recently, the property is now in a relatively orderly condition. There is a contract for purchase of the property and we expect a petition to be filed soon. Placing this property back into use with an attractive development would certainly be beneficial. 11 A, 777--T' 477 October 24, 1997 Board of Trustees Planning and Zoning Quarterly Report Third Quarter 1997 Page Two • Dlepstra Subdivision - 2417 36th Street This two-lot subdivision that we have been working on for several years may actually be nearing the recordation of the plat. The sanitary sewer has been has been constructed and the plat is undergoing final detail clean-up. Please call me if you have any questions or comments. TRH/gp, Attachment 10 .- _ ' a. .,,?.. ,yn VILLAGE OF OAK BROOK Department: Police Quarter: THIRD 97 ProaramiSubiact! Crime Statistics l\ ` , � \\'�,� l \\ \�y�.1/yyQ�,(/{{.��/' iyiyyy`�l�Iy��`/yYp; /yam jj• \ 1 yro fool x� Total Criminal Offenses 305 304 0% 931 999 •796 MuderNoluntary Manslaughter 0 0 0% 0 0 0% Criminal Sexual Assault 1 0 100% 1 0 100% Robber 2 2 0% 8 4 100% Aggravated Assault/Battery, 15 11 36% 45 38 18% Bu lary /Breakin & Enteri 11 4 175% 42 24 75% Theft 173 158 10% 527 487 8% Motor Vehicle Theft 4 8 •50% 16 23 -30% Arson 0 1 -100% 0 2 •200% Other Criminal Offense: 99 120 •18% 292 421 .31% Criminal Arrests 75 82 •9% 264 235 12% Criminal Offenses' Solved 157 251 -38% 581 633 8% Juvenile Contacts 57 54 6% 189 143 32% Village Ordinance Arrests 27 69 -61% 139 151 .8% Property Reported Stolen $283,676 $374,896 -24% $1,045,548 $1,051,515 -1% Property Recovered $36,175 $38,725 -7% $194,3551 $175,444 11% Property Damaged $22,567 $22,399 Al $45,636 $96,639 -53% PraaramiSubiect: Traffic Statistics lYtkm 18d %004 3rd ate` issi 11rd Qt'r f x yro fool x� Total Accidents 328 256 28% 947 668 42% Hazardous Moving Violations 993 984 1 % 3115 3319 •6% O.U.I. Arrests 14 18 •22% 53 45 18% Written Warnings 334 266 26% 867 902 •4% ,Parking Tickets 6081 647 •6% 2126 211 0 1% Drtinr.milela ki....- 0 Alarm Ct2tietir4 Prnnrnm1QnhinPt- niMan (COUNTY -WIDE) .`��� ,`�� mar Ott `� ` Jal � _;, 1897 Yla I Fire Alarms Activated 101 64 58% 213 193 10% Burglar Alarms Activated 576 661 •13% 1848 1780 4% Line Trouble Burglar Alarms 110 85 29% 188 147 289 Billed Alarms 319 1 309 1 3%1 9281 845 1016 Prnnrnm1QnhinPt- niMan (COUNTY -WIDE) .`��� ,`�� mar Ott `� ` Jal � _;, ' �� tT ;tf 13 DuM - Cases Initiatud 40 55 -27% 138 184 -25% DuMe - Drug Seizures 56 73 -23% 165 230 -28% DuMe - Arrests 32 333 -90% 97 120 -19% DuM - Weapons Seized 17 0 1700% 24 32 -25% DuMe ' - Vehicles Seized 6 5 20% 37 24 54% DuMe - Value of Drugs Seized I $ 871,4061 2,456,404 1 -65% S 3,236,935 $ 4,18;,327 -23% PrnmamiRnhipct- PnhGr_ RplatinnsiCrime Prevention ICOUNTY -WIDE) freilrtdc8 nc� O � _;, " ;tf 13 School Presentations (Hours) 18 13 39% 62 56 11% Attendance - School Presentations 300 285 5% 1746 1475 18% Community Presentations (Hours) 42 34 24% 106 52 104% Attendance - Community Presentations 430 260 65% 1095 510 115% Special Events 10 6 67% 18 13 39% Association Meetings 15 11 36% 30 41 -27% Training Hours - Professional Skills 1116 160 598% 2256 600 276% Training Hours • In House 97 50 94% 302 423 -29% Training Hours • Required Operational 229 367 •38% 994 783 27% Total Personnel Hours in Training 1 14421 5771 150%1 3552 1806 97% _ �x� � ,.... _ ,. � _ _ � � � a � , K ,,,z - A — <, ..