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H M Ch N N 0 r-1 Q A Q qr NNko Hco m cn%DHQ1G1r, N r- 1PaDTmH M rl Ln cn q' q+ O O Ln N H t, v i'" S ar Hip 01 rf N N %D co NO1N N N � a H � H H g a �w o w w o co '59 ad H P' pp �R a Sao C7wH3i�L7 a �N H M H O o rOt N v in Ln %D a Q 1 z I I I I Village of Oak Brook Approval Of Payroll Payroll Ending October 16,1999 Net Payroll Employee Deductions: Illinois Municipal Retirement Fund Police Pension Fund Fire Pension Fund Federal Tax Withholding State Tax Withholding Social Security and Medicare ICMA/NACO /457 Court Orders IMRF Vol. Insurance Savings Bonds 125- Medical Total Employee Deductions Total Gross Payroll Village Expenses: Police Pension Fire Pension IMRF Pension Social Security and Medicare Total Village Expenses Total Payroll $ 7,668.27 7,521.22 5,621.47 51,905.56 1 0,098.60 16,976.18 15,710.05 1,845.97 207.00 100.00 399.16 $ 2,707.59 2,174.16 14,433.42 16,976.18 $ 265,823.75 1 18,054.48 $ 383,878.23 36,291.35 $ 420,169.58 I � I VILLAGE OF OAK BROOK COMMUNICATIONS CENTER THIRD QUARTER 1999 Highlights: • The Reverse 911 Systcm was used to locate a missing elderly female. The Communications Center received several phone calls from residents in the area that these calls were made. The woman was found a few hours later in the City of Chicago. • The E -911 Remote Call Box was tested with the help of an Ameritech representative. This allows Communications Center personnel to receive and dispatch calls from a remote location in the Village. • The Communications Supervisor gave a presentation on E 911 in conjunction with the Citizens Police Academy, which is hosted by the Oak Brook Police Department. • The Early Alerting System was installed in September and will be fully functional in the fourth quarter of 1999. This system provides a link to the DuPage County Emergency Operating Center and allows us to gwckly receive emergency information issued by the County. • Two receivers and a replacement antenna were installed to provide clarity of transmissions by way of portable radios. The receivers are located at the Village Commons and at Oakbrook Center. The replacement antenna is also located at Oakbrook Center. • The statistics show substantial decreases in the number of trouble alarms This number can fluctuate based on the number of power outages, upgrades to current alarm systems, canceling of these alarms by alarm companies and weather. • The increase in stolen articles entered into LEADS is due to a Commercial Burglary at a jewelry store. Upcoming 4`h Quarter Activities: • The Communications Center will conduct another test of the E -911 call box in November as well as various other equipment used by the Center (phones, TDD, Portable Radios, call switch to Hinsdale's Communication Center, and Reverse 911). s • The Communications Center will be hosting a 3-day EMD (Emergency Medical Dispatch) Course in October. Four personnel from our center will be attending. • Two (2) Communications personnel grill be attending the Illinois Chapter of the National Emergency Number Association, Association of Public Safety Officials and the Illinois Commerce Commission Conference (1NENA►/911 /APCO/ICC Conference) in Decatur. • Other training that has been scheduled is LEADS re- certification, EMD re- certification, Emergency Fire Dispatch and an APCO course for Communications Supervisors. t K � Program Alarm Statistics Burglar Alarms activated VILLAGE OF OAK BROOK 613 684 2 QUARTERLY REPORT 1 1,663 100% Department: Village Communicadons Center -8% Quarters Third 1.999 Subject Calls for Service 106 0% 2 294 3 270 -33% 9% Line Trouble Burglar Alarm r Police calls dispatched 2,483 2,757 -10% -60% 6,885 7,990 -14% Fire calls dispatched 310 325 -5% 0 927 875 6% ERAS calls dispatched 274 288 -So�O 8021 819 -2% Total calls dispatched 3,067 3,370 -9%1 813 8,614 9,684 -11 % Program Alarm Statistics Burglar Alarms activated 613 684 2 -10% 1 1,663 100% 1,804 -8% Fire Alarms activated -56% 105 106 0% 2 294 3 270 -33% 9% Line Trouble Burglar Alarm 0 34 0% 85 -60% 72 0 187 0 -61% Line Trouble Fire Alarms 1 0 64 0 90 0% -29% 201 315 0 -36% Alarm Tests - Working 968 141 813 140 19%1 0% 3,046 2,583 18% Wanted Persons Missing Persons Gang/Parole Contacts Stolen Vehicles Stolen License Plates Stolen Firearms Stolen Articles Stolen Securities Stolen Boats Gang/Parole Entries Towed /impounded Vehs Validations Total LEADS Entries LEADS Entries 30 17 76% 2 1 100% 16 36 -56% 6 8 -25% 2 3 -33% 0 0 0% 54 19 240% 0 0 0% 0 0 0% 0 0 0% 0 1 -100% 141 140 0% 2661 2251 180/6 90 3 85 20 9 0 97 0 0 4 2 279 698 64 44% 3 0% 91 -26% 14 43% 14 -30% 0 0% 62 56% 0 0% 0 0% 2 100% 1 100% H 16% 18% o C0UNVI '1 'TILLAGE OF OAK BR().