R-1656 - 08/08/2017 - WATER - Resolutions RESOLUTION 2017-WA-METR-CNTRCT-R-1656
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD OF A CONTRACT
TO HD SUPPLY WATERWORKS FOR THE PURCHASE AND INSTALLATION OF
WATER METERS AND FIXED AUTOMATIC WATER METER READING SYSTEM
WHEREAS, the Village contracted with American Infrastructure Technologies ("AIT") in 2015 to
conduct a water rate study, and in 2016 to conduct an audit of the Village's water system; and
WHEREAS, the audit revealed that the majority of the non-revenue water loss was due to the
accuracy of the Village's water meters, and that over 50% of the water meters system-wide were at least
15 years old; and
WHEREAS, because subsequent meter testing indicated inaccuracies and failures at a low flow
rate in over 70% of the tested meters, a system-wide meter replacement program, including the meter
transmitting units ("Meter Replacement'), was recommended and subsequently passed as part of the
2017 budget; and
WHEREAS, a Water Meter Replacement Committee ("Committee") was formed to develop a
Request for Proposal ("RFP")for the Meter Replacement; and
WHEREAS, on March 15, 2017, the Village published the RFP for the Meter Replacement; and
WHEREAS, the Village received six proposals to perform the Meter Replacement, with the top
three companies selected for presentation to the Committee; and
WHEREAS, the overall consensus of the Committee was to recommend HD Supply Waterworks
to perform the Meter Replacement; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to award a contract to HD Supply
Waterworks for the purchase and installation of the Meter Replacement.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Award of the Contract. The President and Board of Trustees hereby approve the
award of the contract to HD Supply Waterworks for Meter Replacement in substantially the same form as
attached as Exhibit A, and in a final form approved by the Village Attorney.
Section 3: Execution of the Contract. The Village Manager and Village Clerk shall be, and
hereby are, authorized to execute the Contract on behalf of the Village after receipt of the final Contract
fully executed by HD Supply Waterworks.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-WA-METR-CNTRCT-R-1656
System-Wide Replacement of Water Meters
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APPROVED THIS 8"day of August, 2017
Gopal G. Lalmalani
Village President
PASSED THIS 8"'day of August, 2017
Ayes: Trustees Cuevas, Manzo, Tiesenga, Yusuf
Nays: None
Absent: Trustees Baar, Saiyed
ATTEST:
0,�
;ELF Charlotte K. Pruss
Village Clerk
I
Resolution 2017-WA-METR-CNTRCT-R-1656
System-Wide Replacement of Water Meters
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EXHIBIT A