Agenda - 11/13/2001 - Board of TrusteesREVISED AGENDA * VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING
TUESDAY, November 13, 2001 7:30 P.M.
REVISED AGENDA
I . CALL TO ORDER - PLEDGE OF ALLEGIANCE:
IA. ROLL CALL:
2. ADJOURN TO CLOSED MEETING: Discussion of the Appointment, Employment or Dismissal of an
Employee or Officer
2A. RECONVENE FROM CLOSED MEETING:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
Regular Board of Trustees Meeting of October 23, 2001
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Approval of Bills - $1,167,417.49
B. Approval of Payroll for Pay Period Ending October 27, 2001 - $563,351.96
C. Change Orders:
1) Change Orders #7, #11, #12 & #16 - Municipal Complex Project- Harbour Contractors, Inc. -
$57,635.00 - Revised Total Contract Amount - $8,000,810.00.
2) Change Orders #44 through 48 — Bath & Tennis Club Renovation - $4,755.00 —Revised Total
Contract Amount - $1,680,393.00.
D. Payouts:
1) Phillips Swager Associates — Payout #6 — Library Building Project - $27,798.43
2) Harbour Contractors, Inc. — Payout #10 — Library Building Project - $471,801.74
3) Earth Tech — Payout #16 — Municipal Complex Project - $6,201.92
4) Harbour Contractors, Inc. — Payout #9 — Municipal Complex Project - $160,788.38
5) James J. Benes & Associates — Payout #1 — 2002 Paving Project - $906.03
6) James J. Benes & Associates — Payout #15 — 2001 Paving & Drainage Project - $4,583.57
7) P. Walker Bros., Inc. — Payout #4 & Final — Sports Core/Westchester Park Improvements -
$5,360.25
8) Fritz Landscape — Payout #1 — Municipal Complex Project - $26,619.75
9) J & R Number One in Asphalt — Payout #1 — Municipal Complex Project - $126,450.00
E. Referrals: None
F. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Videographer Services - Board of Trustees' Meetings
G. Proposed 2002 Municipal Budget - Place on file for Public Review
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. BOARD & COMMISSION RECOMMENDATIONS:
A. Zimmerman — 74 Twin Oaks Drive - Variation
B. Oakland Preliminary Plat of Subdivision — 121 and 209 Oak Brook Road
8. ACTIVE AGENDA (Items for Final Action):
A. Appointments:
B. Ordinances & Resolutions:
1) (Deferred from October 23, 2001 Meeting) An Ordinance Amending Section 10 -4 -113 of
Chapter 10 of the Village Code of the Village of Oak Brook Relating to Building Regulations
and Fee Schedule
2) A Resolution Approving the Release of Closed Meeting Minutes
C. Award and/or Assignment of Contracts:
1) Well #1 Abandonment
2) Fire Department Uniforms & Equipment
3) Fire Station Two Overhead Door Opening & Actuating Mechanisms
4) Fire Protection — Municipal Complex Project
*5) Resinous Floor — Municipal Complex Project
*A. Assignment of Fire Protection and Resinous Flooring Trade Contracts
*B. Adjustment of Guaranteed Maximum Price
6) Replacement of Ambulance
7) Audit Services
8) Computer Network Installation Services — Library Project
D. Cancellation of December 24, 2001 Committee of the Whole Meeting and the December 25, 2001
Regular Board of Trustees' Meetings.
E. Request for Rate Adjustments — Residential Municipal Waste Collection
9. INFORMATION & UPDATES:
A. Village President
B. Village Manager
10. DEPARTMENTAL REPORTS —LIAISON ASSIGNMENTS:
Community Development Trustee Savino
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Finance & Purchasing
Library & Technology
Public Safety
Engineering, Public Works & Safety Pathway System
Sports Core, Community Events & Hotel, Convention
& Visitors Committee
Village Clerk
11. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
13. ADJOURNMENT:
Trustee Craig
Trustee Korin
Trustee Caleel
Trustee Miologos
Trustee Savino
Clerk Gonnella
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable
accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should
contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date.
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