(-)K 1200 OAK BROOK R(. \L-) O., \K BROOK, ILLINOIS 6052 1 " ;i PHONE 630 990 -3000 FAX 630 990 -087(, Memorandum A U 13 S I T E -,+ ww o :k -brook org Date: October 22, 1999 To: President Bushy and Board of Trustees From: Robert L. Kallien Jr., Director of Community Development Subject: October 26, 1999 — Board of Trustees Meeting Dea)artrnent of Communft Development Report - Third Quarter 1999 Commercial Development This quarter four new commercial building permits were Issued for the following structures: • 700 Commerce — Construction is progressing on this five -story 200,000+ square foot office building. The buildings super structure is targeted for completion by the end of October. Hines Properties Is the developer. • 2001 York Road — The building exterior of this five -story 180,000 square foot office building, is almost enclosed. The developer is the John Buck Company. • 306 Windsor — The footings and foundation are complete, and construction continues on this two - story building which will connect 300 and 310 Windsor. DeAmertek is the owner of all three buildings. • 2100 Swift — Construction is progressing on this four -level parking structure. Commonwealth Edison will be the tenant, and 2100 Swift, L.L.C. is the owner. Residential Development We have issued 1 house demolition permit and 9 new home permits during the third quarter. Of these 9 homes, two are the result of previous house demolitions (i.e., teardowns). During the third quarter of 1998, permits were issued for 10 new homes. Four of the new home permits issued were in the Forest Gate Subdivision. Also in Forest Gate, work continues on the perimeter wall and installation of site utilities. Other permits including residential and commercial alterations/additions as well as miscellaneous permits number 192, which is approximately 15 percent lower than what was experienced during this same period in 1998, however, the estimated construction value for this same time period shows a 60 percent increase. As such, even though permit activity is behind last year's figures, the value of permits issued is much higher reflecting more significant development projects that are underway. October 22, 1999 Board of Trustees Community Development Department Quarterly Report Third Quarter 1999 Page 2 The Community Development Department Permit and Fire Prevention Inspection activity report is attached. Plan Commissi€ rTZoning Board of AMealsl.Assessment Plats ♦ Sprieser -• 3423 Spring Road — Variation — Rear Yard Setback Approved uy the Foard on July 13, 1999. ♦ Village of Oak Brook — 600 Oak Brook Road — Library Special Use Approved by the Board on July 13, 1999. ♦ Northridge's First Assessment Plat — 3404 Adams Road — Revisions were necessary on the plat submitted to staff. Once the corrected plats have been received and reviewed, this item will appear on a future agenda. Projects under Discussion ♦ In September staff met with representatives of the Butler National Golf Club to discuss the possible construction of three residential cottages on the southeast corner of their property. A potential solution to such a request may be to redesignate several of the required yards. ♦ Representatives of Christ Church met with staff to review the proposed expansion of Christ Church. The Church is evaluating the Staff comments. ♦ Staff met with representatives of the Centerpoint Building at 1808 Swift to discuss issues relating to a planned 30,000 square foot addition to the building. Such an expansion will result in a maximum floor area ratio (FAR) of 0.45 on the site. Special Projects Staff has initiated work toward a recommendation on establishing a Property Maintenance Code for consideration by the Village Board of Trustees. Staff from Community Development and Legal has been meeting to begin the work of drafting language for a telecommunications ordinance for the Village. Once the ordinance has been adopted, it would be the primary tool to manage the location of future telecommunications facilities in the Village. The new Director for the Department of Community Development started work with the Village on August 30, 1999. A significant amount of time has been spent evaluating existing processes, information, and the history behind many planning projects and development cases. Please advise if you require additional information. Attachment VILLAGE OF OAK BROOK QUARTERLY REPORT Department Community Development Activity Building Quarterly Report 3`d Quarter, 1999 Department. Fire Activity: Fire Prevention I?Jd%to- Tha ehtn ratEad hPinw will annear in the Community Development Department Report through the remainder of 1999) `.air aa.. •..v va.w .. ° - °° _ °' °__ ""' —rr —°" Yd Qtr 310 Qtr. Change YTD YTD Change ^ Number of Permits 1999 1998 Change 9999 1998 Change New 9 10 -10% 18 27 -33% Home Permits HEALTH CARE 13 0 _ 16 Residential 72 74 -2% 173 216 -19% Alterations MERCANTILE 120 152 -21% 316 _ New 4 0 313 5 1 688 Commercial Permits -24% RESIDENTIAL (Hotels, O B Club) 5 10 -50% 17 Commercial 120 157 -23% 387 394 _1% Alterations STORAGE 12 5 20 Total 205 241 -15% 583 638 -8% Number of Permits -9% TOTAL 669 554 20% 1473 — Estimated Construction $30,511,540 $21,983,522 I 38% $74,945,147 $46,645,915 60 °!0 Value I REGULAR INSPECTIONS 485 460 +5% 1052 Total Fees Collected $170,234 $107,027 59% $329,863 $149,563 120% Department. Fire Activity: Fire Prevention I?Jd%to- Tha ehtn ratEad hPinw will annear in the Community Development Department Report through the remainder of 1999) `.air aa.. •..v va.w .. ° - °° _ °' °__ ""' —rr —°" "' _"_ __""'__'__.