Agenda - 10/25/2011 - Board of Trustees�i
I
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
a 630- 368 -5000
REGULAR MEETING
TUESDAY, October 25, 2011
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. MSIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of September 27, 2011
B. Special Board of Trustees Meeting of October 18, 2011
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending October 21, 2011 - $1,080,349.87
Significant Items included in Above:
I ) Hemas, Condon & Bersam, P.C. - Legal Services —August, 2011 - $2,493.04
2) Holland & Knight, LLP —Legal Services — July, 2011 - $17,793.16
3) DuPage Water Commission - September, 2011 - $246,601.03
4) DuPage Convention & Visitors Bureau — 20 % of 1% Quarterly Dues —July, August, &
September, 2011 - $15,270.85
5) James D. Fiala Paving— P.O. #2 —2011 Misc. Paving Project - $362,650.82
6) PirTano Construction —P.O. #12 & Final — 2010 Water Main Replacement - $19,265.86
B. Approval of Payroll for Pay Period Ending October 15, 2011 - $623,941.21
C. Community Development Referrals — NONE AT THIS TIME
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D. Authorization to Seek Bids or Proposals or Negotiate Contracts —NONE AT THIS TIME
E. Budget Adjustments
1) Police — Field Services to Investigations
F. Ordinances & Resolutions
I) RESOLUTION 2011- IGA -DUP -EXI -R -1132, A Resolution Approving an Intergovernmental
Agreement Providing for the Sale of Water by the Village of Oak Brook to the County of
DuPage
2) RESOLUTION 2011 -AG -R -1133, A Resolution Approving and Authorizing the Execution of
an Agreement By and Between the Village of Oak Brook and Aramark Uniform Services to
Provide Public Works Uniform Services
3) RESOLUTION 2011 -AG -R -1134, A Resolution Approving and Authorizing the Execution of
an Agreement By and Between the Village of Oak Brook and F.E. Moran, Inc. to Replace the
Heating and Ventilation Systems at the Village Police Department Gun Range
4) RESOLUTION 2011 -AG -R -1135, A Resolution Approving and Authorizing the Execution of
an Agreement By and Between the Village of Oak Brook and DCG Roofing Solutions, Inc. to
Replace the Roof at Well House #6
5) RESOLUTION 2011- EASE -FCWRD -EXI -R -1137, A Resolution Approving and Authorizing
the Execution of a Permanent Non - Exclusive Easement ( Flagg Creek Water Reclamation
District)
6) RESOLUTION 2011 -AG- DUCOMM -EXI -R -1138, A Resolution Approving the Village of
Oak Brook's Participation in the DuPage Public Safety Communication Cooperative
( "DU- COMM") and Authorizing Execution of DU- COMM'S Joint Public Safety
Communications System Agreement
G. Monthly Treasurer's Report —September 30, 2011
H. 2011 Third Quarter Hotel/Motel Tax Receipts
I. Building Security — Village's Proximity Card Access System
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Fullersburg Historic Foundation — Text Amendment — Amend Chapter 8 to Allow the
Reconstruction of Historically Significant Structures -
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2011 -AG- EXI -R -1 136, A Resolution Approving and Authorizing the
Execution of a Power supply Agreement By and Between the Village of Oak Brook and
Integrys energy Services, Inc. for the Village's Electricity Aggregation Program
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10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Chief of Police
A) RESOLUTION 2011- PL- AG -EXI -R -1139, A Resolution Approving and Authorizing the
Execution of the Chief of Police Employment Agreement Between the Village of Oak
Brook and
2) Police Pension Fund
3) Library Commission
B. Ordinances & Resolutions —NONE AT THIS TIME
C. Award of Contracts — NONE AT THIS TIME
D. DuPage Convention and Visitors Bureau Presentation
E. Polo Update
F. Geographical Information System (GIS) Update
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village President
12. ADJOURN TO CLOSED SESSION for the purpose of discussing (1) litigation and (2) personnel and
legal counsel matters, pursuant to Section 2c(11) and Section 2c(1) of the Illinois Open Meetings Act
respectively
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630)368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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