� � , .per s � _ .. � = ,. r : `;"x� . � -�r., �~- �,�_ ;� •�, :��� i VILLAGE OF OAK BROOK/POLICE DEPARTMENT THIRD QUARTER REPORT 1997 CRIME STATISTICS: During the third quarter of 1997, there has been an increase in thefts due to burglary to vehicles. Taken in these burglaries are spare tires and cellular phones. These thefts have occurred in the commercial and residential areas of Oak Brook. In a number of cases the victims had left their vehicles unlocked and cellular phones in plan view. The Oak Brook Police Department put out a press release to resident and business personnel remanding them to practice skillful crime prevention techn,.ques. TRAFFIC: The number of DUI's have decreased this quarter by 22% but the year to date figures have increased by 18 %. ACCREDITATION: The Oak Brook Police Department was officially awarded Accreditation status by CALEA at the Cincinnati, Ohio Conference on July 27, 1997. The process included: intensive review of pertinent literature; preparing draft policies for consideration by the Department Accreditation Team; discussion and modification; tentative approval; field review and comment; draft refinement by staff and final approval and issuance CRIME PREVENTION / PUBLIC RELATIONS: There was a small increase in'School Presentations and hours due to meeting with 3'd grade students to discuss safety issues. The increase in Community Presentations and hours was due to BASSET Training Seminars and increased requests for corporation safety seminars Association meetings increased due to several Red Ribbon Rally committee meetings preparing for the October 190 event. All of the DARE officers from 5 communities; Burr Ridge, Clarendon Hills, Hinsdale, Oak Brook and Willowbrook were ,present. The DARE Car was requested for various police displays and car shows during this quarter. The car was seen at the Burr Ridge "Cruisin 66 Fest ", 171' Annual Logansport Indiana "Ironhorse Fest Parade and Car Show ", "Palos Crime Prevention Days ", "Chicago Ridge Police Safety Expo ", "Wes!mont Fest ", York Woods Subdivision Block Party and Oak Brook Ethnic Fest. TP,, WING: The increase in training specifically, the professional skills training is due to the same reason as the second quarter, the Village Manager with the aioproval of the Village President and the Village Board, allocating more training funds in the 1997 budget. . /p QUARTERLY REPORT Department: Public Works Pro. No. Program /Description: 3rd. Qtr. 1997 3rd. Qtr. 1996 % Chan e 3201 Buildings & Grounds Work Orders Processed 381 _ 33 15 %1, 3301 Street Maintenance Pavement Utility Cuts Repaired 0 0 1437 Asphalt Placed (tons) 60.6 369.3 -84% Stone /Screenings Placed (tons) 132 44.6 196% Concrete Placed (yds.) 9 58 55% Spoil Hauled (yds ) 530 135 293% Street Sweeping (lane miles) 1 614 292 110% 3302 Traffic & Lighting Maintenance Street Lights Repaired 45 15 200% Street Signs /Markers Repaired 33 22 50% Pavement Markings Placed (11) 16,423 58,963 1 -72% 3303 Snow Removal Snow /Ice Events 0 0 De -icer Salt Spread (tons) 0 0 Regular Man -hours Required I of 0 O.T. Man -hours Required 0 0 3304 Drainage Maintenance Street Inlets Cleaned 0 2 -100% Street Inlets Repaired 2 2 Street Inlets Replaced 8 12 -33% Roadway Swales Improvea (I f.) 4681 01 1 3305 Forestry Trees Pruned 0 0 Trees Removed 8 3 167% Trees Planted 0 0 Weed Violations Reported 0 21 Leaves Hauled (yds.) 0 0 Leaves - Reg Man -hours Required 0 0 Leaves - O.T. Man -hours Required 0 0 3306 Safety Pathways Screenings Placed (� ton ) 01 0 As halt Placed tons 01 327.51 1 Page 1 'a) 'C) d) Quarter: Third 1997 YTD YTD % 1997 1996 Chan e 151 122 24 °k 18 0 91% 186.1 ^..!