___� rd Qtr Change YTD - `99 YTV „ 198 Change ^ OCCUPANCIES INSPECTED 1999 111998 BUSINESS 179 112 59% 347 347 0% EDUCATIONAL 9 0 21 1 HEALTH CARE 13 0 16 2 INDUSTRIAL 0 0 0 0 MERCANTILE 120 152 -21% 316 434 -27% PLACE OF ASSEMBLY 313 260 20% 688 908 -24% RESIDENTIAL (Hotels, O B Club) 5 10 -50% 17 37 -54% HOME SAFETY INSPECTION" 0 0 0 0 STORAGE 12 5 20 30 -33% MISCELLANEOUS 18 15 20% 48 53 -9% TOTAL 669 554 20% 1473 1812 -18% TYPES OF INSPECTIONS REGULAR INSPECTIONS 485 460 +5% 1052 1397 -24% CALL -BACK INSPECTIONS 65 41 +58% 171 236 -27% OTHER INSPECTIONS 115 53 244 177 37% COMPLAINTS ANSWERED 4 0 6 2 66% TOTAL 669 554 20% 1473 1812 -18% ENFORCEMENT DATA HAZARDS PERSONALLY ABATED 1 3 -66% 7 49 -85% VIOLATION ORDERS ISSUED 136 172 -20% 329 515 -36% VIO ORDERS COMPLIED WITH 19 17 11% 55 58 -5% NO VIOLATIONS FOUND 348 270 28% 716 858 -160,116 * Not included in total ** Data not available at time of report * ** For inspections with low and erratic frequencies, % change has not been calculated eOres-yd 99 &M , VILLAGE OF OAK BROOK ENGINEERING DEPARTMENT QUARTERLY REPORT JULY-AUGUST-SEPTEMBER 1999 DEVELOPMENTS Page 1 of 1 subdivision .2atuB Celozzi Subdivision Need As- Builts. Some fill required on berm around detention area. Sports Core/Westchester Park Subdivision Final Plat under review. Sanctuary Subdivision Awaiting constri~:ction Wegner Woods Resubdivision Need engineer's statement and proof of payment. Montalbano Builders, Inc. Sub'd (2 lot) Covenants under review. Forest Gate Subdivision Construction continuing. Mass earthwork, sanitary, storm, and water 13 main substantially complete. Michael Scheid Subdivision Final Plat documents under review. Sue Boon Subdivision Final plat under review. Northridge Assessment Plat Final plat submitted and under review Residential Building Permits Issued Commercial Building Permits Worked On Utility Permits Issued Right -of -Way Permits Issued Land Modification Permits Worked On Water Service Reque -sts Worked On PERMITS 1999 This Quarter Year -To -Date This Quarter 1998 Year -To -Date 13 22 8 26 18 18 13 19 21 45 22 50 17 38 11 30 2 9 10 15 1 2 1 5 vA M 4- O m p1 fd 0. In z w 2 d' IL W 0 _z Ldp. w /z V z W O�y/ SL Q O O W aJ_ 0) W W co 2 W L F= W D rn D J cr- O w cr- J W Q F-- a O CL LL) x D Q U) U) LLI F— i w C_ J F-- a U O G O N O N N La C 7 w .A E to t- E op M ,° E > a U cn L LZ Q: O CD y O o. CD 0 c 00 E c v E $ rn c � m w a a� c c o o 0 m c Ecoo d cz'o ¢Q p �?�v,U) v a �r Go a c o o� u. U co _ _ ti d cc rn co r- Q c a m E y rn rn 01, rn co U c`a � .- F— .- +- r r 0 ~ co 00 O M f- O N =1 V e % � 4 �- f= Cl) N Q M ff) O 0 (D rn CD a s co o) t- e LM a a M Cl) 0 M O rz O O H O O � N U N '? �t U lU N V N c0 N O CV ca CV O N 0) � ,�., to O Q U to (.4%M 60 6po co � e� y m Q N ,- 0 m m rn rn co rn y LO co co � O S QOpp p O ON � C C4 L p to N O m � z ffi �} LiT fA � cli f!i (A to 0 01 Z O O O N O co N O V c W o y`a to to cov 0v v � c m E � 0 0 a U E CL 0 N y 0 sc M O O a O p me 4^ aip �c a a,c 0 o t C j x V C V 2 C C ro°a'i2 m C U ai l O C'5 0ai2 CL n in C0 O C �WU O WU V c O NWU 0WU N T � `r M O N O O Q Ix W co m W a. 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W J W D a F- x 0 W x D F- H F- u 7 �0/ W CL J F<- Q U O a) O N t0 ` U > N G (L O q N m� O m U � N m y c aim �, CL �� o v N Eto c, Ear _Ec EN m C E O CO = m 0 m o d U C Q •C O fn C` E C c d E C E 0 E �_ t 0 ,- �oy n c A Q .0 vE via�i $ o 30H 3:a. 3aa F tC O n E ai E m F� 0 M F O i F-a) 0 05 t0 N C U: 0 U D 0 � a� N o0 o Q CD o U m 7 Qf Q r � O to OD to CA F- to V CR u O N 0 M C G r �a ios a p �o m a� co rn LO o LO 0 to o rn rn a � a m M v 1- v ca C l a S as a, o o M o M r � m r 69 0 »- Z 0)C �O NO N O NO O O 13 7 m 0 lD Q I� 0) t0 O h 0 (p O 1e G) 9 O A A c� A c$ A ri c� ci `t c°v`� (D (D y p Y (0 N G Ql �j DiO m j l7 G C t5 C m C '�7 G �O Co G U G Q (D s p N« i0 N 2 J 2 U a a Q' (i C d C� F 0 JUJU III �w Pao �j�111U �C) r j, r cn Q' f Village of flak Brook Quarterly Report Department: Finance Quarter: Third, 1999 Third Quarter Highlights The 2000 -2004 Five -Year Financial Plan and the 2000 .Annual Budget have been the two most significant projects during the third quarter. The Five -Year Financial Plan was adopted by the Village Board at its meeting on October 12. We are nearing completion of the 2000 .annual Budget, which is scheduled to be placed on file at the meeting on November 9. ® The request for proposal process for banking services was completed during this quarter, with American National Bank being awarded a contract to perform banking services for the next three years. The RFP process, as well as reducing the number of operating accounts, should enable the Village to reduce its banking fees in excess of the 25% target stated in the Village Board's objective. We anticipate beginning implementation with the new bank in November. Both of the Village's major software vendors, Pentamation and Smyth Systems, have indicated that their software is Y2K compliant. The Finance Department conducted testing of these systems on September 13 and 14 to assess whether the software is in fact Y2K compliant. The testing involved setting the system clock forward to 2000 and we tested transaction processing in the year 2000. The test was very successful in that there was only one minor problem noted with water billing, which has already been addressed. ® Other projects completed or worked on during the third quarter included the interim review of the financial status of major funds, installment