Final Action - 08/08/2017 - Board of Trustees (2)
BOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REVISED
REGULAR MEETING
TUESDAY, AUGUST 8, 2017
7:00 P.M.
1. CALL TO ORDER ...................................................................................................................................... 7:01 p.m.
2. ROLL CALL ...................................................................................................................................... Trst Yusuf
arr 7:06 p.m.
Trst Baar
abst
3. PRESIDENT’S OPENING COMMENTS
A. Proclamation – Athletes of the Year ......................................................................................................... Proclaimed
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of July 11, 2017 .............................................................................. Passed
B. Special Executive Meeting Minutes of February 7, 2017 ....................................................................... Passed
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for:
Period Ending July 19, 2017 - $1,545,538.47 .................................................................................... Authorized
Period Ending August 3, 2017 - $939,774.65 .................................................................................... Authorized
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services - June 2017 -
$10,206.25 (FY17 – YTD - $111,000.84) .........................................................................................
Authorized
2) Rathje Woodward, LLC - Legal Services - June 2017 - $3,333.33 (FY17 – YTD - $19,999.98) ... Authorized
3) Clark, Baird, Smith, LLP – Legal Services –June 2017 - $2,015.00 (FY17 – YTD - $4,566.25) .... Authorized
4) Clingen, Callow & McLean, LLC – Legal Services – June 2017 - $2,232.00 (FY17 – YTD -
$2,232.00) ......................................................................................................................................
Authorized
TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID FOR
2017- YTD - $154,287.57
RG
BOT AGENDA Page 2
5) DuPage Convention and Visitor Bureau CO-OP Advertising – January through May 2017 -
$60,642.50 ......................................................................................................................................
Authorized
6) Ravenswood Event Services – Taste of Oak Brook 2017 – Final Invoice - $56,533.38 .................. Authorized
7) Paramedic Services of Illinois – July 2017 - $43,009.00 ................................................................. Authorized
8) Civiltech Engineering, Inc. – North York Road/Harger Road Intersection Improvement Phase
1 and II Engineering Services – May 27, 2017 to June 30, 2017 - $20,890.15 .................................
Authorized
9) Dome Corp of North America – Public Works Salt Dome Repair – August 2, 2017 -
$24,680.00 ......................................................................................................................................
Authorized
10) DU-COMM – Oak Brook Fire Department – Quarterly Shares August 2017 – October 2017 -
$42,589.50 ......................................................................................................................................
Authorized
11) J.A. Johnson Paving – Oak Brook 2016 Street Improvements – May 23, 2017 - $49,854.41 ......... Authorized
12) DuPage Water Commission – June 2017 - $570,125.52 .................................................................. Authorized
13) Airport Electric – Oak Brook Electrical System – May 30, 2017 - $33,856.52 ............................... Authorized
14) Currie Motors Fleet – Two 2017 Ford Utility Interceptor - $58,292.00........................................... Authorized
15) Health Care Services – BCBS – HMO - $30,330.74 ........................................................................ Authorized
16) Health Care Services – BCBS – PPO - $237,300.90 ........................................................................ Authorized
17) IRMA – June Deductible - $45,390.51 ............................................................................................ Authorized
18) DU-COMM – Oak Brook Police Department – Quarterly Shares August 2017 – October 2017
- $107,748.25 ...................................................................................................................................
Authorized
19) DuPage Convention and Visitors Bureau Quarterly Dues – April 2017 Through June 2017 -
$22,478.43 ......................................................................................................................................
Authorized
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2017 IS
$344,460.00 – TOTAL PAID FOR 2017 – YTD - $43,012.65
B. Approval of Payroll for:
1) Pay Period Ending July 15, 2017 - $774,567.71 .............................................................................. Approved
2) Pay Period Ending July 29, 2017 - $773,923.63 .............................................................................. Approved
C. Ordinances & Resolutions
1) RESOLUTION 2017-ENG-WA-PLAN-AG-R-1657, A Resolution Approving and Authorizing
a Professional Services Agreement By and Between the Village of Oak Brook and Trotter and
Associates, Inc. for Engineering Services Related to the Development of the 2017 Water
Master Plan……………………………………………………………………………………….
Passed
2) RESOLUTION 2017-ITEC-LC-MSO-R-1658, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Microsoft Office 2016 Licenses from
CDWG ......................................................................................................................................
Passed
3) RESOLUTION 2017-FI-MUN-TX-FEE-AUDIT-R-1653, A Resolution Approving a
Contingent Fee Professional Services Agreement Between the Village of Oak Brook and
Azavar Audit Solutions, Inc. to Perform a Municipal Audit Program .............................................
Removed
D. Village of Oak Brook – Monthly Financial Report – June 2017 ............................................................. Removed
7. ITEMS REMOVED FROM CONSENT AGENDA
6.C.3) RESOLUTION 2017-FI-MUN-TX-FEE-AUDIT-R-1653, A Resolution Approving a
Contingent Fee Professional Services Agreement Between the Village of Oak Brook and
Azavar Audit Solutions, Inc. to Perform a Municipal Audit Program .............................................
Deferred
6.D. Village of Oak Brook – Monthly Financial Report – June 2017........................................................ Approved
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8. UNFINISHED BUSINESS
A. Williams Architects’ - Police Lockup Facility Improvements ................................................................ Approved
B. Ordinances & Resolutions
1) RESOLUTION 2017-ETSB-IGA-DU-R-1652, A Resolution Approving and Authorizing an
Intergovernmental Agreement By and Between the Village of Oak Brook and the County of
DuPage and the Emergency Telephone System Board of DuPage County in Relation to the ..........
Passed
9. ACTIVE BUSINESS
A. DuPage River Salt Creek Workgroup Presentation ................................................................................. Presented
B. Ordinances & Resolutions
1) RESOLUTION 2017-WA-METR-CNTRCT-R-1656, A Resolution Approving and
Authorizing the Award of Contract to HD Supply Waterworks for the Purchase and Installation
of Water Meters and Fixed Automatic Water Meter Reading System ..............................................
Passed
2) RESOLUTION 2017-PED-ACCESS-AG-R-1654, A Resolution Approving a Pedestrian
Access Improvement Agreement By and Between the Village and the Oak Brook Marriott and
the Oak Brook Regency Towers…………………………………………………………………..
Passed
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) the appointment, employment, compensation, discipline, performance or
dismissal of a specific employees or legal counsel for the public body pursuant to 2(c)(21) and 2(c)(1) of
the Illinois Open Meetings Act, respectively ...................................................................................................
10:08 p.m.
12. ADJOURNMENT ...................................................................................................................................... 10:52 p.m.
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.