_ 1 582.71 -68% 507.6 379.6 34% 14.1 14.3 -1% 1260 956 32°% 1437 1017 41% 141 74 91% 153 159 4% 16,423 1 58,963 -72% 15 16 -6°% 1057 839 26°x6 343 280 23% 1131.51 521 1170% 294 315 -7% 11 _ 4 175°% 8 14 -43°% 468 0 -4396 0 542 322596 16 15 796 19 15 27% 26 46 -4396 0 0 0 0 0 0 66.5 2 322596 6 327.6 9896 (b) (e) I ry° f I 9 0 3rd. Qtr. 3rd. Qtr.[ 57] Pro. No. Program/Description: 1997 1996 Change 3401 Garage Vehicle /Equip Repaired (routine) 68 44 55% Vehicle/Equip Repaired (demand) 199 205 -3% Fuel Used (gals.) 18,092 18,824 -4% 3501 Water Water Pumped (mil. als.) %J 1997 1988 isnue 3rd. Qtr. 3rd. Qtr.[ 57] Pro. No. Program/Description: 1997 1996 Change 3401 Garage Vehicle /Equip Repaired (routine) 68 44 55% Vehicle/Equip Repaired (demand) 199 205 -3% Fuel Used (gals.) 18,092 18,824 -4% 3501 Water 163 Water Pumped (mil. als.) 474.4 485.6 -2% (f) High Day Pumps a (mil. gals.) 8.6 8.1 6% Low Day Pumpage (mil gals.) 3.4 3.2 6% Average Day Pumpa a (mil. gals.) 5.2 5.3 -2% Water Main Breaks Repaired 17 10 70% Hydrants Repaired 1 0 8 Hydrants Replaced 1 1 0% Hydrants Painted 61 0 48 Valves Repaired 0 2 -100% Valves Replaced 0 2 -100% Valves Exercised 0 55 -100% New Water Meters Installed 28 6 367% Water Meters Replaced 34 124 -73% Service Calls (customer visits) 627 340 84% Restorations (yds. sod installed) 2880 0 163 110 48% 597 6R8 1 -11% -5% 57,583 60,319 1050.2 1075 -296 8.6 8.1 896 2.2 2.4 -8% 3.8 3.9 -3% 42 30 40% 4 5 -2055 1 5 -80% 61 0 3 8 •50% 0 5 -100% 526 58$ -11% 48 23 66% 584 167 238% 1285 1225 5% 4240 0 (i) Use of asphalt continues to decrease due to aggressive street resurfacing and reconstruction projects. (b) Increase mileage due to good weather conditions allowing us to start earlier. (c) As with the decline in asphalt usage, pavement markings are being replaced during roadway construction. (d) On previous reports, this was titled, "Roadway Swales Reshaped ". As this work can include the installation of drainage pipe and structures, we have re- titled it to more accurately depict the activity. (e) Will be performing pruning later in the 4th quarter (f) New reporting category Hydrants are completely sand - blasted, primed and painted. UPCOMING ACTIVITIES FOR THE 4th QUARTER Leaf container boxes, snow plows and salt spreaders will be sand - blasted, painted and readied for service. Leaf collection, along with snow plowing and salting operations, will consume the majority of the street division's man -hours during the 4th quarter We anticipate that one of the three new trucks we ordered will be delivered next quarter with the other two large ones delivered sometime after the first of the year. We will be continuing with our cross- training program between all four operational divisions throughout the 4th quarter as well. gr3rd97 xls Page 2 Ne 0 2 A/ a� L 0 L6 0' LiJ .j acct h 1 1 h� o� c CL ON 3 ON H 0 0 1�5 A a� v A w C R u A C E c a�u d c� l_ F: E R 3 c R eo c a u 3 A s ,w3. .- ,,..... _- .. .,..,..�.•.- ,..�..»., x� :ten u -, r.e., -� r k� « , t��s-r o maw« ^ u't, s,S.',. �...:- :�;��`."'7 -,; a c'e- ? <r;F� ;' r ` "5 >:�?'