contract financing for the golf course irrigation system, outsourcing of ambulance billing, tennis dome financial analysis, and updating the Village's Investment Policy. After nearly fourteen years of service with the Village, Rita Labedz -Teune retired from the Finance Department during September. For the last four years Rita was an account clerk primarily responsible for billing and cash receipts. For the ten years prior to this she was the account clerk responsible for most of the Sports Core accounting. Due primarily to the performance of the investment in the Illinois Metropolitan Investment Fund (IMET) during the first nine months of 1999, the Comparative Treasurer's Report indicates that we are trailing our benchmark rate by .39% through September 30, 1999. Since IMET is a fund which is "marked-to-market", changes in interest rates, in addition to interest received, will impact the performance of this investment. During 1999, interest rates have risen by more than 1% on the two year treasury note. Thus, the increase in interest rates has the effect of reducing the return on this investment. IMET's benchmark rate is the 1 to 3 year Lehman Brothers Index. The gross return (earnings before fees) has exceeded the index by .11 % for the last twelve month period. Exclusive of the investment in IMET, the YTD average yield on investments is 5.03 %. J Ll r i o CL W(1) 6i. c (1) 'a, ® 0) j"� m y ® cR O E C� CL ..� ._ 0 i.l. 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C C W CD a N L c rn L � F° OC } L C L in Q rn CJ 0) � Q Village of Oak Brook r Fire Department 1212 Oak Brook Road, Oak Brook, Illinois 60523 -2203 " Emer&ency 911 Fire Administration: 630 -990 -3040 630- 990 -3045 FAX: 630 -990- 2392 VILLAGE OF OAK BROOK QUARTERLY REPORT - FIRE DEPARTMENT Third Quarter 1999 Emergency Response Statistics Attached is a brief statistical synopsis of the third quarter of 1999. During the third quarter of 1999, the Oak Brook Fire Department responded to 310 fire /rescue* related emergency calls and 274 emergency medical calls, totaling 584 emergency calls. Although this was a 4.7% decrease compared to the third quarter in 1998, we are still showing a 2.1 % year -to -date increase over the total of the first three quarters of 1998. It should be noted that although Mutual Aid calls given and received are roughly equal, they do not show the number of emergency vehicles and personnel that we actually received. For example, on the extra alarm at Fullersburg Woods we received assistance from eight area departments. Yet this is only logged as one Mutual Aid call received. When Mutual Aid is given, we typically send only one emergency vehicle staffed with 3-4 people on most calls. It is possible that we will respond with additional vehicles to mutual aid calls, however as a rule, whey a department calls for a large amount of mutual aid, several different Fire Departments respond. "For purposes of reporting, emergent} calls are divided into twv primary categories - Fire and EMS it should be noted that the fire/rescue category represents not onlyfrec, but also fire alarms, car accidents, natural gas leaks, hazardous materials incidents, confined space rescue, water rescue, etc We also included the Mutual Aid given, which were not previously counted in the number of total calls Fire Suppression The third quarter dollar loss of $30,420 was a 10% increase over the third quarter of 1998 ($27,430). The largest single fire loss was a car fire spreading to a second vehicle causing $11,000 damage. Drought -like conditions resulted in numerous grass fires during August. The Water Rescue team responded to several area departments to assist in water rescue incidents. They were also called to Oak Brook Bank for a car that rolled into the pond. Fortunately, none of these incidents resulted in fatalities. Emergency Medical Services The most significant incident during the third quarter of 1999 was for the school children that sustained multiple bee stings at Fullersburg Woods. A special EMS mutual aid box alarm was requested that brought eight additional mutual aid ambulances and engines to the scene. 16 patients were transported to three area hospitals. Of the 60 random quality assurance surveys that were sent to patients who were transported by our Oak Brook ambulances during the second quarter* of 1999, 25 were returned. The overall service rating by respondents was 9.60 on a 10 -point scale, with 10 representing the highest rating. There were numerous write -in comments such as "The most important part of EMS- Quality: your crew got a 10!" and "Did a fine, professional, pleasant job." `Second quarter 1999 results are reported in the third quarter of 1999 due to respondent lag time In the survey, respondents are asked to rate the emergency medical service they received in the following six categories ambulance response itme;'appearance, professionalism and courtesi, of paramedics, quality of emergence medical care, and condition of ambulancelequipment Personnel The Oak Brook Fire Department completed a staffing study surveying 40 comparable and benchmark fii ° departments, as u ell as studying the increasing service demand compared to current personnel numbers. As result of the study, staffing