Agenda - 09/25/2012 - Board of TrusteesN
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1. CALL TO ORDER
2. ROLL CALL
3.
4.
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BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, SEPTEMBER 25, 2012
7:00 P.M.
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of September 11, 2012
B. Regular Board of Trustees Meeting of September 11, 2012
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending September 21, 2012 - $1,283,475.98
Significant Items included in Above:
1) Hervas, Condon & Bersani, P.C. - Legal Services - August, 2012 - $3,848.34
(FY 12 — YTD - $17,666.56)
2) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services — August, 2012 -
$8,956.69 (FY12 —YTD- $74,384.72)
3) Seyfarth, Shaw, LLP —Legal Services — July & August, 2012 - $11,524.39 (FY12 — YTD -
$73,757.23)
4) Rathje & Woodward, LLC — Legal Services — August ,2012 - $3,333.33
(FY 12 — YTD - $27,086.10)
5) Holland & Knight, LLP — Legal Services — July, 2012 - $11,195.00
(FY l2 — YTD - $100,196.29)
TOTAL LEGAL BILLS PAID FOR 2012 - $301,844.76
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6) DuPage Water Commission -August, 2012 - $397,455.65
7) James J. Benes & Associates - Payout 45- 2012 Water Main Project - $17,279.95
B. Approval of Payroll for Pay Period Ending September 15, 2012 - $667, 475. 35 ....... ............................... AktipW
Manzo
C. Community Development Referrals —NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts: -NONE AT THIS TIME
E. Budget Adjustments — NONE AT THIS TIME
F. Ordinances & Resolutions
1) ORDINANCE 2012- ZO- V -EX -S -1346, An Ordinance Granting a Variation from the Provisions
of Section 13- 12 -3H.2 of Title 13 ( "Zoning Regulations ") of the Village Code of the Village of
Oak Brook Relative to Parking Spaces in the Required Front Yard for the Property at 2021
Swift Drive in the Village of Oak Brook, Illinois .............................................. ............................... Moy
2) ORDINANCE 2012- ZO -MA -EX I -S -1347, An Ordinance Rezoning and Granting a Map
Amendment on a Parcel of Approximately 28.64 Acres from a Parcel of Approximately 57
Acres, Located at the Southwest Comer of Route 83 and 35" Street, in the Village of Oak
Brook, Illinois ..................................................................................................... ............................... Wolin
3) ORDINANCE 2012- ZO -TA -G -980, An Ordinance Approving a Text Amendment to Section
10) ORDINANCE 2012 -PP -S -1351, An Ordinance Authorizing the Sale, Donation or Disposal of
Certain Items of Personal Property Owned by the Village of Oak Brook .......... ............................... Lalmalani
11) RESOLUTION 2012 -B &T- WETLAND -AG -R -1202, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village and Encap, Inc. for Wetland
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13 -1OB -2 of the Zoning Ordinance of the Village of Oak Brook ....................... ...............................
Moy
4)
ORDINANCE 2012- ZO- SU -EXl -S -1348, An Ordinance Granting A Special Use to Allow
Lewis University to Operate a Post Baccalaureate School at 111122" Street in the Village of
OakBrook, Illinois ............................................................................................. ...............................
Moy
5)
RESOLUTION 2012- SR- FP -EX -R -1199, A Resolution Approving the Final Plat for the
Templeton Woods Subdivision in The Village of Oak Brook, Illinois 60523 ... ...............................
Moy
6)
ORDINANCE 2012- ZO- V -EX -S -1349, An Ordinance Granting Variations from Certain
Provisions of Sections 13 -11 -10 and 13 -11 -14 of Title 13 ( "Zoning Regulations ") of the Village
of Oak Brook Relative to a Wall Sign for the Property at 1111 22 "d Street in the Village of Oak
Brook, Illinois ..................................................................................................... ...............................
Moy
7)
RESOLUTION 2012- PW- AG -EX -R -1200, A Resolution Approving and Authorizing the
Execution of an Agreement with the Larson Equipment and Furniture Company for
Replacement Lockers for the Village of Oak Brook's Department of Public Works ........................
Wolin
8)
RESOLUTION 2012- PW -AG -R -1201, A Resolution Approving and Authorizing the Execution
of an Agreement By and Between the Village and Accurate Tank for a Replacement Fuel
Dispenser and Monitoring System .......................................... ...............................
Wolin
9)
ORDINANCE 2012- ENG -PW -G -981, An Ordinance Amending Section 8 -5 -1 -2 of the Oak
Brook Village Code in Relation to Performance Security for Removal/Replacement of
Driveways........................................................................................................ ...............................
Wolin
10) ORDINANCE 2012 -PP -S -1351, An Ordinance Authorizing the Sale, Donation or Disposal of
Certain Items of Personal Property Owned by the Village of Oak Brook .......... ............................... Lalmalani
11) RESOLUTION 2012 -B &T- WETLAND -AG -R -1202, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village and Encap, Inc. for Wetland
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ORestoration at the Entrance of the Bath and Tennis Club.........
Wolin
12) RESOLUTION 2012- FI- MUNIS -AG -R -1203, A Resolution Authorizing the Execution of
Agreements By and Between the Village and Tyler Technologies, Inc. for Munis Support
Services.......................................................................... ............................... Zannis
G. Monthly Treasurer's Report —August 31, 2012 ........................................................ ............................... Aktipis/
Manzo
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2012- ZO- V -EX -S -1350, An Ordinance Granting a Variation to Allow Soccer
Field Lights to be Installed at 1450 Forest Gate Road in the Village of Oak Brook, Illinois............ Moy
2) ORDINANCE 2012- TC -RR -G -982, An Ordinance Amending Chapter 2 ( Traffic Schedules) of
Title 7 (Motor Vehicles and Traffic) of the Village Code of the Village of Oak Brook in Yusuf/
Relation to Forest Gate Road .............................................................................. ............................... Wolin
3) Award of Purchasing Card Services (P -Card) Agreement and Approval of Increase of
Purchasing Authority
Q A. ORDINANCE 2012- BD- VMR -PG -G -983, An Ordinance Amending Chapter 7 of Title I of Aktipis/
the Oak Brook Village Code Relating to the Purchasing Authority of the Village Manager..... Manzo
B. RESOLUTION 2012- PG- FI -AG -R -1204, A Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village and US Bank for the Aktipis/
Establishment of a "P -Card" Purchasing System ........................................ ............................... Manzo
10. ACTIVE BUSINESS
A. Confirmation of Appointments —NONE AT THIS TIME
B. Ordinances & Resolutions —NONE AT THIS TIME
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C. Award of Contracts —NONE AT THIS TIME
D. Final Approval — Strategic Plan ...............
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
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Lalmalani
O12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) the sale or lease of property
owned by the public body and (2) minutes of meetings lawfully closed under this act pursuant to section
2c(6) and 2c(21) of the Illinois Open Meetings Act, respectively.
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13.
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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