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Agenda - 10/25/2011 - Board of Trustees�i I BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS a 630- 368 -5000 REGULAR MEETING TUESDAY, October 25, 2011 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. MSIDENT'S OPENING COMMENTS 4. RESIDENTNISITOR COMMENT 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of September 27, 2011 B. Special Board of Trustees Meeting of October 18, 2011 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending October 21, 2011 - $1,080,349.87 Significant Items included in Above: I ) Hemas, Condon & Bersam, P.C. - Legal Services —August, 2011 - $2,493.04 2) Holland & Knight, LLP —Legal Services — July, 2011 - $17,793.16 3) DuPage Water Commission - September, 2011 - $246,601.03 4) DuPage Convention & Visitors Bureau — 20 % of 1% Quarterly Dues —July, August, & September, 2011 - $15,270.85 5) James D. Fiala Paving— P.O. #2 —2011 Misc. Paving Project - $362,650.82 6) PirTano Construction —P.O. #12 & Final — 2010 Water Main Replacement - $19,265.86 B. Approval of Payroll for Pay Period Ending October 15, 2011 - $623,941.21 C. Community Development Referrals — NONE AT THIS TIME BOT AGENDA Page 1 D. Authorization to Seek Bids or Proposals or Negotiate Contracts —NONE AT THIS TIME E. Budget Adjustments 1) Police — Field Services to Investigations F. Ordinances & Resolutions I) RESOLUTION 2011- IGA -DUP -EXI -R -1132, A Resolution Approving an Intergovernmental Agreement Providing for the Sale of Water by the Village of Oak Brook to the County of DuPage 2) RESOLUTION 2011 -AG -R -1133, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Aramark Uniform Services to Provide Public Works Uniform Services 3) RESOLUTION 2011 -AG -R -1134, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and F.E. Moran, Inc. to Replace the Heating and Ventilation Systems at the Village Police Department Gun Range 4) RESOLUTION 2011 -AG -R -1135, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and DCG Roofing Solutions, Inc. to Replace the Roof at Well House #6 5) RESOLUTION 2011- EASE -FCWRD -EXI -R -1137, A Resolution Approving and Authorizing the Execution of a Permanent Non - Exclusive Easement ( Flagg Creek Water Reclamation District) 6) RESOLUTION 2011 -AG- DUCOMM -EXI -R -1138, A Resolution Approving the Village of Oak Brook's Participation in the DuPage Public Safety Communication Cooperative ( "DU- COMM") and Authorizing Execution of DU- COMM'S Joint Public Safety Communications System Agreement G. Monthly Treasurer's Report —September 30, 2011 H. 2011 Third Quarter Hotel/Motel Tax Receipts I. Building Security — Village's Proximity Card Access System 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD & COMMISSION RECOMMENDATIONS A. Fullersburg Historic Foundation — Text Amendment — Amend Chapter 8 to Allow the Reconstruction of Historically Significant Structures - 9. UNFINISHED BUSINESS A. Ordinances & Resolutions 1) RESOLUTION 2011 -AG- EXI -R -1 136, A Resolution Approving and Authorizing the Execution of a Power supply Agreement By and Between the Village of Oak Brook and Integrys energy Services, Inc. for the Village's Electricity Aggregation Program BGT AGENDA Page 2 10. ACTIVE BUSINESS A. Confirmation of Appointments 1) Chief of Police A) RESOLUTION 2011- PL- AG -EXI -R -1139, A Resolution Approving and Authorizing the Execution of the Chief of Police Employment Agreement Between the Village of Oak Brook and 2) Police Pension Fund 3) Library Commission B. Ordinances & Resolutions —NONE AT THIS TIME C. Award of Contracts — NONE AT THIS TIME D. DuPage Convention and Visitors Bureau Presentation E. Polo Update F. Geographical Information System (GIS) Update 11. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village President 12. ADJOURN TO CLOSED SESSION for the purpose of discussing (1) litigation and (2) personnel and legal counsel matters, pursuant to Section 2c(11) and Section 2c(1) of the Illinois Open Meetings Act respectively 13. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630)368 -5022 or for TDD response (630) 990 -2131 as soon as possible before the meeting date. BOTAGENDA Page