increases have been incorporated in the 2000 -2004 Village Five -Year Financial Plan. Training Our newest recruit, David Corkey is now attending the Paramedic school at Good Samaritan Hospital. Several firefighters attended a Flashover Survival course and Emergency Vehicle driver's training. Public Education The new bloorl. pressure screening program has been very successful with 81 people contacted in the third quarter, (Every 4' Friday of each month a firefighter /paramedic is on site at the Oak Brook Club from 10 a.m. until noon to take blood pressures.) Oak Brook Fire Department Quarterly Report 3rd Quarter 1999 Ent r a in C tr.1 V90, t'C1 QW 1 ` 1 O 199 aka Fire Calls 310 ttm= 325 -4.6% 927 875 5.90% Emergency Medical Calls 274 288 -4.9% 802 819 -2.1 % Total Emergency Calls 584 613 -4.7% 1729 1694 2.1% Ailutuai �, `` :; =: , • 3 d 01 j3ed,Q1r-1M, ", ` ` �" IM Y°t'D`';i ' b Fire Mutual Aid Given 13 10 30.0% 60 35 71.496 EMS Mutual Aid Given 9 13 - 30.8% 27 781 -41.3% Total Mutual Aid Given 22 23 -4.3% 87 79 7.4°l0 !'e Call0aftmfta % ! tt`. M j3ed,Q1r-1M, ", ` ` �" IM Y°t'D`';i ' % I Fire Mutual Aid Received 8 12 -33.3% 38 35 8.6% 73.8% EMS Mutual Aid Received 10 16 -37.5% 44 44 0.0% Total Mutual Aid Received 18 28 -35.7%1 821 79 0.0% !'e Call0aftmfta % ! tt`. M j3ed,Q1r-1M, ", ` ` �" IM Y°t'D`';i ' % I Still Fire Calls 112 109 2.8% 272 242 12.4° Full Still Fire Calls 72 83 -13.3% 223 230 -3.0% Box Alarm 24 35 -31.4% 98 98 0.0% Fire Assisting EMS 89 92 -3.3% 285 292 -2.4% Ambulance Box 12 6 100.0% 47 Average Response Time NA Extra Alarms 1 0 NA 1 0 NA Dollar Loss - Fire $30,420 $27,430 10.9% $152,070 $190,200 -20.0% Average Response Time 4.49 4.7 -4.5% 4.69 4.7 -0.2% Total Fire Incidents 310 325 -4.6% 926 862 =.40/6 --'- - -- rr --Trr ALS Patients +.rs r Tc3•) rY1V 135 Y••Y 'FlF •- i�Fa.yr r+2 -'*rt. a4TKR M!\ � �� j�V� � � �, +�� i�15 143 -5.6% 425 421 1.0% BLS Patients 91 99 -8.1% 265 328 - 19.2% Refusals 157 159 -1.3% 434 394 10.2% No Patient Found 9 11 -18.2% 35 36 -2.8% Change of Quarters 1 4 -75A% 4 12 -66.7% Average Response Time 3.7 3.75 -1.3% 3.93 3.8 3.4% Total Patients 393 416 -5.5% 1163 1191 -2.4% Witte le8 Ord Qir,19 3rd Qtr ►'t M %,,C Ambulance $74,250 $75,000 -1.0% -$211,500 $209,475 1.0% Tollway $7,850 $10,800 -27.3% $32,150 $20,500 56.8% False Alarm $1,600 $0 NA $5,400 $2,200 145.5% Total Biltables $83,7001 $85,800 - 2.4/0 $249,050 $232,175 7.3 %I Public Educa� 3 i Qir, 990 3rd Qir.I9 e ' YTQ IM t °a' a Fire Safety 1075 1134 -5.2% 1489 1358 9.6% CPR 37 102 -63.7% 89 189 - 52.9% Blood Pressure Screening 81 '' 118 Total Audience 1193 1236 -3.5% 15781 1547 ' New Category. Date not available from previous quarters -Oak Brook Fire Department Ou►rtedy Report Rr* Depar""t "Ort Deffafflons ALS Advanced We Support (1.V. anftr dnvs administered) Ambulance Box Additional Staffing Called for Ambulance Coverage BLS Bask Life Support (Basic first &A no 1.V. or drugs administered) Box Alarm 2 Engines, I Ladder Truck, 1 Ambulance, + Mutual Aid Engine Change of Quarters Ambulance Sent to FW in a. Another Fire Department CPR Cardiopulmonary Resuscitation EMS Emergency Medical Service Extra Alarms Box + Activation and response of MABAS Division 12 second alarm F-0 s (MABAS - Mutual Aid Box Alwm System) Fire Assisting EMS Engine Assisting Ambulance on Modica! Call Full Still Fire Cads 2 Engines, ILedder Truck 2 Ainbulmices Rehisal Patient Refused Transport Response Time Time Between Receipt of Call for Help and AnIval of First Fire Unit on Scene Still Fire Calls I Engine p �a y G 4� ouarzy \ "ILLAGE OF OAK BROOK I _ 00 O. -N,K RR0C'K RO: %,D 0AK BROOK ILLINOIS t)052 ;-42S5 PEi0NE 610 990-1000 FAX 030 990 -0 8 7 0 WE B S IT E %%,.N, w oak-broc k oig Quarterly Report - Third Quarter, 1999 Information Services and Purchasing Departments Summary of Activities Information Services Department Usage of the Village's web site has tapered off after the initial flurry of activity following activation earlier this year in order to keep in;Ormation on the site fresh, interesting and informati`a, our plan is to decentralize the input of data to various Village departments with the assistance of our website design company Projects that were worked on this past quarter include the following: • Equipment and software purchases • Five -year financial plan and budget • GIS /GPS • Imaging system • Library computer system contractor • Municipal building project • Network server upgrades • Network study • Technology Plan update • Ticket Manager system • Water billing implementation • Website modifications and updates • Y2K compliance upgrades and testing Purchasinq Department The Purchasing Department processed 459 purchase orders, prepared bid specifications, finalized contracts and worked on numerous projects, including the following: • B &T dishwasher REPORTSWUARTERLY REPORT DOC 10/20/99 2 29 PM • Bicycle path slurry seal • Five -year financiai plan and budget • Grant - bulletproof vests • Municipal building project • Pagers • Pool deck replacement • RFP - Ambulance billing services • RFP - Banking services • RFQ - 2000 paving project • RFQ - Construction management services • RFQ - Timber Trails /Merry Lane drainage • Safety pathway construction • Surplus property sn i C o U) ec > N .