Agenda - 11/12/2002 - Board of TrusteesVILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING
TUESDAY, November 12, 2002 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
2. ROLL CALL:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
Regular Board of Trustees Meeting of October 8, 2002
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Approval of Bills - $672,273.21
Significant items included above:
1) Civiltech Engineering, Inc. — Payout #2 — 31 sc Street Bicycle/Pedestrian Path Phase 11-
$28,792.43
2) Civiltech Engineering, Inc. — Payout #3 - 31st Street Bicycle/Pedestrian Path Phase II -
$34,868.14
3) Lemont Paving Company — Payout #2 — 2000 Safety Pathway - $28,750.92
4) Prime Construction — Payout # 1 — 2002 Drainage Project - $23,805.00
5) Knoll, Inc. — Payout #2 and Final — Library Building Project - $7,119.35
6) Harbour Contractors, Inc. — Payout # 21 - Municipal Building Project — $189,390.16
B. Approval of Payroll for Pay Period Ending October 26, 2002 - $493,714.88
C. Change Orders:
1) Change Orders #86, #89, #93, #94 and #100 — Municipal Building Project — ($4,500) - Revised
Total Contract Amount - $8,158,877
D. Referrals: None
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) RFP — Computer Maintenance — Library
2) High Volume Copier Replacement - Administration Department
F. Proposed 2003 Municipal Budget — Place on File for Public Review
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. BOARD & COMMISSION RECOMMENDATIONS:
A. Recommendation - Text Amendments - Title 14 of the Village Code — Revisions to the
Subdivision Regulations
8. ACTIVE AGENDA (Items for Final Action):
A. Confirmation of Appointments:
1) Plan Commission
2) Zoning Board of Appeals
3) Oak Brook Hotel, Convention and Visitors Committee
B. Ordinances & Resolutions:
1) An Ordinance Granting a Flood Plain Special Use Permit Pursuant to Section 9 -1 -8 of the
Village Code of the Village of Oak Brook, Illinois (214 Forest Trail, Oak Brook, IL 60523)
2) An Ordinance Granting a Variation from the Provisions of the Zoning Ordinance of the Village
of Oak Brook Relative to Fence Requirements (3423 Spring Road, Oak Brook, IL 60523)
3) An Ordinance Amending Section 10 -4 -1 of Chapter 10 of the Village Code of the Village of Oak
Brook Relating to Building Regulations and Fee Schedule
C. Award of Contracts:
1) GASB 34 - Digital Maps and GIS Plan Development
2) Public Works Uniforms
3) Approval of Retainer Agreement
D. Cancellation of the December 23, 2002 Committee -of -the -Whole and the December 24, 2002 Regular
Board of Trustees Meetings
E. Request for Rate Adjustments — Residential Municipal Waste Collection
F. Approval of Letter of Understanding — Refinance of Installment Contract — Bath & Tennis
Clubhouse Project
9. INFORMATION & UPDATES:
A. Village President
B. Village Manager
10. DEPARTMENTAL REPORTS —LIAISON ASSIGNMENTS:
Community Development
Finance & Purchasing
Library & Technology
Public Safety
Engineering, Public Works & Safety Pathway System
Sports Core, Community Events & Hotel, Convention
& Visitors Committee
Village Clerk
11. UNFINISHED AND NEW BUSINESS: For Discussion Only
A. Title 9 — Stormwater Ordinance Revisions
B. Sledding Hill
C. Amendment of Title 1 of the Village Code — Chapter 14 — Fees
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
Trustee Savino
Trustee Aktipis
Trustee Korin
Trustee Caleel
Trustee Miologos
Trustee Craig
Clerk Gonnella
13. ADJOURN TO CLOSED SESSION: Deliberations concerning salary schedules for one or more classes
of employees and to Consider Pending Litigation
14. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable
accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should
contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date.
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