Agenda - 10/09/2012 - Board of TrusteesBOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, OCTOBER 9, 2012
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT'S OPENING COMM]
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of September 25, 2012
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending October 5, 2012 - $826,624.82.........
Significant Items included in Above:
1) Holland & Knight, LLP — Legal Services — August, 2012 - $13,792.31
(FY 12 — YTD - $113,988.60)
2) Seyfarth, Shaw, LLP - Legal Services — August & September, 2012 - $5,511.61
(FY12 — YTD - $79,268.84)
TOTAL LEGAL BILLS PAID FOR 2012 - $320,438.68
3) J.A. Johnson Paving Co. — Payout #3 — 2012 Paving Project - $244,832.42
4) V ian Construction — Payout #5 — 2012 Water Main Project - $225,886.88
B. Approval of Payroll for Pay Period Ending September 29, 2012 - $699,884.64
C. Community Development Referrals —NONE AT THIS TIME
......................... Aktipis/
Manzo
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Aktipis/
Manzo
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Pyrotechnics ....................................................................................................... ............................... Manzo
E. Budget Adjustments —NONE AT THIS TIME
F. Ordinances & Resolutions
1) ORDINANCE 2012- LY -EX -S -1352, An Ordinance Adopting a Revision to the Library Yusuf/
Meeting Room and Quiet Study Rooms Policy .................................................. ............................... Moy
2) ORDINANCE 2012 -PP -S -1353, An Ordinance Authorizing the Sale by Auction or Broker or
Donation of Certain Items of Personal Property Owned by the Village of Oak Brook ..................... Lalmalani
3) RESOLUTION 2012 - DUCOMM- AG -EX -R -1206, A Resolution Approving and Authorizing a
Memorandum of Understanding By and Between the Village of Oak Brook and the DuPage Yusuf/
Public Safety Communication Cooperative Regarding Alarm Monitoring ........ ............................... Wolin
4) RESOLUTION 2012- ADHOC- EN14ANCE - CMTE -R -1207, A Resolution Amending
Resolution R -1191 to allow for the Appointment of Co- Chairs to the Village Ad Hoc
Residential Enhancement Committee ................................................................. ............................... Lalmalani
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Final Plat of Tracey Parrillo Trust Consolidation — 8 and 10 Gateway Court — Final Plat of
Consolidation........................................................................................................ ............................... Moy
9. UNFINISHED BUSINESS — NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Ad -Hoc Residential Enhancement Committee
................. Lalmalani
2) Discussion of Vacant Board of Fire & Police Commissioners Appointment — John Pircon ............. Wolin/
Zannis
3) Board of Fire & Police Commissioners .............................................................. ............................... Lalmalani
B. Ordinances & Resolutions —NONE AT THIS TIME
C. Award of Contracts
1) Units 601 —Public Works Utility Truck (2013 Ford F450 XL 4X4 DRW Chassis Cab)—
Purchase Order issued in the amount $60,277.00 to Curie Motors, Frankfort, Illinois .................... Wolin
D. Directory Sign/Jorie and Kensington ......................................................................... ............................... Manzo
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11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) pending, probable, or imminent
litigation matters, (2) to consider the following sale or lease of property owned by the public body, and
(3) minutes of meetings lawfully closed under this act pursuant to section 2c(11), 2c(6), and 2c(21) of the
Illinois Open Meetings Act, respectively.
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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