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Minutes - 07/11/2017 - Board of Trustees VILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF JULY 11, 2017 MINUTES OF THE JULY 11, 2017 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON AUGUST 8, 2017 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:00 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Moin Saiyed, Edward Tiesenga Asif Yusuf, ABSENT: Trustee Michael Manzo (arrived at 7:09 p.m.) IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village Attorney Ellen Emery, Public Works Director Doug Patchin, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Head Librarian Jacob Post, Bath & Tennis Club Manager Chris Thompson, Golf Club Superintendent / Manager Sean Creed, Village Planner Rebecca Von Drasek 3. PRESIDENT’S OPENING COMMENTS President Lalmalani welcomed Trustee Yusuf back after his heart surgery. President Lalmalani asked for a moment of silence on the recent passing of John Brechin and Pramod Lal. Dr. Raj Lal came to the podium and said a few words. President Lalmalani talked about the Taste of Oak Brook and thanked the McDonald’s Corporation for their sponsorship, in addition to: The Hub Group, Loyola Medicine, Evergreen Bank, Christopher Burke Engineering, Inland Real Estate, Ancel Glink, Republic Services, VisoGraphics, Sysco, and Paramedic Services Inc. He also mentioned the Hinsdale July 4th parade which he and Clerk Pruss participated in with their families. President Lalmalani updated those present on the red light camera issue. He concluded his remarks by stating that there would not be a second meeting in July, and that the next meeting will be on August 8th. A. Senior Lifestyle Presentation Village Planner Rebecca Von Drasek introduced Bridget O’Keefe. A PowerPoint presentation was provided and Bob Gawronski (Senior Lifestyle) and George Halik (Booth Hansen) also talked about the development. Trustee Baar inquired regarding the policy for assisting patients. Ms. O’Keefe listed the approvals/requirements needed for the development. Patrick Russo (Lincoln Property Company) also came to podium and made some remarks. VILLAGE OF OAK BROOK MINUTES Page 2 of 8 REGULAR MEETING OF JULY 11, 2017 B. Williams Architects - Renovation – Oak Brook Golf Club House Presentation Village Manager Ginex discussed Williams Architects and the proposed Golf Club renovation. Doug Holzrichter (Williams Architects) and Mike Holtzman (Profitable Food Facilities) came to the podium and provided a PowerPoint presentation regarding improvements to the Oak Brook Golf Club. Village Manager Ginex referred to the previous discussion during last year’s budget discussion in regard to Golf Visions’ recommendations. Residents Karen Bushy, Jim Boros and Frank Scarpiniti came to the podium and commented regarding the proposed improvements to the Golf Club. Trustee Baar talked about the Sports Core Long Range Planning Committee discussions regarding improvements to the Golf Club. Opinions were expressed regarding the costs of the improvements and issues regarding public ownership of this facility. It was proposed to have a Committee-of-the-Whole meeting to discuss this expenditure. Comments were made in support of upgrading the Clubhouse food and beverage areas. Head Golf Professional Jeff Kawucha came to the podium and spoke regarding the needed improvements and Golf Club Superintendent / Manager Creed discussed the finances needed for the improvements. Discussion ensued regarding starting with Phase I of the improvements regarding the food and beverage areas, and that these improvements can be done much less expensively than proposed in the presentation. It was requested that Finance Director Paprocki provide data regarding revenues after the 1999 golf clubhouse expansion and after the 2001 Bath & Tennis Clubhouse expansion. Resident-Karen Bushy spoke regarding misconceptions regarding the original intent of the Sports Core. C. Mercury Presentation Public Works Director Patchin introduced Paul Lauria (Mercury Associates) who provided a PowerPoint presentation evaluating the Village’s fleet of vehicles. He addressed questions from the Board. 4. RESIDENT/VISITOR COMMENT – None presented. 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of June 13, 2017 Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular Meeting of June 13, 2017. