Agenda - 11/25/2003 - Board of TrusteesVILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING
TUESDAY, NOVEMBER 25, 2003 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
2. ROLL CALL:
3. ANNOUNCEMENTS AND OPEN FORUM:
A. Resolution of Appreciation of Ruth Martin, Library Director
B. Swearing In — Edward Nielsen — Board of Police and Fire Commissioners
4. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Approval of Minutes
1) Amendment to the Regular Board of Trustees Meeting of November 11, 2003
2) Regular Board of Trustees Meeting of November 11, 2003
B. Approval of Bills - $1,226,425.59
Significant items included above:
1) Genesis Imaging, LLC- Payout #2 — On Base Document Imaging Project - $18,536.92
2) DuPage Water Commission - $198,636.53
3) Bank One — Debt Service Payment — 2003 Installment Contract Certificates - $75,618.75
4) Bank One — Debt Service Payment — 2001 Installment Contract Certificates - $289,431.27
5) Oak Brook Foreign Fire Insurance Tax Board - $51,277.84
6) Water Resources, Inc. — Payout #8 — Automatic Meter Reading System - $114,275.00
C. Approval of Payroll for Pay Period Ending November 8, 2003 - $779,060.69
D. Change Orders
E. Referrals
F. Authorization to Seek Bids or Proposals or Negotiate Contracts
G. Proposed 2004 Municipal Budget — Place on File for Public Review
H. Cancellation of the December 22, 2003 Committee -of -the -Whole and the December 23, 2003 Regular
Board of Trustees Meeting
I. Accept and Place on File — Treasurer's Report of October, 2003
J. Authorization to Pay Bills on December 23, 2003
K. Ordinance — Amendments to Section 8 -5 -2.A — Fees and Charges — Public Works and Section 9 -7-
8.A — Permit Fees — Stormwater Regulations
L. Resolution Authorizing a Request for Exclusion from the PrimeCo Defendant Subclass
M. Resolution Approving an Intergovernmental Agreement for the Joint Defense of the PrimeCo
Lawsuit
N. Purchase of Vehicle
5. ITEMS REMOVED FROM CONSENT AGENDA
6. BOARD & COMMISSION RECOMMENDATIONS
7. ACTIVE AGENDA (Items for Final Action)
A. Confirmation of Appointments
1) Police Pension Board
2) Fire Chief
B. Ordinances & Resolutions
1) An Ordinance Adopting a Revised Collection Management Policy for the Village of Oak Brook
Public Library
2) An Ordinance Adopting a Revised Reference Policy for the Village of Oak Brook Public Library
C. Award of Contracts:
1) Cell Phones
D. Fire Contract
E. Oak Brook Hotel, Convention & Visitors Committee — 2004 Marketing Campaign
F. Intergovernmental Agreement between the Village of Oak Brook and the Village of Oak Brook Park
District
8. INFORMATION & UPDATES:
A. Village President
B. Village Manager
C. Village Clerk
9. ADJOURN TO CLOSED SESSION
1) To consider the appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its validity.
2) Collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees.
3) To consider litigation, when an action against, affecting or on behalf of the Village has been filed
and is pending before a court or administrative tribunal, or when the public body finds that an
action is probable or imminent.
4) To discuss minutes of meetings lawfully closed under the Open Meetings Act, whether for the
purpose of approval by the body of the minutes, or for semi - annual review of the minutes as
required by the Open Meetings Act.
10. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a
reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak
Brook should contact Richard B. Boehm, Village Manager, at (630) 990 -3000 as soon as possible before the meeting date.
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