�� �'v�•1,s.,3r � y�'.'�mE� �,a ,,5� ,:ter ,� ��.s+wy�_°�'r ., � y , �' �.� ,.. fig` '�} v�'<. "�=.' :'E`. "a f c 8 647A° 10- q'7 RISK MANAGEMENT QUARTERLY REPORT - THIRD QUARTER-1997 The attached represents the third quarter Risk Management Report pertaining to the Village's workers compensation, third -party liability, and property /casualty insurance claims and their costs, summarizing activity from July 1, 1997 through September 30, 1997. The report has eleven (11) headings, or columns, of information - the definitions of each of the headings are presented below: 1. Claim Typg. - The type of claim incurred. 2. Open Qlaims - Number of on -going claims as of the start of the quarter. 3. New Claims This Quarter - New claims that occurred during the quarter. 4. Closed Claims - On -going claims closed out during the quarter. 5. Total Active Qlaims as of September 30 1997 - Number of New and Open Claims added together, with Closed Claims subtracted. 6. Amount Paid to Date (All Active Clams - The cumulative amount of expenses paid to date for active claims. Expenses include medical expenses, legal costs, value of destroyed vehicle, court reporter costs, etc. 7. Outstanding Reserves ( Claims) - Dollars set aside as a reserve for anticipated /potential expenses and /or settlements. 8. Total Experience (All Active Claims - Sum of Amounts Paid to Date and Outstanding Reserves (Columns 6 and 7) for all active claims added together. 9, Less Occurrence Deductible on Ex ri n e - The total deductible amount that will be billed to the Village. 10. Less Loss ces5 of Specific Retention - The amount that individual losses exceed IRMA's retention level with specific excess insurance. 11. Total Aggregate x a fence - Total Experience minus Less Occurrence Deductibles and Less Losses Excess of Specific Retention - Based on current reserves, this is the amount that could ultimately be paid out of IRMA's Loss Fund. rmgt2 U W F� C, W O C.1 Ly C!i Z%� r�- CN 0 CO) allW w Q ON U,> .ft. V-4 Q cG P* O WJ w U V4 4014 66 (A 601) 6+9 z W* N M Q © 0 p O O 0 � ,,> U o � � pip .-� �y N w� W a c� }� U `. Ge 6/9 6+9 6►9 69) 601 6R fs9 F Q W ` °o, °o, 0 rn o o c t- � O f a W> �G w O N Q N .— e col c H Q U W W Coo) � � U � r U U M 3 ,Q d o rr N M M z O-j t..) fr► WZ rZ CA d 4 61.. "w." fit' c•1 O N O '--' N ►-a d U U M Q Q JC!] �" C/7 .w. W �. � ►�" ►..i '� .� '�° v�" Law. �,,. � .w `•� ® wi uj In ow o 1G f i v v � ;w r O a z t W "ri o � Q � Q� W � X W U y N U O a � G � W � a.: v P� c' "D v a3 G J v- rte. r G DU W, e� C a� a. O U .0 3 ..r a� a� a� �o U G1 cc 6 VrTI n Village of flak Brook Oak Brook Rath and Tennis Club Third Quarter 1997 Report Activity: Clubhouse Events ' =t.•3' J > '+k4�' ` t`<.i }ro `y�+. >r '''! a r f1 i � " "'..f "� k r 3i w'" 4 V � t <^^�: ." . "t�•'�; ry1r Jf `s �@ .�'d °.S.` rt, ' =;. ., § :h,.,�,„4� .•,�•;;tL �� iw V r •'i. Y Volume” =lnrlica �.1`�v�l'1Y� ^a ,� i� °•s5'v yr i{SY,,;�,�1s��f4 y' f� ffa Za'3,?a�' � °f, iY, ,< rr „° i ` � s ;qta .�t.� Y 1� , M f 4��•+F, `, � r i` Y .� •'-t`` �7.;. }. ", trtr Far t f',,,r ``� � ,r r';,�' i 5,� a., i � � , " �' ks� _` •iSY * ;�-'^ ri'�. i �, -_, a. "� ` Si }� ., .