Agenda - 10/23/2012 - Board of TrusteesBOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 -368 -5000
REGULAR MEETING
TUESDAY, October 23, 2012
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of October 9, 2012
B. Executive Meeting Minutes of August 6, 2012
C. Executive Meeting Minutes of August 14, 2012
D. Executive Meeting Minutes of September 11, 2012
E. Executive Meeting Minutes of September 25, 2012
6. CONSENT AGENDA:
Ali items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending October 19, 2012 - $ 754, 752.1 3 ..................... ............................... Aktipis/
Manzo
Significant Items included in Above:
1) Rathje, Woodward, for services in September, 2012 in the total amount of $3,333.33
(FY12 — YTD - $30,419.43)
2) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services — February, 2012 -
$19,616.25 (FY12 — YTD - $94,000.97)
TOTAL LEGAL BILLS PAID FOR 2012 - $343,988.26
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3) DuPage Water Commission -September, 2012 - $314,228.87
B. Approval of Payroll for Pay Period Ending October 13, 2012 - $668, 076. 93 ........... ............................... Aktipis/
Manzo
C. Community Development Referrals
1) Referral — Ace Hardware Corporation, on behalf of Property Owner, Oak Brook Kensington
1031, LLC. — 2200 and 2222 Kensington Court — Variations — Wall signs and a monument sign Moy
D. Authorization to Seek Bids or Proposals or Negotiate Contracts — NONE AT THIS TIME
E. Budget Adjustments —NONE AT THIS TIME
F. Authorization to Reject all Bids; Public Works Building Fuel Dispenser and Monitoring System
ReplacementProject .................................................................................................. ............................... Wolin
G. Ordinances & Resolutions
1) RESOLUTION 2012- SR- FP -EX -R -1208, A Resolution Approving the Final Plat for the Tracy
Parrillo Revocable Trust Consolidation in the Village of Oak Brook, Illinois 60523 ....................... Moy
2) RESOLUTION 2012- H20- IGA- DWC- DUP -EX -R -1205, A Resolution Approving and
Authorizing an Intergovernmental Agreement By and Between the Village of Oak Brook, the
DuPage Water Commission and the County of DuPage .................................... ............................... Wolin
H. Dana Park Re- Subdivision ........................................................................................ ............................... Wolin
1. 2012 Third Quarter Hotel/Motel Tax Receipts .......................................................... ............................... Zannis/
Manzo
J. Monthly Treasurer's Report — September 30, 2012 .................................................. ............................... Aktipis/
Manzo
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS —NONE AT THIS TIME
9. UNFINISHED BUSINESS —NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Zoning Board of Appeals ................................................................................... ............................... Latmalani
B. Ordinances & Resolutions
1) ORDINANCE 2012- BD- BOT -A -G -984, An Ordinance Amending Chapter 4 of Title 1
(Administration) of the Village Code of the Village of Oak Brook Relating to Board Agenda Wolin/
Items... — ......... ..— .................................................................................... ..........................I.... Zannis
2) Energy Grants & Energy Savings
A. RESOLUTION 2012- AG- GR- PW -EX -R -1209, A Resolution Authorizing the Execution of
an Agreement for Grant Funding Related to High Efficiency Lighting ....... ............................... Wolin
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B. RESOLUTION 2012- PG- PW -BGC -R -1210, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Issuance of a Purchase Order to Twin Supplies,
Inc., Related to High Efficiency Light ing ................................................... ............................... Wolin
3) RESOLUTION 2012- PW -AG -R- 121.1, A Resolution Approving and Authorizing the Execution
of an Agreement. By and Between the Village and Accurate Tank for a Replacement Fuel
Dispenser and Monitoring System ..................................................................... ............................... Wolin
C. Award of Contracts —NONE AT TIES TIME
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION. For the purpose of discussing (1) pending,, probable, or imminent
litigation matters, (2) sale or lease of property owned by the public body, and (3) minutes of meetings
lawfully closed under this act pursuant to section 2c(I 1), 2c(6), and 2c(21) of the Illinois Open Meetings
Act, respectively.
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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