� rn 0 r OAK BROOK PUBLIC LIBRARY 1112 (OAK BROOK Ro \1) OAK BROOK, ILLINOIS 00;23 -227' YHONE 630 990 -2222 F -.X- 630 990-0170 QUARTERLY REPORT Third Quarter, 1999 • Volunteers donated 55 hours to library service during the third quarter. • Technical and Circulation staff attended the regional Dynix Users Group meeting in September and learned that Ameritech Library Services is planning some major changes in library automation software over the next two years This will have an impact on training and may have some financial impact as well. it is too early to determine whether the financial impact will be a DuPage Library System, local library, or shared responsibility. • The third quarter included the end of the Summer Reading Program, the beginning of Fall Story Times and the initial meeting of the Library's new American Tea and Crafts, an exploration of American life and times based on the American Girls series. All have been well received and contribute to an interesting statistic. Each month in the third auarter of 1999 had the highest circulation for that month since monthly statistics began to be kept This is the first time that an entire quarter has shown such consistent increases. • Staff continues to meet with representatives from Carow Architect Planners to assure functionality in the new building. Staff is also meeting with Community Networking, Inc , our technology consultant, to plan state- of-the -art technology for patrons and staff in the new building. • Of course, the high point of the third quarter was the ceremonial groundbreaking for the new building on September 19th at the site during Autumn Fest. The Library staff came with smiles and high hopes and, ,)fined the many residents in the first public activity that will lead to a new building and the opportunity for staff to more adequately serve th a, library needs of the community in the not - too - distant future • Upcoming events and opportunities will be presented in the oral part of this report at the meeting of the Village Board on October 26, 1999. Oak Brook Public Ubriary Activity Data 1999/1998 1999 1999 1998 1998 % Change % Change Circulation 3d Qtr. YTD 3d Qtr. YTD 3d Qtr. YTD Checkout at OBPL 14482 37811 13361 35638 8% 6.1% Transits to Consortium 1183 3054 449 1209 163% 152.6% Total Circulation 15665 40865 13810 36847 13% 10.9% # days open 80 249 79 248 1 % 04% Av Dly Circulation 1958 1641 1748 148.6 12% 105% Use Countl®BPL items Gen Nonfiction 2086 6402 2096 6252 Q% 2 4% Gen. Fiction 2496 6535 2914 7283 -14% -103% Juvenile Nonfiction 1507 4165 1134 4068 33% 2.4% Juvenile Fiction 4729 10971 4466 10673 6% 2.8% All Periodicals 611 1760 506 1437 21% 22.5% All Audiovisual 2604 6619 1861 4971 40% 33.2% Total Use Count 14033 36452 12977 34684 8.1% 5% Borrowers' Cards New Adds - Resident 121 312 102 336 19 °1° -7. *1 % New Adds- NRBRecip 28 93 47 107 -40% -13.1% Total New Registration 149 405 149 443 0% -8.6% # of Registered Borrowers 6308 6298 0% 02% Current Holdings 7 3% Gen Books 26292 24506 Gen Audiovisual 3223 2286 41.0% Juv Books 20382 19223 6.0% Juv Audiovisual 1114 819 360% All Periodicals 9480 6457 468% All Reference 4036 3068 316% Total Titles 51735 46683 108% # of Holdings Added 1118 3972 2431 6343 -54% - 37.4% # of Holding, Modified 3765 8923 2107 6557 79% 361% # of Holdings Deleted 961 1973 436 2068 120% -46% Reference 'Transactions Directional 1551 4628 1692 4497 -8% 2.9% Reference 2552 7163 2390 6655 7% 7 6% Total Transactions 4103 11791 4082 11152 1 % 5.7% Av Dly Transactions 51.3 474 517 450 -1% 53% Programs 24 77 27 88 -11% -125% Offered Attendees 426 1175 471 1317 -10% - 10.8% Public Computer Use # of users 481 1043 Hours in use 326 765 VILLAGE OF OAK BROOK Department: Police Quarter: THIRD 99 Prnnr ,*mlSuhier - -t- Crime Rtatistirs ®rnaramiQnhioot• Traffir itatictirs Total Criminal Offenses 292 315 -7% 833 944 -22% Murder /Voluntary Manslaughter 0 0 0% 0 0 0% Criminal Sexual Assault 0 1 -100% 1 3 -67% Robbery 0 1 -100% 1 4 -75% Aggravated Assault /Battery 16 12 33% 47 51 -8% BurglarylBreaking & Entering 8 9 -11% 29 26 12% Theft 158 153 3% 412 491 -16% Motor Vehicle Theft 9 9 0% 20 16 25% Arson 0 0 0% 0 1 -100% Other Criminal Offenses 101 130 -22% 323 352 -8% Criminal Arrests 74 89 -17% 211 287 -26% Criminal Offenses Solved 151 228 -34% 460 667 -31% Juvenile Contacts 49 71 -31% 146 170 -14% Village Ordinance Arrests 39 86 -55% 127 205 -38% Property Reported Stolen $6.14,752 $ 1,219,218 -48% $ 1,148,368 $ 1,947,659 -41% Property Recovered $87,8451 $97,636 •10% $165,394 $173,924 -5% Property Damaged $27,080 $36,676 •26% 550,441 $77,016 -35% ®rnaramiQnhioot• Traffir itatictirs Total Accidents 309 380 -19% 953 1057 -10% Personal Injury Accidents 46 49 -6% 145 160 -9% Property Damage Accidents 263 300 -12% 808 896 -10% Fatal Accidents 1 0 1 -100% 0 1 -100% Hazardous Moving Violations 1124 1200 -6% 4237 3530 20% D.U.I. Arrests 17 29 -41% 46 71 -35% Written Warnings 446 413 8% 1281 1384 -7% Parking Tickets 6141 688 -11% 1601 1937 .17% imillUMwinn rru3r121i1UQau,ovL- vot ew "&r ISO -Wow figs 100$ x. 15 DuMeg - Cases Initiated 42 61 -31% 138 166 -17% DuMeg - Drug Seizures 54 79 -32% 175 182 -4% DuMeg - Arrests 28 60 -53% 89 125 -29% DuMeg - Weapons Seized 4 9 -56% 5 15 -67% DuMeg - Vehicles