Agenda - 11/11/2008 - Board of TrusteesM
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, NOVEMBER 11, 2008
7:30 P.M.
1 CALL TO ORDER
2 ROLL CALL
3 PRESIDENT'S OPENING COMMENTS
4 RESIDENT /VISITOR COMMENT
5 APPROVAL OF MINUTES
A Regular Board of Trustees Meeting of May 27, 2008
B Special Board of Trustees Meeting of June 3, 2008
C Special Board of Trustees Meeting of June 10, 2008
D Regular Board of Trustees Meeting of June 10, 2008
E Special Board of Trustees Meeting of June 19, 2008
F Regular Board of Trustees Meeting of June 24, 2008
G Special Board of Trustees Meeting of June 30, 2008
H Special Board of Trustees Meeting of July l , 2008
I Special Board of Trustees Meeting of July 2, 2008
J Regular Board of Trustees Meeting of July 8, 2008
6 CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A Accounts Payable for Period Ending November 7, 2008 - $1,008,417 39
Significant Items included in Above
1) A Lamp Concrete Contractors — Payout #1 — 2008 Water Main Project - $149,355 00
2) Prime Construction — Payout #1 - 2008 Drainage Project — Part A — White Oak Lane -
$20,162 25
3) Hitchcock Design Group Payout #11-22 nd Street Improvement Project - $24,778 17
4) Hervas, Condon & Bersam, P.0 — Legal Services — - September, 2008 - $2,935 80
5) Seyfarth Shaw, LLP — Legal Services — September, 2008 - $29,448 67
6) Odelson, Sterk - October, 2008 services - $39,413 62
7) Odelson, Sterk - Mucha matter - October, 2008 services - $231 25
B Approval of Payroll for Pay Period Ending November 1, 2008 - $731,513 93
C. Community Development Referrals
1) McDonald's — 2111 Midwest Road — Text Amendment, Special Uses and Variations
2) J P Morgan Chase — 2122 22nd Street — Text Amendment - Variation
D Authorization to Seek Bids or Proposals or Negotiate Contracts:
E. Budget Adjustments
1) Public Works — Overtime and Training
F Resolution R -1030, A Resolution Establishing an Ad Hoc Committee for the Purpose of Planning
and Coordinating the 2009 Oak Brook Autumn Festival
G Dana Park Extension of Resubdivision
H Waiver of Fees — Hunter Trails Community Association
I Waiver of Fees — Brook Forest Community Association
7 ITEMS REMOVED FROM CONSENT AGENDA
8 BOARD & COMMISSION RECOMMENDATIONS
re A Time Square Properties — Special Uses
9 UNFINISHED BUSINESS
A. Confirmation of Appointments
B Ordinances & Resolutions
1) Ordinance G -874, An Ordinance An Ordinance Amending Title 4 (Business and License
Regulations), Chapter 1 (Liquor Control), Section 15 (Conditions of License) of the Village
Code of the Village of Oak Brook, Illinois Relative to Permitted Hours for Sale and
Consumption
C Award of Contracts
1) 22nd Street Landscape Improvements — Spring Road to Salt Creek
10 NEW BUSINESS
A Confirmation of Appointments
B Ordinances & Resolutions
1) Resolution R -1029, A Resolution Approving an Intergovernmental Agreement Between the
Village of Oak Brook and the Oak Brook Park District for a Historical Museum at Butler
School
C. Award of Contracts
D Discussion — Administrative Hearings & Impoundment of Vehicles Used in Connection with
Illegal Activities
I 1 INFORMATION & UPDATES
A. Village President
B Village Manager
C Village Clerk
12 ADJOURN TO CLOSED MEETING To discuss collective negotiating matters between the public body
and its employees or their representatives, or deliberations concerning salary schedules for one or more
classes of employees (2c2) and to consider litigation, when an action against, affecting or on behalf of
the Village has been filed and is pending before a court or administrative tribunal, or when the public
body finds that an action is probable or imminent (2c 11)
13 ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.