R-1651 - 07/11/2017 - FIRE & POLICE - Resolutions Supporting Documents GA Of OAke9 ITEM 9.A.2)
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AGENDA ITEM
Regular Board of Trustees Meeting
July 11, 2017
SUBJECT: Vehicle Replacement
FROM: Barry Liss, Fire Chief
Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: 2017 Equipment Replacement - $87,000 from
Program #342, Equipment Replacement, for the replacement and purchase of an Incident
Command Vehicle. Estimated $5,000 to be realized in salvage for sale of reserve Incident
Command Vehicle being replaced.
RECOMMENDED MOTION
I move that the Village Board approve the purchase of a 2018 GMC Yukon replacement
Incident Command Vehicle in the amount of $50,699.00 and issue a purchase order to the
sole proposer, Haggerty Buick GMC, 300 W. Roosevelt, Villa Park, I1. An amount not to
exceed $36,301will be required for incidentals including, but not limited to a complete
emergency lighting and communications package, vehicle graphics, computer installation
and incident command management tools.
Background/History:
A request for proposals for the Fire Department Incident Command Vehicle was posted on the
Village website and sent to eight (8) vendors on June 14, 2017. On June 28, 2017, one (1)
proposal was received and opened.
Daily shift operations for the Fire Department are supervised and commanded by one of three
Battalion Chiefs serving each of the three assigned 24-hour shifts. As such, the Battalion Chief
is assigned to operate from within an assigned Incident Command Vehicle (ICV). The current
primary and reserve Incident Command Vehicles are built upon a standardized off-the-lot full-
sized, extended-length sport utility vehicle chassis incorporating additional add-on components
that provide a well-designed platform by which the Battalion Chief functions as they command,
control, and coordinate the wide variety of emergency responses to which they respond.
To ensure operational readiness and prevent interruptions of a Battalion Chiefs response, the
department maintains one primary ICV and an older reserve unit when the primary unit is
temporarily out of service for mechanical breakdowns or routine maintenance issues. The
reserve ICV also serves as a Fire Prevention vehicle for daily working inspectors. The current
primary ICV is a 2008 GMC Yukon XL with nearly 48,000 miles. The reserve unit is a 2000
Ford Expedition with 63,250 miles.
As part of our Vehicular Capital Improvement program, the 2000 Ford Expedition has reached
well beyond its useful life as it has exceeded 17 years of service. Purchased new at a cost of
$34,990.00, the vehicle has experienced nearly $20,000 in repairs over its lifetime with nearly
$1,000 expended during the past 12 months alone. Rusting fenders, holes in the floor boards,
failing emergency lighting, electrical issues and inadequate useable storage space continue to
plague the vehicle.
The scope and cost of the purchase required competitive request for proposals, which were
solicited by the Village in June of 2017. Several leading manufacturers were contacted and sent
informational packets. One proposal was received and subsequently evaluated for its content,
responsiveness to our specifications and overall cost.
Following review of the proposal, the department selected the GMC Yukon offered through
Haggerty Buick GMC.
As in the past, we will continue our approach in repurposing our fleet as the addition of the new
ICV will subsequently allow us to pass the current primary ICV down to reserve status and
provide additional years of service. Once the new replacement unit is operational, the older
reserve unit will then become surplus and eventually sold.
The new vehicle will remain as a standardized off-the-lot full-sized, extended-length sport utility
vehicle chassis incorporating additional after market add-on components such as, but not limited
to multiple two-way radio communications, wireless on board computer, printer, incident
command tracking boards, fire, rescue and mass casualty management tools, strategic reference
material, cameras, emergency lighting, siren and more.
Recommendation
That the above motion be presented to the board for approval.
RESOLUTION 2017-FD-EQ-R-1651
A RESOLUTION APPROVING THE PURCHASE OF AN INCIDENT COMMAND VEHICLE
FROM HAGGERTY BUICK GMC
WHEREAS, the Village owns and maintains a primary Incident Command Vehicle ("ICV") which
serves as an emergency response vehicle for three Battalion Chiefs, and also a reserve unit now utilized
by the Village fire inspectors; and
WHEREAS, the reserve ICV is a 2000 Ford Expedition which has reached well beyond its useful
life as it has exceeded 17 years of service; and
WHEREAS, Village staff solicited bids to purchase a new ICV in June 2017 and the proposal was
sent to eight(8)vendors; and
WHEREAS, the Village received one (1) bid response to its proposal; and
WHEREAS, Haggerty Buick GMC ("Haggerty' was the sole proposer, and its proposal was
evaluated for content, responsiveness to the specifications, and overall cost; and
WHEREAS, the Village President and Board of Trustees, being fully advised in the premises,
have determined that it is in the best interests of the Village and its residents to authorize the purchase of
a new ICV from Haggerty in the amount of$50,699.00, and allow an amount not to exceed $36,301.00 for
the purchase of required incidentals through various vendors, for a total price not to exceed $87,000; and
WHEREAS, the current primary ICV is a 2008 GMC Yukon XL which will now be utilized
as a reserve vehicle.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Authorization of Purchase of the ICV. The President and Board of Trustees
hereby approve the purchase of the ICV from Haggerty in the amount of $50,699.00, and allow an
amount not to exceed $36,301.00 for the purchase of required incidentals through various vendors, for a
total price not to exceed $87,000.
Section 3: Execution of Required Documentation. The Village Manager is hereby authorized
to execute on behalf of the Village all documents necessary to complete the purchase pursuant to Section
2 of this Resolution.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-FD-EQ-R-1651
Approving the Purchase of
Incident Command Vehicle
Page 2 of 3
APPROVED THIS 11`h day of July, 2017
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of July, 2017
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2017-FD-EQ-R-1651
Approving the Purchase of
Incident Command Vehicle
Page 3 of 3
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