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for: VILLAGE OF OAK BROOK MINUTES Page 3 of 8 REGULAR MEETING OF JULY 11, 2017 Period Ending June 22, 2017 - $739,073.12 Period Ending July 6, 2017 - $638,826.32 Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – May 2017 - $17,484.08 (FY17 – YTD - $100,794.59 2) Rathje Woodward, LLC - Legal Services - May 2017 - $3,333.33 (FY17 – YTD - $16,666.65) TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID FOR 2017- YTD - $136,500.99 3) TransChicago Truck Group – New Freightliner MT55 – Special Team Utility Vehicle – Fire Department - $98,497.00 4) Ravenswood Event Services – Taste of Oak Brook 2017 – 2nd Scheduled Deposit - $42,039.00 5) Health Care Services – HMO Illinois – July 1, 2017 through August 1, 2017 - $30,323.73 6) DuPage Water Commission – May 2017 - $385,593.20 7) Burns McDonnell – Professional Services for General Engineering Support - $24,742.50 B. Approval of Payroll for: 1) Pay Period Ending June 17, 2017 - $753,391.82 2) Pay Period Ending July 1, 2017 - $797,749.30 C. Community Development Referrals 1) 3622 York – Variation – Lot Area Requirements D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Carpet Replacement in the West Wing Offices, General Area and Training Room E. Village of Oak Brook – Monthly Financial Report – May 2017 F. DuPage Mayors & Managers Conference 2017-2018 Membership Dues and Debt Assessment G. Reject and Re-Bid – Butler Government Center Lower Level Restroom Renovation Project H. Change Order – Forest Glen Roadway Patching and Repairs Motion by Trustee Manzo, seconded by Trustee Baar, to approve the Consent Agenda VILLAGE OF OAK BROOK MINUTES Page 4 of 8 REGULAR MEETING OF JULY 11, 2017 with the exception of Items 6.A.1., 6.A.3., 6.C.1., 6.C.2., 6.C.3., 6.H., and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Yusuf Motion carried. 7. ITEMS REMOVED FROM THE CONSENT AGENDA 6.A.1 Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – May 2017 - $17,484.08 (FY17 – YTD - $100,794.59 Motion by Trustee Manzo, seconded by Trustee Tiesenga, to approve this significant item. ROLL CALL VOTE: Ayes: 4 – Trustees Baar, Cuevas, Saiyed, Tiesenga Nays: 1 – Trustee Manzo Abstain: 0 – None Absent: 1 – Trustee Yusuf Motion carried. 6.A.3 TransChicago Truck Group – New Freightliner MT55 – Special Team Utility Vehicle – Fire Department - $98,497.00 Motion by Trustee Manzo, seconded by Trustee Tiesenga, to approve this significant item. Trustee Manzo inquired as to the mileage of the vehicle being replaced and Fire Chief Liss explained that this is part of the comprehensive program eliminating the jump companies. He added that this vehicle is for special operations and should last a long time. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Yusuf Motion carried. 6.C.1. 3622 York – Variation – Lot Area Requirements 6.C.2. Wennes Estates – 3622 York Road – Preliminary and Final Plat of Subdivision Motion by Trustee Tiesenga, seconded by Trustee Manzo to discuss Items 6.C.1. and 6.C.2. Village Planner Von Drasek addressed Trustee Tiesenga’s questions. Trustee Manzo requested that perhaps a sentence or two could be added to these types of items on the agenda so residents could determine if it affects them and whether they should attend a Plan Commission or Zoning Board of Appeals’ meeting. VOICE VOTE to refer to the Zoning Board of Appeals: Motion carried. VILLAGE OF OAK BROOK MINUTES Page 5 of 8 REGULAR MEETING OF JULY 11, 2017 6.C.3. Oakbrook Shopping Center, LLC – Text Amendment Motion by Trustee Tiesenga, seconded by Trustee Manzo, to discuss this item. Danielle Cassel, attorney for General Growth Properties, came to the podium and discussed the retail climate in the United States and upcoming plans for the Oakbrook Shopping Center necessitating the text amendment. VOICE VOTE to refer to the Zoning Board of Appeals: Motion carried. 6.H. Change Order – Forest Glen Roadway Patching and Repairs Motion by Trustee Manzo, seconded by Trustee Tiesenga, to discuss/approve this item. Trustee Manzo inquired about this agenda item and Public Works Director Patchin explained that this involves resurfacing work in Forest Glen. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Yusuf Motion carried. 8. ACTIVE BUSINESS A. Rock Sugar – 2022 Spring Road – Special Use - Outdoor Dining Area Adjacent to a Restaurant ORDINANCE2017-ZO-SU-EX-S-1502, An Ordinance Granting a Special Use For an Outdoor Dining Area Adjacent to Restaurant for the Property Located at 2022 Spring Road in the Village of Oak Brook, Illinois Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board concur with the recommendation from the Plan Commission and Zoning Board of Appeals approving the requested special use for an outdoor dining area for the property at 2022 Spring Road subject to the following conditions: 1. The development of the outdoor dining area shall be in substantial conformance with the plans as submitted and approved. 2. The restaurant will be responsible for maintaining and cleaning the outdoor dining area and shall comply with all applicable requirements of the DuPage County Health Department. 