Boards & Commissions Supporting Documents - 12/05/1991 - Bath & Tennis Members' Committee (3)-001�
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OPEN FIELD RENTAL
Budgeted Revenue for 1991 -2 (Listed under General Admin) $3000
Actual Revenue for 1990 -1 (Listed under Golf Income) $4,052
Actual Revenue for 1991 -2 (Through June 30, 1991) $ 0
PROBLEMS
1.No Sports Core Personnel on site with authority to supervise
use of field or handle problems that arise.
2.Extensive use of B &T parking lot.
3.Inadequate security.
1.In July, a company picnic failed to provide portable restrooms
for picnic participants. This was later explained as an
oversight by company management. Someone at the picnic site
began directing people to the B &T clubhouse bathrooms. The B &T
Pool Manager had no choice but to do the humane thing and allow
them to use our facilities. A reasonable estimate is that
between 150 and 200 picnic participants used the facilities
entering through the restaurant and the pool entrance.
2.In August, a Saturday picnic included rides around the B &T
• parking lot and driveway in an old firetruck with the siren
blaring. The size and speed on our narrow drive and through a
crowded parking lot created another potentially dangerous
situation. Many members commented on the constant use of the
siren, as well.
3.All of the picnics seem to have a person directing traffic at
the entrance to the open field off the main driveway. In past
years, they seemed to direct all picnic cars into the open field
area. Now the cars are directed towards (although not limited
to) the new section of the parking lot near the admin building.
On a couple of August weekend days, this new area was filled with
picnic cars and the main lot was filled with wedding attendees.
This was early in the day, once around 11:30 a.m., another time
around 12:30. This is earlier than most members using the pool
would arrive. When the B &T members did try to park it was a real
mess.
4.No security person is ever stationed at the North end of the
fields, where there is direct access to the B &T grounds. On a
warm summer day, we routinely have picnic participants trying to
enter the pool area, sitting down by the lake, strolling down to
the Hut -- all over the place.
The picnics feature loudspeakers announcing contests and raffle
winners and amplified music. Achoholic beverages are served at
most.
If $3000 total revenue'is what the Sports Core receives for an
entire season of these picnics, then the B &T members will have
about $1000 of their General Administration overhead offset by
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all this aggravation. All we need to lose is 1 family membership
and we will be in the hole. If the rental of this field is to
continue, then B &T must add the necessary supervisory personnel
and security this type of event should have. These substantial
costs must be passed on to the Field users in their rental
package. Potential liability is obvious here.
The majority of the users of this field are not Oak Brook
corporations and organizations. Therefore we feel under no
obligation to offer them a bargain.
If the Trustees do decide to continue this we make the following
suggestions.
1.All fees should be increased, and there should be a significant
differential between Oak Brook based groups and others.
2.The Sports Core should contract for portable bathrooms and
include the costs in the picnic fee.
3.Picnic cars should all be directed to Open Field area for
parking.
4.The Sports Core should employ two security guards for each
picnic and include their cost in fees.
5.Mr. McAdams or a designated supervisor should be on site during
all picnics to solve problems and control situations that might
arise.
6.Marketing of the availability of this facility should be
directed to Oak Brook organizations and companies. We are quite
sure that many are unaware of this.
The B &T Members Committee
January, 1992
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