Seized 7 7 0% 20 26 -23% DuMeg - Value of Drugs Seized $2,085,180 _$15,727,7741_ -87% $3,504,955 $17,958,581 w 80% ProgramiSubject• Public ReiationslCrime Prevention! I raining School Presentations (Hours) 10 15 -33% 56 56 0% Attendance - School Presentations 378 275 38% 1518 1680 -10% Community Presentations (Hours) 47 55 -15% 146 109 34% Attendance- Community Presentations 530 488 9% 1697 1240 37% Special Events 3 4 -25% 17 10 70% Association Meetings 14 10 40% 38 48 -21% Training Hours - Professional Skills 920 680 35% 2040 2560 20% Training Hours - In House 150 501 -70% 500 950 -47% Training Hours Required Operational 418 475 12% 1644 1820 10% Total Personnel Hours in Training 1488 1656 -10% 4484 5330 16% N QUARTERLY REPORT Department: Pubic Works Pro. No. Program/Description: 3rd Qtr. 1999 3rd Qtr. 1998 % Change 3201 Buildings & Grounds Work Orders Processed 291 30 -3% 3301 Street Maintenance Pavement UtLy Cuts Repaired 11 8 38% As halt Placed tons 112 58 91 Stone Placed (tons) 439 0 Concrete Placed (yds.) 14 4 250% , S oil Hauled ( ds 615 344 79%11 Street Sweepm lane miles 544 234 L 132% 3302 Traffic & Lighting, Maintenance Street Lights Re aired 47 41 15% Street Signs/Markers Re aired 34 52 -35% Pavement markings Placed (I f.) 870 8,501 -90% 3303 Snow Removal Snow /Ice Events 0 0 De -icer Salt Spread tons 0 0 Regular Man -hours Required 0 0 O T Man -hours Required 01 0 3304 Drainage Maintenance Street Inlets Cleaned 275 99 Street Inlets Repaired 6 5 Street Inlets Replaced 1 0 Roadway Swales Reshaped I.f 01 0 3305 Forestry Trees Pruned 0 438 Trees Removed 3 1 200% Trees Planted 0 0 Weed Violations Reported 6 9 -33% Leaves Hauled (yds.) 0 0 Leaves - Reg. Man -hours Required 0 0 Leaves - O.T. Man -hours Required 0 0 3306 Safety_ Pathways Screenings Placed (tons)_ 3081 0 Asphalt Placed tons 2681 3 Page 1 (a) (a) (a) (a) (b) (c) (e) (f) Quarter: Third 1999 YTD YTD pi® 1999 1998 Chan e 92 107 -140/6 19 18 3% 218 184 18% 524 109 381% 36 21 71% 1 535 847 81% 1385 898 JA% 90 87 3% 119 152 -22% 870 8,501 -90% 14 8 75% 1,112 681 63% 425 316 34% 1,205 423 185% 276 101 173% 10 _ 6 67% 3 2 50% 01 0 -46% 0 507 6 14 -57% 34 5 580% 21 39 -46% 0 0 0 0 0 0 (a) (b) (c) (d) (d) (d) (d) (e) (f) (g) 308 0 1 (g) (9) 268 3 (g) Progrann Subject: DuMeg • ••••••� (COUNTY -WIDE) �` 10 10 15 -33% 56 "V Ism YIV 378 DuMeg - Cases Initiated _ 42 61 -31% 138 166 DuMeg - Drug Seizures 54 79 -32% 175 182 DuMeg - Arrests 28 60 -53% 89 125 DuMeg- Weapons Seized 4 9 -56% 5 15 DuMeg - Vehicles Seized 7 7 0% 20 26 DuMeg -Value of Drugs Seized $2,085,180 $15,727,774 -87% $3,504,955 $17,958,581 501 .70% 500 950 47% School Presentations (Hours) Attendance - School Presentations Community Presentations (Hours) Attendance- Community Presentations Special Events Association Meetings Training Hours - Professional Skills Training Hours - In House Training Hours - Required Operational Total Personnel Hours in Training -17% -4% -29% -67% -23% -80% r-IiuIIG nuidtiulllJ too 11111c 1 Iow,.,reM_x • ••••••� �` 10 10 15 -33% 56 56 0% 378 275 38% 1518 1680 •10% 47 55 -15% 146 109 34% 530 488 996 1697 1240 37% 3 4 -25% 17 10 70% 14 10 40% 38 48 21% 920 680 35% 2040 2560 -20% 501 .70% 500 950 47% 150 475 -12% 1644 1820 -10% 4181 1656 - 1076 44841 5330 16% 1488 NAT 1 i :► 1' t; Department: Police Quarter: THIRD 99 PronramlSuhiiect: Crime Statistics FTo-talCriminal $fee& ON saawfw ------- 9#00: ------ Me NO Offenses 292 315 -7% 833 944 -22% Murder /Voluntary Manslaughter 0 0 0% 0 0 0% Criminal Sexual Assault 0 1 -100% 1 3 -67% Robbery 0 1 -100% 1 4 -75% Aggravated Assault /Battery 16 12 33% 47 51 -8% BurglaryfBreaking & Entering 8 9 -11% 29 26 12% Theft 158 153 3% 412 491 -16% Motor Vehicle Theft 9 9 0% 20 16 25% Arson 0 0 0% 0 1 -100% Other Criminal Offenses 101 130 -22% 323 352 -8% Criminal Arrests 74 89 -17% 211 287 -26% Criminal Offenses Solved 151 228 .34% 460 667 -31% Juvenile Contacts 49 71 -31% 146 170 -14% Village Ordinance Arrests 39 86 -55% 127 205 -38% Property Reported Stolen $614,752 $1,219,218 -48% $1,148,368 $1,947,659 -41% Property Recovered $87,845 $97,636 -10% $165,394 $173,92,4 -5% Property Damaged $27,080 $36,676 -26% $50,441 $77,016 -35% PrnwamlSnhieet- Traffir_ Statistics Total Accidents 309 380 -19% 953 1057 -10% Personal Injury Accidents 46 49 -6% 145 160 -9% Property Damage Accidents 263 300 -12% 808 896 -10% Fatal Accidents 0 1 -100% 0 1 -100% Hazardous Moving Violations 1124 1200 -6% 4237 3530 20% D.U.I. Arrests 17 29 -41% 46 71 -35% Written Warnings 446 413 8% 1281 1384 -7% Parking Tickets 614 688 .11 % 1601 1937 -17% VILLAGE OF CAK BROOK f POLICE (DEPARTMENT THIRD QUARTER REPORT 1999 CRIME STATISTICS: For the third quarter of 1999, total criminal offenses have decreased by 7 %. Year to date our total criminal offenses have decreased by 22 %. The individual statistics continue to decrease as compared to the third quarter of 1998 in most categories other than theft, where there is a 3% increase related to retail theft. The value of property reported stolen has decreased by 48 %, and property damage is also down by 26 %. TRAFFIC: There has been a decrease in D.U.I. arrests, which could be attributable to an aggressive D.U.I. enforcement and the rational and State advertisements about drinking and