3. The outdoor dining area will be operated in accordance with the following rules of operation: a. A maximum seating capacity for 64 patrons may be provided in the outdoor dining areas. b. There will be no live entertainment in the outdoor dining area. 4. Comply with all other applicable rules and ordinances of the Village of Oak Brook, including maintaining required aisle width at all times. 5. Add the condition “Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance requirements at the time of building permit application except as specifically varied or waived”; and 6. Adoption of attached Ordinance S-1502. VILLAGE OF OAK BROOK MINUTES Page 6 of 8 REGULAR MEETING OF JULY 11, 2017 ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Yusuf Motion carried. 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1) RESOLUTION 2017-PW-SALT-R-1650, A Resolution Approving and Authorizing the Award and Execution of a Contract for the Salt Dome Repair Project By and Between the Village of Oak Brook and Dome Corporation of North America Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board waive bidding due to sole source and award a contract to Dome Corporation of North America, Saginaw, Michigan for the Salt Dome Repair Project in the amount of $24,680.00, and approve Resolution R-1650. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Yusuf Motion carried. 2) RESOLUTION 2017-FD-EQ-R-1651, A Resolution Approving the Purchase of an Incident Command Vehicle from Haggerty Buick GMC Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board approve the purchase of a 2018 GMC Yukon replacement Incident Command Vehicle in the amount of $50,699.00 and issue a purchase order to the sole proposer, Haggerty Buick GMC, 300 W. Roosevelt, Villa Park, Il; An amount not to exceed $36,301 will be required for incidentals including, but not limited to a complete emergency lighting and communications package, vehicle graphics, computer installation and incident command management tools. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Yusuf Motion carried. 3) ORDINANCE 2017-PW-WPA-COOK-S-1503, An Ordinance to Address Conflicts with Cook County Ordinances Regarding Minimum Wage and Sick Leave Trustee Tiesenga introduced this item and discussion ensued about Cook County. President Lalmalani asked for a legal opinion and Village Attorney Emery stated that Cook County may be looking to challenge non-home rule communities who oppose the Cook County ordinance. VILLAGE OF OAK BROOK MINUTES Page 7 of 8 REGULAR MEETING OF JULY 11, 2017 She recommended deferring the opt-out ordinance until it is determined what Cook County does, especially when it will have very little effect on Oak Brook because there is only a very small percentage of homes in Cook County. Opinions were expressed about tabling this item. Motion by Trustee Saiyed, seconded by Trustee Cuevas, to defer this item. VOICE VOTE: Motion carried, 3 to 2. 4) RESOLUTION2017- BGC-HVAC-R-1649, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Execution of an Agreement with Trane U.S. Inc. in Relation to the Maintenance of the HVAC Units at the Butler Government Center Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board waive further bidding since US Communities already conducted the bid process and award a 5- year agreement to Trane U.S. Inc., Willowbrook, Illinois, for the Butler Government Center HVAC Equipment and BAS Controls Maintenance in the amount of $150,125 ($28,850 for Year 1, $29,424 for Year 2, $30,013 for Year 3, $30,613 for Year 4, and $31,225 for Year 5), and approve Resolution R-1649. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Yusuf Motion carried. 10. INFORMATION & UPDATES A. Village Manager Village Manager Ginex had nothing to report. B. Village Clerk Village Clerk Pruss had nothing to report. C. Trustees Trustee Saiyed remarked on the success of the Taste of Oak Brook and the Athletes of the Year presentations. He thanked staff and Ravenswood. Trustee Manzo remarked on the length of the meeting and that there should be more debate. He talked about the Springfield budget, the Taste of Oak Brook and the fireworks. Trustee Tiesenga discussed the Community Enhancement Committee’s goals. D. Village Attorney Emery had nothing to report E. Village President Information Technology Director Fox mentioned the Illinois Tollway Authority information on the Village’s website. VILLAGE OF OAK BROOK MINUTES Page 8 of 8 REGULAR MEETING OF JULY 11, 2017 ATTEST: /s/Charlotte K. Pruss Charlotte K. Pruss Village Clerk Police Chief Kruger remarked about the upcoming Citizens Police Academy. 11. ADJOURNMENT Motion by Trustee Manzo, seconded by Trustee Cuevas, to adjourn the Regular Meeting of the Board of Trustees at 10:39 p.m. VOICE VOTE: Motion carried.