�" T, /nom Y y �p „ �..,r S 4 i ,.. ^=v rf Way d. �5-�� �' ya „� °y a fr a Civic f=unctions 14 14 0% 76 50 52% Corporate Events 7 9 <22 %> 15 13 15% Showers /Rehearsals 6 1 500% 9 9 0% Weddings 21� 10 110% 35 24 47% Anniversary Parties 3 0 300% 3 0 1 300% Birthday Parties 6 4 5% 9 5 80% Bar - Mitzvah Parties 0 0 0% 0 1 <1 -00 %> Retirement Parties 0 0 1 0% 0 2 <200 %> Member Events 26 21 24% 40 38 5% Misc. Private Parties 2 16 <90 %> 7 23 <70 %> Golf Outings 4 4 0% 6 6 0% Christening Parties 0 1 <100 %> 1 2 50% Misc. Banquets 0 0 0% 3 3 0% Off Premise Catering 2 0 200% 8 7 14% Graduation Parties 0 0 0% 2 1 100% Funeral Luncheons 0 0 0% 0 0 0% Total Events 91 1 80 14% 214 184 16% Activity: Special Events The use by our Civic and philanthropic organizations has increased at a steady pace throughout the year. The bookings for this quarter were stongest in wedding receptions, which continue to grow in number annually. Activity: Pool Mum Indicators July,Aug,Sept Attendence Swim/Dive Team Members Swim Meets Dive Meets vmNVe VV van orwn • Beth and Tennis Club Third Quarter 1997 Report Third Quarter 1996 *9,321 M 2U1 4 3 Third Quarter 1997 *7,991 146 6 5 * Numbers do not include daily swim team practices or lesson programs. Inclusion of those figures would drive the attendence up by 150 to 200 daily. During this quarter, our swim team broke twelve records held at this facility in various swimming categories. Each record breaker received a certificate of achievement at the awards banquet. At this years banquet, President Bushy was joined by Michael Butler who personally presented our Paul Butler Award to Jamie Marek, for outstanding sportsmanship and achievement. This was a highlight of the summer. Activity: Tennis un*Qr Prams Tiny Tots 22 Players Traveling & Interclub ActiviWi esuits Our competitive teams in all four divisions have done very Pee Wee 34 Players well. Not only are the numbers good, but a large number Pee Wee Plus 15 Players of different players have participated. Excellence 12 Players Super Excellence 20 Players Travel Teams Wlos LQau& Davis Cup 08 Players Men's city Wide 26 2 1 Women's Interclub 9 1 1 Men's Interclub 11 3 1 Junior Interclub 6 2 1 The Bath and Tennis Junior Interclub Team finished second in the West Suburban Conference of seven clubs. The men's traveling citywide team made it to the semi - finals narrowly missing the opportunity to represent us in the finals in Indianapolis. This was an especially good showing since it was our first year to field a team In this league. ygM.m��t� ��e�;�,� ham' Yr . � �, .. 1 £ a _ •�..n BD-5ar-MIA/ SUPPORT QArh- ►D - )9q-7 OAK BROOK. GOLF CLUB `606 YORK ROAD OAK BROOK, ILLINOIS 60521 - 2227 Village of Oak Brook Oak brook Golf Club Quarterly Report - 3rd Qtr., 1997 The statistical information attached reflects rounds of golf and revenue generated fi•om five of the six operational areas of the golf course (the maintenance operation does not generate revenue). A comparison to 1996 is also shown for your information. The third quarter was very busy for the golf operation. Except for some brief and very heavy rains in August, the weather was very good. The exclusive use of Field #1 as our driving range has finally proven its worth to our customers. A 23% increase in the $[R.D statistic is more than we expected. The ability to use the entire South tee box at first was a benefit that was thought to have income growth potential, but really didn't catch on until this year. The amount of range traffic that used the driving range this year has turned our expanded tee size from a benefit to a necessity. We