R-1650 - 07/11/2017 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 9.A. 1)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 11, 2017
SUBJECT: Award of Contract—Salt Dome Repair Project
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FROM: Doug Patchin, Public Works Director
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BUDGET SOURCE/BUDGET IMPACT: $24,680 in Snow Removal Structural
Improvements(363-90400)
RECOMMENDED MOTION: I move that the Village Board waive bidding due to sole
source and award a contract to Dome Corporation of North America, Saginaw,
Michigan for the Salt Dome Repair Project in the amount of$24,680.00, and approve
Resolution R-1650.
Back2round/History:
In 1990, Dome Corporation of North America built the salt storage dome at the Public
Works facility. Over the years staff has made minor roofing and structural repairs to the
dome. This is the first major repair that requires the manufacturers pre-fabricated dome
panels be replaced. The dome panels are made with compound angles and are designed to
work as a stress-skinned panel, which basically means that the panels are designed to
work together as an integrated unit. It is very important that once the panel is removed, it
is replaced quickly as to not minimize the structural integrity of the entire dome.
Because the stress-skinned panels are pre-fabricated and installed by the dome
manufacturer, these repairs become a sole source and cannot be bid out.
Recommendation:
That the Village Board waive bidding due to sole source and award a contract to Dome
Corporation of North America, Saginaw, Michigan for the Salt Dome Repair Project in the
amount of$24,680.00, and approve Resolution R-1650.
BOT AGENDA012417 Page 1 RG
RESOLUTION 2017-PW-SALT-R-1650
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD
AND EXECUTION OF A CONTRACT FOR THE SALT DOME REPAIR PROJECT
BY AND BETWEEN THE VILLAGE OF OAK BROOK
AND DOME CORPORATION OF NORTH AMERICA
WHEREAS, the Village owns and maintains a salt storage dome at the Public Works facility; and
WHEREAS, after 27 years the manufacturer's pre-fabricated dome panels ("Panels") need to be
replaced; and
WHEREAS, Dome Corporation of North America ("DCNA") built the salt storage dome in 1990
and remain the sole source for replacement of the Panels; and
WHEREAS, Section 1-7-7 of the "Village Code of Oak Brook, Illinois" ("Village Code") provides
that contracts, which by their nature are not adapted to award by competitive bidding or competitive
proposals, such as when an item is only available from a single source, are exempted from competitive
bidding and competitive proposal requirements; and
WHEREAS, the Village President and Board of Trustees, being fully advised in the premises,
have determined that it is in the best interests of the Village and its residents to authorize the award of a
contract for replacement of the Panels with DCNA for an amount not to exceed $24,680.00;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Authorization of Contract for Replacement of the Panels. The President and
Board of Trustees hereby approve the contract for replacement of the Panels in an amount not to exceed
$24,680.00.
Section 3: Approval of Contract. The President and Board of Trustees hereby approve the
contract with DCNA in substantially the same form as attached as Exhibit A ("Contract"), and in a final
form approved by the Village Attorney.
Section 4: Execution of the Contract. The Village Manager and Village Clerk shall be, and
hereby are, authorized to execute the contract between the Village and DCNA after receipt of the final
contract fully executed by DCNA.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-PW-SALT-R-1650
Authorizing an award of contract
For the Salt Dome Repair Project
Page 2 of 2
APPROVED THIS 11th day of July, 2017.
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of July, 2017.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2017-PW-SALT-R-1650
Authorizing an award of contract
For the Salt Dome Repair Project
Page 3 of 2
EXHIBIT A
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REVIEW OF CONTRACTS
Aw, adgency: a of Contract:
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rtment: Program/Account Nu�--tJ b,er,
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P�Varcl=-A Contract Price Budgeted Amount:
S61 L4 . LPW
Q Under $20,000 Q] $500,001 - $1,000,000
] ] $20,000 -$500,000 Q over$1,000,000
Name: Date:
Name: �?, - Date:(/-, :?7 t-
Name: Date:
Name:
L* Date:
Q Three (3) Originals signed by other party Date/Initials
M Original provided to staff member for other party Date/Initials `
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Q Original provided to Official Files Date/Initials
Village of Oak Brook I Approved by Board of Trustees- Date/initials;