driving aimed at raising the publics awareness of the dangerous combination. The total number of motor vehicle accidents are down by 19% this quarter. This also includes a 6% reduction in personal injury accidents. CRIMIE PREVENTION: We have completed the second Citizen's Police Academy which began in September with 13 participants. The graduation will take place on October 28, 1999 at the Oak Brook Bath and Tennis Club. QUARTERLY REPORT Department: Public Works Pro. No. 3rd Qtr. Program/Description: 1999 3rd Qtr. 1998 % 1 Chan gel 3201 Buildings & Grounds Work Orders Processed 29 30 -3% 3301 Street Maintenance Pavement Utilit y Cuts Repaired 11 71% 38% As halt Placed tons 112 _8 58 93% Stone Placed tans) 439 0 Concrete Placed dS-) 14 4 250% Spoil Hauled (yds.) 6151 344 79% Street Swee in (lane miles ) 5441 2341 132% 3302 Traffic & Lighting Maintenance Street Lights Repaired 47 41 15% Street Signs/Markers Re aired 34 52 -35% Pavement Markings Placed (I.f.) 870 8,501 -90% 3303 Snow Removal Snow lice Events 0 0 De -icer Salt Spread tons 0 0 Regular Man -hours Required 0 0 O T Man -hours Required 0 0 3304 Drainage Maintenance Street Inlets Cleaned 275 99 Street Inlets Repaired 6 5 Street Inlets Replaced 1 0 Roadway Swales Reshaped I.f. 01 0 3305 Forest Trees Pruned 0 438 Trees Removed 3 1 200% Trees Planted 0 0 Weed Violations Reported 6 9 -33% Leaves Hauled (yds.) 0 0 Leaves - Reg. Man -hours Required 0 0 Leaves - O T Man -hours Required 0 0 3306 Safety Pathways Screenin s Placed tons 3081 11 Asphalt Placed tons 268 3 Page 1 (a) (a) (a) (a) (b) (c) (e) (f) Quarter: Third 1999 YTD YTD % 1999 1998 1 Chan e 921 107 -14% 19 18 3% 218 184 18% 524 109 381% 36 21 71% 1535 847 81 1385 898 :j4% 90 87 3% 119 152 -22% 870 8,501 -90% 14 8 75% 1,112 681 63% 425 316 34% 1,205 423 185% 276 101 173% 10 6 67% 3 2 50% 0 0 -46% 0 507 6 14 -57% 34 5 580% 21 39 -46% 0 p 0 0 0 0 0 (a) (b) (C) (d) (d) (d) (d) (e) ,g) 308 0 _ (g) ,g) 268 3 (9) it 1. 1 3rd Qtr. 3rd Qtr. % Pro. No. Program/Description: 1999 1998 Chan e 3401 Garage Vehicle/Equip Repaired routine 48 481 00/o Vehicle/Equip Repaired demand 1651 207 -20% Fuel Used (gals ) 17,147 1 16,689 1 3% 3501 Water Water Pum ec High Day Pum Low Dav Puml mil gals ige (mil. gals.) ge (mil gals.) mpacge (mil. gals. Water Main Breaks Repaired Hydrants Repaired Hydrants Replaced Hydrants Painted Valves Repaired Valves Replaced Valves Exercised New Water Meters Installed Water Meters Replaced Service Calls (customer visits) Restorations - Yards of sod installed YTD I 1 O % 1999 1 1999 Change 126 117 8% 590 636 1 -7% 54,063 51,417 5% 545.5 494.1 10% (h) (j) 9.786 7.933 23% 3.834 3,355 14% 5.929 5.370 10% 22 7 214%(1) 1 0 5 4 2 82 82 91 0 0 0 0 0 610 0 90 -100% 1 2 250% 150 _ 316 -53% 9431 6771 39% 832 1 892 -7% 1168.2 1125.4 4% 9.786 7.933 23% 2 335 2.350 _1% 4.279 4.123 4% 51 23 122% 3 1 5 3 82 91 0 _ 0 0 2 610 316 93% 15 13 15% 787 942 -16% 1 925 1647 170/6 2,735 2,315 18% COMMENTS ON SPECIFIC PROJECTS AND WORK ACTIVITIES (a) These are all due to the increase in water main breaks we experienced. (b) Last year we experienced some mechanical problems with our sweeper, hence, the lower totals (c) As roadways are resurfaced, we include pavement markings as part of the contract, hence, the reduction in what we perform in- house. (d) All of these substantial increases are due to the major snow storm we experienced on January first and second in which we experienced 18" of snowfall. I (e) We started our curb inlet cleaning a littler earlier than last year. (f) Our next Village -wide pruning will take place in the 4th quarter Areas include: Trinity Lakes, York Woods, Robin Hood Ranch, and Old Oak Brook subdivisions. (g) Little maintenance was required last year and no asphalt overlays were installed (h) We have estimated that this high day usage was probably 1.5 million gallons higher t, an what it actually was due to a severe water main break that went undetected for several days. (1) Water main breaks can vary dramatically year to year, quarter to quarter, due to weather condit,ons The abnormal number we experienced this summer was due in large part to the drought which caused the ground to dry out and shift, cracking our older cast iron water mains. (j) This category includes meter re- reads, final meter reads, water main locations, or any call that necessitates a customer service employee being dispatched to render service. UPCOMING ACTIVITIES FOR THE 4ti,, QUARTER As inventories allow, we will continue our water meter replacement program wherein meters 10 years and older are replaced Other programs that we will be continuing during the 4th quarter are street sweeping, roadside shoulder maintenance (weather permitting), leaf collection, and snow and ice control along with a couple of drainage projects. Additionally, our Safety Pathway system will be seal- coated which is a maintenance function performed every three years to prolong pavement life. gr3rd99.xls Page 2 (h) 0) bd 0 � 0 I�1 s0. � Nd 0 0 La 1/ "WAS a$ a ®• < cr ee� G. coi a a ro u c �i aj •a" H u � ® °B E V a w...r u wa b © 4 3 F m CO a ON 0% o �v IV M CD �11v' ?;!#i y' P% N N �9 _w M L M : 04 Go 0 00 s+�+ ee� G. coi a a ro u c �i aj •a" H u � ® °B E V a w...r u wa b © 4 3 F m CO a ON 0% o �v IV M