plan to reconfigure the South tee next spring to make the West half more user friendly. An all grass tee like ours is becoming harder to find in Chicago and we're sure that is a contributing factor to our growth. Other factors include clinics and demo days, the closure of Fresh Meadow's driving range for a brief period in May, Tiger Woods, nice weather, the token card, and programs held jointly with the Oak Brook Park District. N 8 , o o o L N 0 i i � I CL 0 N N Ifs d�' 0) j t 7 OR (a LA M M co N d S�+ r- to wi CV M M �y r to to 40 64 6H *010 CID O f- N OD 0) 0) 00 M 0 r r N M N � 09 cr) � � C7 d O O O 4 M 00 m r T cj O CMp h 000 P) P' r 00 00 Pr O CO, Q �m� C7 Ld 00 Nw CO7 cli �� p W 4N co M O� ONO' tC) U �►- w N d' O Ue 6c) _c b9 _M to (go p O O M o W 0 M O m V N N co O '- ca r` °° o o CY) 00 00 M Ch N � j cC co ^ N T F- M co fGA� 40 Eft (a E F+ t19 cco co of C� G � O O r �-- to d1 a CQ Co 00 tC) !4 �VV � N n � co 1t- M bq EA FA GA N 8 , o o o L N 0 i i � I CL VILLAGE OF OAK BROOK QUARTERLY REPORT Department Village Clerk Quarter: 3rd 1997 Doc. Disposal -cubic ft. 3rd Orr 1997 24 3rd Otr 1996 22 % change -8% YTD 1997 134 YTO 1996 129 132 % change -4% 1$96 FOI Requests 31 54 74% 112 FOI Hours Utilized 93 129 39% 326 249.2 -24% Copy Fees for FOI's $63.52 $172.87 172% $343.84 6222.62 -35% Microfilm Costs $95.50 $799.19 737% 0% $3,088.25 51,317 $4,469.69 85,892 45% 67% Documents Filmed _ 0 7,173 Recorded Documents 14 7 -500 22 31 41 Recording Fees $272.00 $206.00 -24% $390.00 $527.00 3596 Official Files Created 27 28 4% 76 73 .4% Liquor License Issued 1 2 100% Z8 28 0% Liquor License Fees $2,000.00 $2,150.00 8% $76,225.00 $69,750.00 - ?96 Raffle License Issued 5 2 -60% 8 4 -50% Raffle License Fee $50.00 $20.00 -60% $80.00 $40.00 -50% Scavenger License 2 0 0% 2 3 0% Scavenger Lic. Fees $ 500.00 $0.00 0% $0.00 $1,500.00 0% Taxi Cab Co. License 1 0 0% 2 1 -50% Taxi Cab. Co. Lic. Fees $0.00 $0.00 0% $400.00 $200.00 -50% Taxi Driver Lic. Issued 3 7 0% 51 63 0% Taxi Driver Lic. Fees $450.00 $175.00 -61% $2,100.00 $ 1,575.00 -25% Tobacco Prod. License 0 11 0% 0 18 0% Tob. Prod. Lic. Fees $0.00 $900.00 0% $0.00 $900.00 0% 0% Vending Mach. License 0 336 096 0 370 Vend. Mach. Lic. Fees $0.00 $9,910.00 096 $0.001 $10,240.00 0% %71LLACaE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60513 -2255 VILLAGE OF OAK BROOK VILLAGE CLERK - 3RD QUARTER 1997 PHONE: 630 990 -3000 FAX: 630 9904 0876 Microfilming: Our microfilm vendor experienced equipment difficulties in the third quarter which delayed our processing of records until this quarter. Code Review: Staff continuing to complete our revisions to the Village Code. The ordinance relating to sale of tobacco products has been completed. Licensing: Continued processing of liquor license renewals and taxicab driver licenses. dkrn wF . ..... - %71LLACaE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60513 -2255 VILLAGE OF OAK BROOK VILLAGE CLERK - 3RD QUARTER 1997 PHONE: 630 990 -3000 FAX: 630 9904 0876 Microfilming: Our microfilm vendor experienced equipment difficulties in the third quarter which delayed our processing of records until this quarter. Code Review: Staff continuing to complete our revisions to the Village Code. The ordinance relating to sale of tobacco products has been completed. Licensing: Continued processing of liquor license renewals and taxicab driver licenses.